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dvd_fastcat_instructions [2018/09/13 13:37]
mbanach [DVD RUSH procedures:]
dvd_fastcat_instructions [2021/10/07 18:44] (current)
mbanach [Holdings record]
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 * Make sure all the fields are filled out correctly in the item record: * Make sure all the fields are filled out correctly in the item record:
  
-UMDUB sublibrary ​+UMMDA sublibrary ​
  
 collection UMDVD collection UMDVD
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 call number type 0 (click on arrow and then select 0) call number type 0 (click on arrow and then select 0)
  
-item status is 06+item status is 06 
  
 item process is PC.  item process is PC. 
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 ===== DVD RUSH procedures: ===== ===== DVD RUSH procedures: =====
- 
-**(Do NOT use these procedures for DVDs that are going on Reserve. ​ Give reserve DVDs to Ann if they need further cataloging work.)** 
  
 • Make sure the DVD has a barcode on it and that the barcode is in the item record. Place barcode in the upper left corner of the DVD. • Make sure the DVD has a barcode on it and that the barcode is in the item record. Place barcode in the upper left corner of the DVD.
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-**  If the Library Note in the order record indicates that the DVD is an ILL Rush, use ILL Rush procedures (http://​www.library.umass.edu/​wikis/​acp/​doku.php?​id=ill_rush_receiving) after receiving the item in Aleph. ** 
  
  
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 This would have an accompanying 546 note saying In Arabic, Hebrew, or English, with English subtitles. ​ This would have an accompanying 546 note saying In Arabic, Hebrew, or English, with English subtitles. ​
  
-===== Call numbers ​090s and 050s =====+===== Call numbers 050s =====
  
-**Make sure all DVD catalog records have an LC call number in an 090 or 050 field. ​ Follow these instructions:​**+**Make sure all DVD catalog records have an LC call number in an 050 field. ​ Follow these instructions:​**
  
-Nonfiction documentary films will be classified with an LC number that corresponds to their subject matter ​and the date the DVD was released (later date) at the end of the call number.+Nonfiction documentary films will be classified with an LC number that corresponds to their subject matter.  For nonfiction films - if there is an 050 in the record with an LC Call number ​no further work needs to be done.
  
-For nonfiction ​films - if there is an 050 in the record ​with an LC Call number ​no further work needs to be done.+Fiction ​films will be classified with PN1997, for motion pictures, with a Cutter number for the title of the film. If the call number ​in the record ​is PN1997.2 delete the "​.2"​ and make it just PN1997. ​ Leave the Cutter ​number ​as is.
  
-Fiction films will be classified with PN1997, for motion pictures, and a Cutter ​number will be added for the title of the film. +The call number ​should have the date the DVD was released (later date) at the end of the call number. This date will be the DVD release date, not the date the film was originally produced.
  
-Dramas, feature films, or any type of fictional film will need to be shelf listed and the Cutter number will need to be revised to fit into alphabetical order with our DVD collection. ​ 
- 
-**Cutter for the spine title on the container. ** 
- 
-  - Go to the Library homepage on the Web 
-  - Click on 5 college catalog 
-  - click on advanced search 
-  - Click on more tab 
-  - Choose UM DVDs/​Videos/​Films 
-  - Search for call number begins with - enter the call number in the record - Example PN1997.H63 for The hobbit : the battle of the five armies ​ 
-  - See where the title you are cataloging should be listed in alphabetical order 
-  - For this example it should go after PN1997 .H689 2013 The hobbit [videorecording] : an unexpected journey 
-  - Make the cutter number something that would go right after PN1997 .H689 like PN1997 .H6891 2013 
-  
- 
-Cutter out only as many numbers as you need to.  Use as many numbers as you need to differentiate between previously cataloged titles. ​ Usually cutter numbers will be 4-5 numbers long, but sometimes they may be as short as 1-2 letters long. 
- 
-We will also add a date to the end of the call number. ​ This date will be VHS or DVD release date not the date the film was originally produced. 
  
 **Hit Control L to save bib record** **Hit Control L to save bib record**
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-==== 538 or RDA 3xx fields ====+==== RDA 3xx fields ====
  
-538 field – Ex. DVD, region 1, NTSC+336   ​$$atwo-dimensional moving image$$btdi$$2rdacontent 
 +337   ​$$avideo$$bv$$2rdamedia 
 +338   ​$$avideodisc$$bvd$$2rdacarrier
  
-If the 538 field simply says DVD and there is no other information on the container, this is fine to leave as is.  If the DVD is not region 1, NTSC add a note at the end of the field: (DISC MAY NOT PLAY IN ALL MACHINES) 
  
  
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 Should have at least one 7xx field. ​ (There will probably be many listed.) Should have at least one 7xx field. ​ (There will probably be many listed.)
  
-==== 910928, 930 ====+==== 910 928 ====
  
 Add: Add:
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 928 AUTHORITY ​ 928 AUTHORITY ​
- 
-930 OCLC  
  
 **Hit Control L to save bib record** **Hit Control L to save bib record**
  
-===== What to do is the bib record doesn'​t pass the FastCat review =====+===== What to do if the bib record doesn'​t pass the FastCat review =====
  
  
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   * Go back to the item record and create a holdings record   * Go back to the item record and create a holdings record
  
-  * Check the holdings record to make sure it looks okay+  * Check the holdings record to make sure it looks okay.  Check that the call number is there in the 852 field. ​ The first part (the part before the decimal) goes in the subfield h.  The second part (from the decimal point to the end) goes into the subfield i like this: 
 + 
 +852 0_ b UMMDA 
 +c UMDVD 
 +h PN1997 
 +i .G55 2004 
 + 
 + 
 + 
 + 
 +  * Make sure that the correct call number was pulled into the call number field in the item record  
 + 
 +===== OCLC Holdings =====
  
-  * Make sure that the call number was pulled into the call number field in the item record ​+Make sure holdings are set on record ​in Connexion
  
  
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-//[[mbanach@library.umass.edu|Primary contact: Meghan ​Banach]]//+//[[mbergin@library.umass.edu|Primary contact: Meghan ​Bergin]]//
dvd_fastcat_instructions.1536845845.txt.gz · Last modified: 2019/01/07 17:20 (external edit)
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