Differences
This shows you the differences between two versions of the page.
| Both sides previous revision Previous revision Next revision | Previous revision | ||
|
dvd_cataloging_streamlined_guidelines [2012/08/06 19:44] mbanach [655s] |
dvd_cataloging_streamlined_guidelines [2020/10/14 19:07] (current) mbanach [Order of notes for videorecordings] |
||
|---|---|---|---|
| Line 1: | Line 1: | ||
| ====== DVD Copy Cataloging - Streamlined Guidelines ====== | ====== DVD Copy Cataloging - Streamlined Guidelines ====== | ||
| + | |||
| + | ====== *Place barcodes in the upper left corner of the front of the DVD case ====== | ||
| + | |||
| + | ====== *Put AUMDVD in 049 field in Connexion. This will automatically add an item holdings admin and order record in Aleph. ====== | ||
| Line 105: | Line 109: | ||
| If there is only an 050 in the record, copy the call number from the 050, add an 090 field, and paste it into the 090 field. | If there is only an 050 in the record, copy the call number from the 050, add an 090 field, and paste it into the 090 field. | ||
| - | Feature films will be classified with PN1997, for motion pictures, and a Cutter number will be added for the title of the film. | + | Fiction films will be classified with PN1997, for motion pictures, and a Cutter number will be added for the title of the film. |
| - | **Check the catalog, by doing a call number browse search in Aleph, to ensure that the cutter number selected preserves alphabetical order of the titles and does not duplicate an existing title. If practical, adjust the cutter number slightly to differentiate between different films with the same title.** | + | Use PN1997 for single fiction films or television shows only, or for boxed series of fiction films (Star Wars collection) or TV shows (The Simpsons, season 9) |
| - | When a film has multiple titles, Cutter for the spine title on the container. | + | Do not use PN1997.2 for films made after 2001 |
| + | |||
| + | |||
| + | Check the catalog, by doing a call number browse search in Aleph, to ensure that the cutter number selected preserves alphabetical order of the titles and does not duplicate an existing title. If practical, adjust the cutter number slightly to differentiate between different films with the same title. | ||
| + | |||
| + | - Click on 5 college catalog | ||
| + | - click on advanced search | ||
| + | - Click on more tab | ||
| + | - Choose UM DVDs/Videos/Films | ||
| + | - Search for call number begins with - enter the call number in the record - Example PN1997.H63 for The hobbit : the battle of the five armies | ||
| + | - See where the title you are cataloging should be listed in alphabetical order | ||
| + | - For this example it should go after PN1997 .H689 2013 The hobbit [videorecording] : an unexpected journey | ||
| + | - Make the cutter number something that would go right after PN1997 .H689 like PN1997 .H6891 2013 | ||
| + | |||
| + | When a film has multiple titles, Cutter for the spine title on the container. | ||
| Use the [[http://calculate.alptown.com/|Cataloging Calculator]] or a Cutter number chart as a starting point for creating a Cutter number. Cutter for the title leaving off the initial article (The, A, An, etc.) | Use the [[http://calculate.alptown.com/|Cataloging Calculator]] or a Cutter number chart as a starting point for creating a Cutter number. Cutter for the title leaving off the initial article (The, A, An, etc.) | ||
| - | As a rule of thumb, cutter 4-5 numbers out, but use as many numbers as you need to differentiate between previously cataloged titles. | + | Cutter out only as many numbers as you need to. Use as many numbers as you need to differentiate between previously cataloged titles. Usually cutter numbers will be 4-5 numbers long, but sometimes they may be as short as 1-2 letters long. |
| We will also add a date to the end of the call number. This date will be VHS or DVD release date not the date the film was originally produced. | We will also add a date to the end of the call number. This date will be VHS or DVD release date not the date the film was originally produced. | ||
| + | Additional notes on call numbers: | ||
| + | |||
| + | Do not use PN1995.9 for individual fiction films | ||
| + | |||
| + | Use PN1995.9 only for: | ||
| + | |||
