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dvd_fastcat_instructions [2015/10/22 15:46]
mbanach [What to do is the bib record doesn't pass the FastCat review]
dvd_fastcat_instructions [2021/10/07 18:44] (current)
mbanach [Holdings record]
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   * Click add at the bottom half of the screen   * Click add at the bottom half of the screen
   ​   ​
-**  If the Library Note in the order record indicates that the DVD is an ILL Rush, use ILL Rush procedures (http://​www.library.umass.edu/​wikis/​acp/​doku.php?​id=ill_rush_receiving) after receiving the item in Aleph. ** 
 ===== Cataloging module ===== ===== Cataloging module =====
- 
-===== Item records ===== 
  
  
 * Click overview and then cataloging to switch over the the cataloging module * Click overview and then cataloging to switch over the the cataloging module
 +
 +
 +===== Item records =====
  
 * Place barcodes in the upper left corner of the front of the DVD case * Place barcodes in the upper left corner of the front of the DVD case
  
-Make sure all the fileds are filled out correctly ​in the item record:+Wand in barcode
  
-UMDUB sublibrary ​+* Make sure all the fields are filled out correctly in the item record: 
 + 
 +UMMDA sublibrary ​
  
 collection UMDVD collection UMDVD
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 material type VDVD material type VDVD
  
-call number type 0+call number type 0 (click on arrow and then select 0)
  
-item status is 06+item status is 06 
  
 item process is PC.  item process is PC. 
  
-If we have rights for public performance of a film, please add "​Public Performance Allowed"​ in the OPAC note field. 
  
 === Item record special situations === === Item record special situations ===
 +
 +== Public Performance Rights ==
 +
 +If we have rights for public performance of a film, please add "​Public Performance Allowed"​ in the OPAC note field.
  
 == DVD Added Copies == == DVD Added Copies ==
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 So for example, if a DVD set was $300 and came with six separate titles, the price for each title in the item records would be $50. So for example, if a DVD set was $300 and came with six separate titles, the price for each title in the item records would be $50.
 +
 +===== DVD RUSH procedures: =====
 +
 +• Make sure the DVD has a barcode on it and that the barcode is in the item record. Place barcode in the upper left corner of the DVD.
 +
 +*Any other end processing (e.g. call number label, security targets, stamps, stickers, etc.) will be done after the item is cataloged.
 +
 +• Check item records to make sure the sublibrary and collection codes are correct for the material type.
 +
 +
 +• Change the item process status from PC to blank
 +
 +• Add a note in the Circ Note field in the item record: “Please give to staff member to bring to RUSH return shelf in the IRM Department upon return.”
 +
 +• Give Rush DVDs to Ben Chase
 +
 +
 +
  
  
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 This would have an accompanying 546 note saying In Arabic, Hebrew, or English, with English subtitles. ​ This would have an accompanying 546 note saying In Arabic, Hebrew, or English, with English subtitles. ​
 +
 +===== Call numbers 050s =====
 +
 +**Make sure all DVD catalog records have an LC call number in an 050 field. ​ Follow these instructions:​**
 +
 +Nonfiction documentary films will be classified with an LC number that corresponds to their subject matter. ​ For nonfiction films - if there is an 050 in the record with an LC Call number no further work needs to be done.
 +
 +Fiction films will be classified with PN1997, for motion pictures, with a Cutter number for the title of the film. If the call number in the record is PN1997.2 delete the "​.2"​ and make it just PN1997. ​ Leave the Cutter number as is.
 +
 +The call number should have the date the DVD was released (later date) at the end of the call number. This date will be the DVD release date, not the date the film was originally produced.
 +
 +
 +**Hit Control L to save bib record**
  
  
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-==== 538 or RDA 3xx fields ====+==== RDA 3xx fields ====
  
-538 field – Ex. DVD, region 1, NTSC+336   ​$$atwo-dimensional moving image$$btdi$$2rdacontent 
 +337   ​$$avideo$$bv$$2rdamedia 
 +338   ​$$avideodisc$$bvd$$2rdacarrier
  
-If the 538 field simply says DVD and there is no other information on the container, this is fine to leave as is.  If the DVD is not region 1, NTSC add a note at the end of the field: (DISC MAY NOT PLAY IN ALL MACHINES) 
  
  
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 Should have at least one 7xx field. ​ (There will probably be many listed.) Should have at least one 7xx field. ​ (There will probably be many listed.)
  
