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dissertations_cataloging_task_list [2014/12/03 12:22]
kdion
dissertations_cataloging_task_list [2015/05/28 12:29]
kdion Updated workflow
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-====== DISSERTATIONS ​AND CATALOGING TASK LIST ======+====== DISSERTATIONS CATALOGING TASK LIST ======
    
    
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   * Receive packing list of names etc from Grad School and create an Excel spreadsheet for this list.  The cataloger’s list must have columns for each author’s name, degree program, degree, year of birth, whether the work is campus only and for how long, whether there are supplemental files, whether it has been entered into Connexion and/or Aleph, whether it has been exported to OCLC, whether it needs subject headings and the date of embargo, if any.   * Receive packing list of names etc from Grad School and create an Excel spreadsheet for this list.  The cataloger’s list must have columns for each author’s name, degree program, degree, year of birth, whether the work is campus only and for how long, whether there are supplemental files, whether it has been entered into Connexion and/or Aleph, whether it has been exported to OCLC, whether it needs subject headings and the date of embargo, if any.
-  * Use above information as well as Scholarworks metadata page plus PDF of work to create a RDA cataloging record including but not limited to the author/​title,​ abstract, keywords, any other necessary 5xx field (i.e., 546), degree and degree program, degree supervisor and URL into the template.+  * Use above information as well as Scholarworks metadata page plus PDF of work to create a RDA cataloging record including but not limited to the author/​title,​ abstract, keywords, any other necessary 5xx field, degree and degree program, degree supervisor and URL into the template
 +  * If the work is in a language other than English, use the appropriate code in the Lang fixed field. Dissertation abstracts are generally in English as well as the original language; if this is the case, add a 546 field with the appropriate note (i.e., "Text in German; abstract in German and English"​). ​ Include the appropriate 041 field codes (i.e., 041 0_ ger |b eng |b ger).
   * Check each PDF for any illustrations,​ maps, etc and note in the record whether they are in color. If there is no color, make sure the record reflects this in the 007 |d subfield as well as the 300 |b subfield. If there are no illustrations etc, make sure the Ills Fixed field is blank.   * Check each PDF for any illustrations,​ maps, etc and note in the record whether they are in color. If there is no color, make sure the record reflects this in the 007 |d subfield as well as the 300 |b subfield. If there are no illustrations etc, make sure the Ills Fixed field is blank.
-  * If there are any supplemental files, add a 300 |e subfield accordingly. Add a 500 field noting that said files can be accessed ​through the same online resource.+  * If there are any supplemental files, add a 300 |e subfield accordingly ​as well as note: 500 __ Accompanied by [number, type] files which are accessible ​through the same online resource.
   * If there are supplemental files of any type other than .pdf,  change the 007 |h subfield accordingly.   * If there are supplemental files of any type other than .pdf,  change the 007 |h subfield accordingly.
   * If author/​title information does not show on its appropriate Scholarworks list, search the SW series. If not found, notify the Scholarworks group. If found, notify group that name is not visible on list (or has been placed in the wrong list).   * If author/​title information does not show on its appropriate Scholarworks list, search the SW series. If not found, notify the Scholarworks group. If found, notify group that name is not visible on list (or has been placed in the wrong list).
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 == For records which were uploaded to OCLC and Aleph without subject headings: == == For records which were uploaded to OCLC and Aleph without subject headings: ==
  
-These records were cataloged under the old AACR2 cataloging rules but their temp records in Aleph are “RDA upgraded” via the Backstage conversion project. ​ Therefore:​ +  ​* Add subject headings to the OCLC record then call up its corresponding ​Aleph record ​and insert the same subject headings. ​ OR add subject headings in OCLC, overlay the record in Aleph, and add a 928 AUTHORITY field while removing the 856 field. 
- + 
-  ​* Add subject headings to the OCLC record then call up the temp Aleph recordinsert the same subject headings, and remove the TEMP in the original 910 field.  OR add subject headings in OCLC, overlay the temp record in Aleph, and add a 928 AUTHORITY field while removing the TEMP in the original 910 field. +
-  * If this is done by a professional cataloger, the original record in Connexion must be marked “SHs added - OCLC/​OPAC” to notify the dissertation cataloger that both bib records have been updated. +
-  * The Excel spreadsheet is marked as appropriate to show which records now have subject headings and thus are completely done.+
    
    
dissertations_cataloging_task_list.txt · Last modified: 2020/10/14 14:44 by mbanach
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