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deleting_records_in_aleph_simple_instructions [2010/04/02 17:22]
ldegozzaldi
deleting_records_in_aleph_simple_instructions [2010/04/02 17:26]
ldegozzaldi
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 //​NOTE: ​ These instructions are for deleting a bibliographic record. ​ However, in some cases you may want to **only** delete one or more of the attached records (HOL, ADM, Order, etc.). ​ The following instructions will also apply.// ​ //​NOTE: ​ These instructions are for deleting a bibliographic record. ​ However, in some cases you may want to **only** delete one or more of the attached records (HOL, ADM, Order, etc.). ​ The following instructions will also apply.// ​
  
-Open bibliographic record in Cataloging ​module+Open bibliographic record in Cataloging ​Module 
 ===== Delete Items and HOL ===== ===== Delete Items and HOL =====
 Open list of items (if any).  Delete or transfer all items from record. Open list of items (if any).  Delete or transfer all items from record.
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   - Return to bibliographic record in the Cataloging Module, by clicking the long tab on the bottom of the screen. ​   - Return to bibliographic record in the Cataloging Module, by clicking the long tab on the bottom of the screen. ​
   - Push the record into Acquisitions by clicking Open Acquisitions Record (four-dot icon) on the right-hand **top** of the screen.   - Push the record into Acquisitions by clicking Open Acquisitions Record (four-dot icon) on the right-hand **top** of the screen.
-  - Highlight [L] Order List and delete order record if one exists. ​ //NOTE(1): If there is money encumbered, you will get a warning message. ​ In this case DO NOT delete order. ​ The ADM and bib. record need to stay in the system. ​ Insert a STA SUPPRESSED field into the bib.  If desired, you can add a brief HOL with a 590 note explaining the situation, and STA SUPPRESSED inserted. ​ NOTE(2): Order records may also be transferred to a more appropriate bib.  NOTE(3): If order record status is "​SV"​ (Sent to Vendor) it is still active. ​ Either transfer it per NOTE(2) or bring it to the attention of Acquisitions staff before deletion.//+  - Highlight [L] Order List and delete order record if one exists. ​ //NOTE(1): If there is money encumbered, you will get a warning message. ​ In this case DO NOT delete order. ​ The ADM and bib. record need to stay in the system. ​ Insert a STA SUPPRESSED field into the bib.  If desired, you can add a brief HOL with a 590 note explaining the situation, and STA SUPPRESSED inserted. ​ NOTE(2): Order records may also be transferred to a more appropriate bib, using the "​overview tree." ​ ​NOTE(3):​ If order record status is "​SV"​ (Sent to Vendor) it is still active. ​ Either transfer it per NOTE(2) or bring it to the attention of Acquisitions staff before deletion.//
   - Click the “stack of books” (Serial), highlight [L] Subscription List (1), and delete subscription.   - Click the “stack of books” (Serial), highlight [L] Subscription List (1), and delete subscription.
  
deleting_records_in_aleph_simple_instructions.txt · Last modified: 2020/10/14 15:25 by mbanach
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