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e-resources_cataloging_-_fastcat_standards [2019/01/07 17:20] 127.0.0.1 external edit |
e-resources_cataloging_-_fastcat_standards [2020/08/07 17:20] jeustis |
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| ====== E-Resources Cataloging - FASTCAT Standards ====== | ====== E-Resources Cataloging - FASTCAT Standards ====== | ||
| - | ===== Guidelines for Open Access Resources ===== | ||
| - | In general we will catalog any open access resource that is scholarly in nature and has a record available to download from OCLC. We will also do original cataloging for open access resources that are scholarly in nature and are in some way affiliated with UMass Amherst or the Five Colleges. | + | ===== FastCat Instructions for Licensed E-Resources ===== |
| - | Access will be provided through the following discovery tools: | + | - Look up record in Aleph and Connexion. |
| - | * Aleph catalog | + | |
| - | * WorldCat Local catalog | + | |
| - | * SFX for e-journals if there is a target available | + | |
| - | * Database Locator for selected databases | + | |
| - | + | ||
| - | + | ||
| - | ===== Workflow for Open Access Resources ===== | + | |
| - | + | ||
| - | + | ||
| - | * Free internet resources are chosen by selectors and others, who fill out an online "Request for cataloging free internet resources" form: | + | |
| - | + | ||
| - | https://docs.google.com/forms/d/1M_6__F1CcrvK99Qt768y9olYYXUy_BE1iEZCl8nhjgU/viewform | + | |
| - | + | ||
| - | * The forms go to the electronic resources cataloger in BAMU. | + | |
| - | + | ||
| - | * If the resource is a journal do not catalog it. Instead pass it on to the electronic resources librarian who will check to see if the title can be activated in SFX and cataloged with a MARCit record. | + | |
| - | + | ||
| - | * If the resource is a database, the form should also be passed on the person in charge of adding databases to the Database Locator after it has been cataloged. | + | |
| - | + | ||
| - | * Do we need to do something with the WorldCat Local Knowledge base? | + | |
| - | + | ||
| - | * After these steps have been completed notify the selector via email that the resource was cataloged. | + | |
| - | + | ||
| - | ===== FastCat Instructions for Both Open Access and Licensed E-Resources ===== | + | |
| - | + | ||
| - | - Look up record in Aleph and Connexion. (For free internet resources just look up record in Connexion by title. There won't be a record in Aleph.) | + | |
| - Copy and paste URL from holdings record into web browser to view resource | - Copy and paste URL from holdings record into web browser to view resource | ||
| Line 43: | Line 16: | ||
| **BLvl** Bibliographic Level is coded m for monograph | **BLvl** Bibliographic Level is coded m for monograph | ||
| - | **Form** ‘o’ (online) or an ‘s’ (electronic) | + | **Form** ‘o’ (online) |
| Line 50: | Line 23: | ||
| In the fixed fields check to make sure: | In the fixed fields check to make sure: | ||
| - | **Form** ‘o’ (online) or an ‘s’ (electronic) | + | **Form** ‘o’ (online) |
| **BLvl** Bibliographic Level is coded: | **BLvl** Bibliographic Level is coded: | ||
| Line 69: | Line 42: | ||
| **245 B** Subtitle | **245 B** Subtitle | ||
| - | |||
| - | **245 H** $h [electronic resource] (This will be between subfield A and B, or after subfield P or N). RDA records will not have $h [electronic resource]. | ||
| ** 245 C** Statement of Responsibility (Author) – If there is a statement of responsibility for the resource make sure it is accurate in the record. | ** 245 C** Statement of Responsibility (Author) – If there is a statement of responsibility for the resource make sure it is accurate in the record. | ||
| Line 111: | Line 82: | ||
| Search OCLC and overlay a better record if record is not up to FASTCAT standards. | Search OCLC and overlay a better record if record is not up to FASTCAT standards. | ||
| - | For free internet resources, just export the record to Aleph. There won't be an existing bib to overlay. (Don't forget to move the URL from the bib to the holdings record in Aleph after you export the record!) | + | Don't forget to move the URL from the bib to the holdings record in Aleph after you export the record! |
| Line 120: | Line 91: | ||
| Add 928 AUTHORITY | Add 928 AUTHORITY | ||
| - | |||
| - | Add 930 OCLC | ||
| ===== Item records: ===== | ===== Item records: ===== | ||
| - | |||
| - | **For free internet resources you will need to add an item record. For licensed e-resources you will just need to double check the coding.** | ||
| Make sure the item record is coded properly: | Make sure the item record is coded properly: | ||
| Line 136: | Line 103: | ||
| Collection = UWWW | Collection = UWWW | ||
| - | Material type = choose ejournal, ebook, website or whatever is most appropriate | + | Material type = choose ejournal, ebook, datab or whatever is most appropriate |
| Item status = 04 Internet | Item status = 04 Internet | ||
| - | For free e-resources code statistic field 09 for e-free in tab 3 | ||
| - | |||
| - | For paid e-resources add item statistic 01 for purchase | ||
| ===== Holdings records: ===== | ===== Holdings records: ===== | ||
| - | **For free internet resources you will need to add a holdings record. For licensed e-resources you will just need to double check to make sure the holdings record looks okay.** | ||
| - | Make sure the **856** field is in the holdings record and not in the bib. Indicators should be 40 or 41. | + | Make sure the **856** field is in the holdings record and not in the bib. Indicators should be 40. |
| - | Licensed resources should have a silk prefix so off campus users can connect to the proxy server. The silk prefix is: | + | Licensed resources can have our proxy prefix or use Shibboleth. If Shibboleth is needed, do not add anything to the url. If a proxy is need, add the prefix in front of the url. The silk prefix is: http://silk.library.umass.edu/login?url= |
| - | http://silk.library.umass.edu/login?url= | + | |
| The URL to the resource should follow the silk prefix so together it would look like this: | The URL to the resource should follow the silk prefix so together it would look like this: | ||
| http://silk.library.umass.edu/login?url=http://next.srds.com | http://silk.library.umass.edu/login?url=http://next.srds.com | ||
| - | Free e-resources do not need silk prefixes in the URLs. | ||
| - | |||
| - | If there is a call number in the holdings record delete it | ||
| Subfield z should say: | Subfield z should say: | ||
| - | UMass: Connect to this title (for licensed e-resources) | + | UMass: Link to resource |
| - | + | ||
| - | Connect to this title (for free e-resources) | + | |
| - | + | ||
| - | For e-journals – make sure there is an accurate **866** field for holdings | + | |
| - | + | ||
| - | + | ||
| - | ===== Fill out Statistics sheet ===== | + | |
| - | + | ||
| - | Use the 910 field to record statistics. See [[910 Formatting]] for instructions. | + | |
| - | ===== Open Access Resources ===== | ||
| - | Notify the selector via email that the resource was cataloged. | ||
| //[[mbanach@library.umass.edu|Primary contact: Meghan Bergin]]// | //[[mbanach@library.umass.edu|Primary contact: Meghan Bergin]]// | ||
