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e-resources_cataloging_instructions_for_free_internet_resources [2012/10/18 13:53]
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-====== E-Resources Cataloging Instructions for Free Internet Resources ====== 
- 
-===== Workflow ===== 
- 
- 
-  * Free internet resources are usually selected by the collection development librarians, who fill out a "​Request for cataloging free internet resources"​ form. 
-  * The forms go to the electronic resources librarians in Acquisitions. The electronic resources librarians check to see if there are any licensing issues.  ​ 
-  * Then the forms are passed on to Cataloging. 
-  * If the resource is a database, the form should also be passed on the person in charge of adding databases to the Database Locator 
-  * After these steps have been completed the forms are returned to the selector. 
- 
-===== Cataloging ===== 
- 
-**__For e-journals ALWAYS check to see if there is a MarcIt record, before cataloging with a record from OCLC.  Either check SFX or ask an electronic resources librarian to check for you by emailing dbhelp@library.umass.edu__** 
- 
-  * First, decide whether the resource is a monograph/​book,​ a continuing resource, or a computer file.  
- 
-**Monograph:​** A nonserial item (i.e., an item either complete in one part or complete, or intended to be completed, in a finite number of separate parts). (AACR2) 
- 
-**Continuing resource:** A bibliographic resource that is issued over time with no predetermined conclusion. Continuing resources include serials and ongoing integrating resources. (AACR2) 
- 
-**Computer file:** Items included in the following classes of electronic resources: computer software (including programs, games and fonts), numeric data, computer-oriented multimedia, online systems or services. ​ Computer file is not used very often.  ​ 
- 
-  * If the resource is a continuing resource, decide whether it is a serial or an integrating resource. 
- 
-**Integrating resource:** a bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole. Integrating resource can be finite or continuing. ​ Examples of integrating resources include updating loose-leafs and updating Web sites. 
- 
-**Serial:** A continuing resource issued in a succession of discrete parts, usually bearing numbering, that has no predetermined conclusion. ​ Examples include journals, magazines, electronic journals, continuing directories,​ annual reports, newspapers, and monographic series. 
- 
- 
-  * Use the Connexion fixed field form for books if the resource is a monograph/​book. 
- 
-  * Use the fixed field form for continuing resources for e-journals, updating databases, and updating websites. 
- 
-  * Use the fixed field form for computer files if the resource is a finite integrating resource. ​ Finite integrating resources are very rare, but if you run into one, cataloging it as a computer file is your only option. ​ You can't catalog it as a continuing resource, because it has a predetermined conclusion. ​ You can't catalog it as a book, because Connexion does not allow you to choose integrating resource for the bibliographic level in the fixed field form for books. 
- 
-In some cases the resource could be cataloged as something other than a book, continuing resource, or computer file.  For example if you are cataloging a website that is primarily maps, catalog it using the maps fixed field form.  If the resource is primarily scores, sound recordings, or visual materials, use those fixed field forms instead. ​ These instructions do not address the specifics of cataloging scores, sound recordings, maps or visual materials 
- 
-==== Fixed fields to pay special attention to for continuing resources: ==== 
- 
-__**Type Type of Record**__ 
- 
-Almost always a: Language material. Non-manuscript language material and textual electronic resources. 
-If cataloging the resource as a computer file it will be m: for computer file. 
- 
-__**BLvl Bibliographic level**__ 
- 
-i: Integrating resource  
- 
-m: Monograph/​Item  
- 
-s: Serial 
- 
-__**S/​L ​ Entry Convention**__ 
- 
-**0 Successive entry:** The record follows the successive entry convention in which a new record is created each time a title changes or a corporate body used as a main entry or uniform title qualifier changes. The earlier or later title or author/​title is recorded in a linking field ( field 780 or 785) on each record. 
- 
-**2 Integrated entry:** A record is cataloged under its latest (most recent) title and/or responsible person or corporate body. Create a new record only for a major change in edition, a new work or a title merger or split. Use for integrating resources and electronic serials that do not retain their earlier titles. 
- 
-__**Form ​ Form of Item**__ 
- 
-This will be ** o for online or q for electronic on some type of media like a CD**. 
