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dissertations_access_public_information [2014/10/03 15:58] kdion |
dissertations_access_public_information [2020/10/14 14:39] (current) mbanach |
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| + | ====== PAGE OUTDATED ARCHIVED ====== | ||
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| ====== Dissertations Access and Public Information ====== | ====== Dissertations Access and Public Information ====== | ||
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| Note that some works have both restricted access and an embargo period. Some will become open access before their embargo period is up, and some will remain campus access after the embargo period is lifted. The dissertation and thesis cataloger will need to keep track with the following spreadsheet on the Library's server: | Note that some works have both restricted access and an embargo period. Some will become open access before their embargo period is up, and some will remain campus access after the embargo period is lifted. The dissertation and thesis cataloger will need to keep track with the following spreadsheet on the Library's server: | ||
| - | [[R://Information Resources Management//Campus_then_open_access_dissertations]] | + | [[R://Theses//Campus_then_open_access_dissertations]] |
| ==== Cataloging temporarily restricted access works ==== | ==== Cataloging temporarily restricted access works ==== | ||
| - | + | In the original cataloging record, retain the 506 0_ Open access field. //Do not// change it to 506 1_ with the restricted access note. Upload finished cataloging copy to OCLC. | |
| - | In the original cataloging copy, retain the 506 0_ Open access field. //Do not// change it to 506 1_ with the restricted access note. Upload finished cataloging copy to OCLC. | + | |
| Import record to Aleph. Add the following: | Import record to Aleph. Add the following: | ||
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| 590 NOTE: Access restricted to the UMass community until approximately <date, i.e. September 2015> | 590 NOTE: Access restricted to the UMass community until approximately <date, i.e. September 2015> | ||
| - | Once the campus access restriction is lifted, remove the 590 note. | + | Include the 'silk' server path in the holdings record's 856 field URL ( [[http://silk.library.umass.edu/login?url=<URL>]] ) if necessary. |
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| + | Once the campus access restriction is lifted, remove the 590 note as well as the 'silk' server path from the 856 field. | ||
| ==== Cataloging embargoed works ==== | ==== Cataloging embargoed works ==== | ||
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| If there is an embargo period, a full record cannot be uploaded to OCLC until the embargo is lifted and pagination etc information can be obtained. In this case, create a temp record in Aleph and add the following: | If there is an embargo period, a full record cannot be uploaded to OCLC until the embargo is lifted and pagination etc information can be obtained. In this case, create a temp record in Aleph and add the following: | ||
| - | 590 NOTE: At the request of the author, this dissertation is currently under embargo and will not be available until <date on Scholarworks metadata page> [alternative: until an unspecified date] | + | 590 NOTE: At the request of the author, this dissertation is currently under embargo and will not be available until <date on Scholarworks metadata page>. |
| + | |||
| + | Add the field: | ||
| + | |||
| + | 506 1_ Access restricted to the UMass community until approximately <date>. | ||
| + | |||
| + | When adding the 856 field URL to the holdings record, include the 'silk' server path as above. | ||
| + | |||
| + | Once a full OCLC cataloging record is exported to Aleph, remove the 590 embargo note and add a 590 restricted access note if required. | ||
| + | |||
| + | **IMPORTANT!** Remember to change the 856 in the holdings record once the Scholarworks metadata page switches from campus-only access to open access! | ||
| - | Do not add a 506 access note. Once a full OCLC cataloging record is exported to Aleph, remove the 590 embargo note and add a 590 restricted access note if required. | ||
| ==== Reminder ==== | ==== Reminder ==== | ||
| - | It is important that the spreadsheet is kept updated with entries removed once they become open access and/or no longer embargoed, and new entries added as required. | + | The spreadsheet must be kept updated with entries removed once they become open access and/or no longer embargoed, and new entries added as required. One-year restricted access works will need to be manually changed from campus to open in the back end of Scholarworks, but five-year restricted access works will automatically be done by the system. |
| --- //Contact person: [[kdion@library.umass.edu|Kay Dion]]// | --- //Contact person: [[kdion@library.umass.edu|Kay Dion]]// | ||