| + | * documentaries on the topics listed, e.g. PN1995.9.W6 for Women in film or PN1995.9.A77 for portrayal of Asian Americans in film | ||
| + | |||
| + | * collections of films, e.g. PN1995.9.S85 for Anthology of surrealist films | ||
| + | |||
| + | * for the rare individual film that is neither fiction nor documentary, and that fits nowhere else, use PN1995.E96 (Experimental films), but prefer NX456.5.V53 (Video art) or NX456.5.P38 (Performance art, [for recordings of live performances]) | ||
| + | For collections of films of a particular director use PN1998.3 (biographies)- e.g. The Chaplin collection, The documentaries of Werner Herzog, etc. Use also for documentaries about those directors and their work. | ||
| + | For collections of films featuring a particular actor, or a documentary on a particular actor, use PN2287.A-Z | ||
| + | For recordings of staged performances of operas, musicals, plays, kabuki, dance, or other performing art, use their particular class numbers (M1500 for operas and musicals, PN2924.5.K3 for kabuki, etc.), but use PN1997 for adaptations of individual works into feature films intended for theatrical release, e.g. Ingmar Bergman’s The Magic Flute, The Sound of Music with Julie Andrews, etc. | ||
| ==== 092s and 096s ==== | ==== 092s and 096s ==== | ||
| Line 127: | Line 159: | ||
| ==== 099 field ==== | ==== 099 field ==== | ||
| - | **Add this field** | + | **Add this field only for VHS tapes** |
| 099 - Call no. Ex. #a DVD #a 2980. Note two subfield A’s. For a VHS tape the call no. would look like this: #a V #a 2980. Use accession numbers for DVDs or videos which can be found on the Collection Development drive in a folder called “accession numbers for cataloging.” | 099 - Call no. Ex. #a DVD #a 2980. Note two subfield A’s. For a VHS tape the call no. would look like this: #a V #a 2980. Use accession numbers for DVDs or videos which can be found on the Collection Development drive in a folder called “accession numbers for cataloging.” | ||
| Line 303: | Line 335: | ||
| DVDs: | DVDs: | ||
| - | UMMDA sublibrary | + | UMDUB sublibrary |
| collection UMDVD | collection UMDVD | ||
| - | no copy number | + | material type VDVD |
| - | material type Videodisc | + | call number type 0 |
| - | + | ||
| - | call number type 8 | + | |
| item status is 06 | item status is 06 | ||
| - | |||
| - | (Music videos should still have Item Status 01, because they are not requestable.) | ||
| item process is PC. | item process is PC. | ||
| + | |||
| + | If we have rights for public performance of a film, please add "Public Performance Allowed" in the OPAC note field. | ||
| ==== DVD Added Copies ==== | ==== DVD Added Copies ==== | ||
| - | Give the added copy a new accession number. Add a separate item and holdings record for the added copy, and put a 590 note in the bib record which says: | + | Add a separate item record for the added copy. |
| + | |||
| + | Do not create a separate holdings record. | ||
| - | "Library has two DVD copies: DVD 1121 and DVD 3297." | + | Click on the holdings link field to link the item record to the holdings record and to import the material type and collection codes from the existing holdings record. |
| - | Do NOT put copy 1, copy 2 in description box in item record. | + | Put 1 & 2 in the copy number box in the item records. |
| - | ==== $250 or more ==== | + | ==== $250 or more - OBSOLETE ==== |
| - | **If it is worth $250 or more, then the status 02 is used for reserve, and in the circ note and the opac note the following note in caps is typed: IN LIBRARY OR CLASSROOM USE ONLY.** | + | **Videos over $250 are no longer being automatically restricted to Library use only. Instead of doing this, we will have a smaller “teaching collection” of video materials behind the Circ./Reserve desk, chosen by selectors or reserve staff with close knowledge of frequent use of certain materials for course reserve. All other video titles, regardless of cost, should be cataloged to the browseable circulating collection on the 6th floor.** |
| ==== Adding price data for DVD sets ==== | ==== Adding price data for DVD sets ==== | ||
| Line 414: | Line 446: | ||
| 500 - - Numbers (other than ISBN or ISSN) | 500 - - Numbers (other than ISBN or ISSN) | ||
| - | 590 - - Copy being described, library’s holdings and restrictions on use. | + | 500 - - Local notes (with $5 MU at end) |
| 501 - - “With” notes | 501 - - “With” notes | ||