- 
-__**SrTp ​ Type of Continuing Resource**__ 
- 
- 
-**blank character** None of the following. The type of continuing resource is not specified by one of the other codes. Annual reports, yearbooks, and updating electronic resources are in this category. 
- 
- 
-  
-**d Updating database.** A collection of logically interrelated data stored together in one or more computerized files, usually created and managed by a database management system. 
- 
-  
- 
-**m Monographic series.** A group of analyzable items (i.e., each piece has a distinctive title) that are related to one another by a collective title. The individual items may or may not be numbered. Use for any title that is a series, regardless of its treatment. 
- 
- 
-  
-**n Newspaper.** A serial publication that is mainly designed to be a primary source of written information on current events connected with public affairs, either local, national and/or international in scope. It contains a broad range of news on all subjects and activities and is not limited to any specific subject matter. 
- 
- 
-  
-**p Periodical.** A serial publication that contains separate articles, stories, other writings, etc., and is published or distributed generally more frequently than annual. 
- 
- 
-  
-**w Updating Web site.** A Web site that is updated, but does not fit into one of the other codes, such as database, newspaper or periodical. 
- 
- 
- 
-__**DtSt ​ Type of Date/​Publication Status**__ 
- 
-Usually **c** for Continuing or integrating resource currently published. 
- 
-Example: 
- 
-DtSt: c 
- 
-Dates: 1984,9999 
- 
- 
-Use **d** for Continuing or integrating resource ceased publication 
- 
-Example: 
- 
-DtSt: d 
- 
-Dates: 199u,2009 
- 
-Could be **s** for Single date in the case of monographic resources. 
- 
-Example: 
- 
-DtSt: s 
- 
-Date: 2005 
- 
-Or **n** for Dates unknown 
- 
-Example: 
- 
-DtSt: u 
- 
-Date: uuuu,uuuu 
- 
-See [[http://​www.oclc.org/​bibformats/​en/​fixedfield/​dtst.shtm|OCLC Bibliographic Formats and Standards]] for other types of dates. 
- 
-==== Fixed fields to pay special attention to for books/​monographs:​ ==== 
- 
-**Type** always = **a**  for Language material 
- 
-**BLvl Bibliographic Level** always = **m** for Monograph 
- 
-**Desc Descriptive Cataloging Form** should always = **a** for AACR2 
- 
-**ELvl Encoding Level** should = **I** Full-level input by OCLC participants though sometimes it may be K for Less-than-full input by OCLC participants or M for Less-than-full added from a batch process. 
-  
-**Form Form of Item** should always = **o** for online or **s** for electronic 
- 
-**DtSt Type of Date/​Publication Status** = will usually be **s** for single 
- 
-**Dates** - Make sure this field is filled in accurately 
- 
-Also make sure **Lang (Language)** and **Ctry (Country)** are filled in 
-  
-  
-  
-==== Basic fields for free internet resources records ==== 
- 
- 
-==== 006 ==== 
- 
-Always m in type and usually d for Document in file.  Sometimes there will also be an o for online in form in the the 006. 
- 
-See [[http://​www.oclc.org/​bibformats/​en/​fixedfield/​file.shtm|OCLC Bibliographic Formats and Standards]] for other types of files like computer programs, numeric data, game, etc. 
- 
-==== 007 ==== 
- 
-**Physical Description Fixed Field (Electronic Resource)** ​ 
- 
-1st Indicator ​ Undefined 
- 
-2nd Indicator ​ Undefined 
- 
-**Subfields** ​ 
- 
- 
-**__‡a Category of material __** 
- 
-Always **c** for Electronic resource 
- 
-**__‡b Specific material designation__** 
- 
-Always **r** for Remote. ​ 
- 
-**__‡d Color__** 
- 
-**a** One color. ​ 
- 
-**b** Black-and-white. 
-  
-**c** Multicolored. ​ 
- 
-**g** Gray scale. ​ 
- 
-**m** Mixed. ​ 
- 
-**n** Not applicable. ​ 
- 
-**u** Unknown. ​ 
- 
-**z** Other. ​ 
- 
-**__‡e Dimensions__** 
- 
-Always **n** for not applicable 
- 
-**__‡f Sound__** 
- 
-**blank character No sound (silent).** The electronic resource is not intended to produce sound. 
- 
-**a Sound.** The electronic resource includes digitally encoded sound or is intended to produce sound. 
