Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revision Previous revision
Next revision
Previous revision
Next revision Both sides next revision
deleting_records_in_aleph_simple_instructions [2010/04/02 17:22]
ldegozzaldi
deleting_records_in_aleph_simple_instructions [2010/04/02 17:28]
ldegozzaldi
Line 6: Line 6:
 //​NOTE: ​ These instructions are for deleting a bibliographic record. ​ However, in some cases you may want to **only** delete one or more of the attached records (HOL, ADM, Order, etc.). ​ The following instructions will also apply.// ​ //​NOTE: ​ These instructions are for deleting a bibliographic record. ​ However, in some cases you may want to **only** delete one or more of the attached records (HOL, ADM, Order, etc.). ​ The following instructions will also apply.// ​
  
-Open bibliographic record in Cataloging ​module+Open bibliographic record in Cataloging ​Module 
 ===== Delete Items and HOL ===== ===== Delete Items and HOL =====
 Open list of items (if any).  Delete or transfer all items from record. Open list of items (if any).  Delete or transfer all items from record.
Line 22: Line 23:
   - Open a split screen, and call up bibliographic record to which you want to transfer items **(BIB#​2)**,​ so that it is side-by-side with the record you want to transfer from **(BIB#​1)**.   - Open a split screen, and call up bibliographic record to which you want to transfer items **(BIB#​2)**,​ so that it is side-by-side with the record you want to transfer from **(BIB#​1)**.
   - Click the “overview tree” button (2nd icon from left on the top right of Cataloging screen, with three little squares)   - Click the “overview tree” button (2nd icon from left on the top right of Cataloging screen, with three little squares)
-  - Drag the items to be transferred from **BIB#1** to the ADM of **BIB#​2**. ​ //​NOTE: ​ This will be a different place than other items attached to **BIB#2** (under an HOL).// ​ Click off “overview tree” button.+  - Drag the items to be transferred from **BIB#1** to the ADM of **BIB#​2**. ​ //​NOTE: ​ This will be a different place from where other items are attached to **BIB#2** (under an HOL).// ​ Click off “overview tree” button.
   - Go to item list of **BIB#​2**. ​ Link transferred items to correct HOL.   - Go to item list of **BIB#​2**. ​ Link transferred items to correct HOL.
   - Close **BIB#2**.   - Close **BIB#2**.
Line 39: Line 40:
   - Return to bibliographic record in the Cataloging Module, by clicking the long tab on the bottom of the screen. ​   - Return to bibliographic record in the Cataloging Module, by clicking the long tab on the bottom of the screen. ​
   - Push the record into Acquisitions by clicking Open Acquisitions Record (four-dot icon) on the right-hand **top** of the screen.   - Push the record into Acquisitions by clicking Open Acquisitions Record (four-dot icon) on the right-hand **top** of the screen.
-  - Highlight [L] Order List and delete order record if one exists. ​ //NOTE(1): If there is money encumbered, you will get a warning message. ​ In this case DO NOT delete order. ​ The ADM and bib. record need to stay in the system. ​ Insert a STA SUPPRESSED field into the bib.  If desired, you can add a brief HOL with a 590 note explaining the situation, and STA SUPPRESSED inserted. ​ NOTE(2): Order records may also be transferred to a more appropriate bib.  NOTE(3): If order record status is "​SV"​ (Sent to Vendor) it is still active. ​ Either transfer it per NOTE(2) or bring it to the attention of Acquisitions staff before deletion.//+  - Highlight [L] Order List and delete order record if one exists. ​ //NOTE(1): If there is money encumbered, you will get a warning message. ​ In this case DO NOT delete order. ​ The ADM and bib. record need to stay in the system. ​ Insert a STA SUPPRESSED field into the bib.  If desired, you can add a brief HOL with a 590 note explaining the situation, and STA SUPPRESSED inserted. ​ NOTE(2): Order records may also be transferred to a more appropriate bib, using the "​overview tree." ​ ​NOTE(3):​ If order record status is "​SV"​ (Sent to Vendor) it is still active. ​ Either transfer it per NOTE(2) or bring it to the attention of Acquisitions staff before deletion.//
   - Click the “stack of books” (Serial), highlight [L] Subscription List (1), and delete subscription.   - Click the “stack of books” (Serial), highlight [L] Subscription List (1), and delete subscription.
  
deleting_records_in_aleph_simple_instructions.txt · Last modified: 2020/10/14 15:25 by mbanach
[unknown link type]Back to top
www.chimeric.de Creative Commons License Valid CSS Driven by DokuWiki do yourself a favour and use a real browser - get firefox!! Recent changes RSS feed Valid XHTML 1.0