-==== 910928, 930 ====+==== 910 928 ====
  
 Add: Add:
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 928 AUTHORITY ​ 928 AUTHORITY ​
- 
-930 OCLC  
  
 **Hit Control L to save bib record** **Hit Control L to save bib record**
-===== Call numbers 090s and 050s ===== 
  
-**Make sure all DVD catalog records have an LC call number in an 090 or 050 field. ​ Follow these instructions:​**+===== What to do if the bib record doesn'​t pass the FastCat review =====
  
-Nonfiction documentary films will be classified with an LC number that corresponds to their subject matter and the date the DVD was released (later date) at the end of the call number. 
  
-For nonfiction films - if there is an 050 in the record with an LC Call number no further work needs to be done.+  * If a DVD's bibliographic record does not meet the DVD Fastcat standards, search OCLC for a better record, whether ​an update of the current bibliographic ​record ​or a replacement ​with a better record
  
-Fiction films will be classified with PN1997, ​for motion pictures, and a Cutter number will be added for the title of the film. +  * If there is no better record on OCLC direct the DVD to Ann for further cataloging
  
-Dramas, feature filmsor any type of fictional film will need to be shelf listed and the Cutter number will need to be revised to fit into alphabetical order with our DVD collection. ​+  * If the DVD is a RUSHfollow ​the DVD RUSH procedures below
  
-**Cutter for the spine title on the container. ** 
  
-  - Go to the Library homepage on the Web +===== Holdings ​record ​=====
-  - Click on 5 college catalog +
-  - click on advanced search +
-  - Click on more tab +
-  - Choose UM DVDs/​Videos/​Films +
-  - Search for call number begins with - enter the call number in the record ​- Example PN1997.H63 for The hobbit : the battle of the five armies  +
-  - See where the title you are cataloging should be listed in alphabetical order +
-  - For this example it should go after PN1997 .H689 2013 The hobbit [videorecording] : an unexpected journey +
-  - Make the cutter number something that would go right after PN1997 .H689 like PN1997 .H6891 2013 +
- +
  
-Cutter out only as many numbers as you need to.  Use as many numbers as you need to differentiate between previously cataloged titles. ​ Usually cutter numbers will be 4-5 numbers long, but sometimes they may be as short as 1-2 letters long.+  * Go back to the item record and create a holdings record
  
-We will also add a date to the end of the call number.  ​This date will be VHS or DVD release date not the date the film was originally produced.+  * Check the holdings record ​to make sure it looks okay.  Check that the call number ​is there in the 852 field.  ​The first part (the part before ​the decimal) goes in the subfield h The second part (from the decimal point to the end) goes into the subfield i like this:
  
-**Hit Control L to save bib record**+852 0_ b UMMDA 
 +c UMDVD 
 +h PN1997 
 +i .G55 2004
  
-===== Holdings record ===== 
  
-  * Go back to the item record and create a holdings record 
  
-  * Check the holdings record to make sure it looks okay 
  
-  * Make sure that the call number was pulled into the call number field in the item record ​+  * Make sure that the correct ​call number was pulled into the call number field in the item record ​ 
 + 
 +===== OCLC Holdings ===== 
 + 
 +Make sure holdings are set on record in Connexion
  
  
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-===== What to do is the bib record doesn'​t pass the FastCat review ===== 
  
  
-  * If a DVD's bibliographic record does not meet the DVD Fastcat standards, search OCLC for a better record, whether an update of the current bibliographic record or a replacement with a better record 
  
-  * If there is no better record on OCLC direct the DVD to Peter Shea for further cataloging 
  
-  * If the DVD is a RUSH, follow the DVD RUSH procedures below 
  
 +===== DVD Added Copies =====
  
-===== DVD RUSH procedures: ===== 
  
-**(Do NOT use these procedures ​for DVDs that are going on Reserve Give reserve DVDs to Peter if they need further cataloging work.)**+Add a separate item record ​for the added copy.
  
-• Make sure the DVD has barcode on it and that the barcode is in the item record. Place barcode in the upper left corner of the DVD.+Do not create ​separate holdings ​record.
  
-*Any other end processing (e.g. call number label, security targets, stamps, stickers, etc.) will be done after the item is cataloged.+Click on the holdings link field to link the item record to the holdings record and to import the material type and collection codes from the existing holdings record.
  
-• Check item records to make sure the sublibrary and collection codes are correct for the material type. +Put 1 & 2 in the copy number box in the item records.
- +
- +
-• Change the item process status from PC to blank +
- +
-• Add a note in the Circ Note field in the item record: “Please give to staff member to bring to RUSH return shelf in the IRM Department upon return.” +
- +
-• Give Rush DVDs to Rachel Hobbie+
  
  
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-//[[mbanach@library.umass.edu|Primary contact: Meghan ​Banach]]//+//[[mbergin@library.umass.edu|Primary contact: Meghan ​Bergin]]//
dvd_fastcat_instructions.1445528771.txt.gz · Last modified: 2019/01/07 17:20 (external edit)
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