- 
-**u Unknown.** The presence or absence of sound or the ability to produce sound is not known. 
- 
-==== 050/090 ==== 
- 
-Classification number 
- 
-==== 245 ==== 
- 
-**Title Statement** 
- 
-Example: 
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-245 00 DuBoisopedia ‡h [electronic resource] / ‡c University of Massachusetts Amherst Libraries. 
- 
-==== 260 ==== 
- 
-**Publication,​ Distribution,​ Etc.** 
- 
-Example: 
- 
-Amherst, Mass. : ‡b University of Massachusetts Amherst Libraries, ‡c c2008. 
- 
-==== 300 ==== 
-**Physical Description** 
-  
-Example: ​ 
- 
-1 online resource (4 v.) : ǂb ill. (some col.) 
-==== 362 - For Continuing resources ==== 
-** 
-Dates of Publication and/or Sequential Designation** 
- 
-**1st Indicator ​ Format of date** 
- 
-0 Formatted style 
- 
-1 Unformatted note 
- 
-**2nd Indicator ​ Undefined** 
- 
-blank character ​ Undefined 
- 
-**Example:​** 
- 
-Began in 2008. 
- 
-or  
- 
-Vol. 1, no. 1 (Jan./Mar. 1974)- 
- 
-==== 500 ==== 
- 
-Add a note that says where you got the title and when. 
- 
-**Example:​** 
- 
-Title from title screen (viewed Nov. 18, 2009) 
- 
-==== 538 ==== 
- 
-Add a note that says: 
- 
-Mode of access: World Wide Web. 
- 
-==== 520 ==== 
- 
-Add a brief summary or abstract of the resource. 
- 
-==== 6xx ==== 
- 
-Subject headings 
- 
-==== 7xx ==== 
- 
-Added entries and linking fields. ​ If a person is named in 245$C, either a 1XX or 7XX entry must be present in the record. ​ 
- 
-==== 856 ==== 
- 
-**URL** ​ 
- 
-**1st Indicator** ​ Access method 
- 
-4 HTTP (Hypertext Transfer Protocol) 
- 
-**2nd Indicator** ​ Relationship 
- 
-blank character ​ No information provided 
- 
-0 Resource 
- 
-1 Version of resource 
- 
-2 Related resource 
- 
-**Example:​** ​ 
- 
-856 40 ‡u http://​www.library.umass.edu/​spcoll/​duboisopedia/​doku.php ‡z Connect to this title 
- 
-Subfield z should say: 
- 
-Connect to this title (for free e-resources) 
- 
-UMass: Connect to this title (for licensed e-resources) 
- 
-==== Export record to ALEPH ==== 
- 
-Add 910 with initials and date 
- 
-Add 928 AUTHORITY ​ 
- 
-Add 930 OCLC  
- 
-===== Create item and holdings records:​===== 
- 
-====== For item record: ====== 
- 
-Sublibrary = UMDUB 
- 
-Collection = UWWW 
- 
-Material type = choose ejournal, ebook, website or whatever is most appropriate 
- 
-Item status = 04 Internet 
- 
-Tab 3 
- 
-Statistic = 09 Efree 
- 
-====== Holdings record: ====== 
- 
- 
-Move URL to holdings record, and delete call number form 852 field. 
- 
-===== Examples ===== 
-  
- 
-=== Records for websites === 
- 
-OCLC# 236216797 
- 
-First World War poetry digital archive 
- 
-OCLC# 38825584 
- 
-The Walt Whitman archive ​ 
- 
-=== Record for a website of sound recordings === 
- 
-OCLC# 466141583 
- 
-Archival Sound Recordings 
- 
-=== Record for an ejournal === 
- 
-OCLC# 299152581 
- 
-Etruscan studies (Online) 
- 
-=== Record for an ebook === 
- 
-OCLC# 228508054 
- 
-ABC for book collectors 
- 
-=== Record for an online database === 
- 
-Example coming soon! 
- 
- 
- 
-//​[[mbanach@library.umass.edu|Primary contact: Meghan Bergin]]// 
  
e-resources_cataloging_instructions_for_free_internet_resources.1350582814.txt.gz · Last modified: 2019/01/07 12:20 (external edit)
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