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ebsco_regular_tasks [2019/04/30 13:13]
jmulvaney [EBSCO Regular Tasks]
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-===== EBSCO Regular Tasks ===== 
-There are some regular maintenance things that need to be done to make sure that EDS and HLM are up to date. 
  
-**Also See** 
-  * [[eds_admin_management|EDS Admin Management]] 
-  * [[hlm_admin_maintenance|HLM Admin Management]] 
-==== FCC Location Lookup Tables ==== 
-The location lookup table for the physical spaces of the Five Colleges need to be updated periodically based on changes to Aleph collection codes and SubLibraries. 
-  * Figure out with kat how to get the data in the first place. 
-  *  
-==== SCUA Location Lookup Tables ==== 
-Once a month the SCUA location lookup table (for limiting by collection in the advanced search window) needs to be updated to catch new collections and resources added to Credo. 
-  * Go to the URL Aaron created to access the AOP (check the Working Document, it's attached as a note to a cell) 
-      * Save (right click) as an XML file 
-      * Go to the save location and convert the file  to an Excel Spreadsheet. 
-  * Allow Excel to open the file as an XML table, and to create its own Schema. (Click OK twice.) 
-  * Open the credo_lookup_table document. 
-      * DRMS Drive>​EDS>​Institutional Repository and Catalog>​SCUA Lookup Table Work Folder 
-          * The documents inside are the ones sent to EBSCO. Find the latest. 
-          * **If the number of rows match betwn the two worksheets (new and old) you don't have to continuee.** 
-  * Remove the first three columns and the final column from the new data 
-      * These are identifiers and descriptions that are not needed for EDS. 
-  * Steal the First line for formatting the document to send to Support 
-      * Name in Data matches to ns1:setSpec 
-      * Facet Display: **INSERT BLANK COLUMN** 
-      * Full Display: ns1:setName 
-      * Limiter: ns1:setName (Copy the entire column) 
-  * The Second Column (Facet Display) needs to be created manually 
-      * Copy the column from the old document send to EBSCO 
-      * Find the places where the changes happened. 
-          * Insert a Cell and create a new Facet Display Name 
-      * **SAVE THE DOCUMENT** to the same folder. 
-  * Email the document to Support or use the Supportal to submit it. 
-      * Ask for the table to be added to ir01012a (Credo UMass Amherst) 
-===== LCL Collection Updates ===== 
-These are to update LCL collections created for linking to full text in EDS. 
- 
-==== Literature Criticism Online ==== 
-Once a year after Spring renewals the LCL collection created for the Literature Criticism Online CustomLink should be updated. Visit [[http://​go.galegroup.com/​ps/​titleList.do?​actionString=DO_FETCH_USER_EBOOKS&​userGroupName=mlin_w_umassamh&​inPS=true&​prodId=LCO|the Resource page]] and click on "​What'​s Inside"​ under the basic search bar. Export the title list for our databases. 
-  * Remove everything but the ISBN and the Title 
-  * Save the entire export as a Tab Delimited .txt document 
-  * Go to EBSCOAdmin and then the Local Collections Tab 
-      * Click the "​Go"​ for the 2019Apr29LitCritEbookCollection 
-  * To overwrite the existing local collection, choose upload local titles at the top of the screen. 
-      * Make sure the Collection ID is correct (2019LitCri) 
-      * Make sure the Column Identifiers are correct. 
-          * The column number needs to be in brackets. 
-      * Make sure the radio button for "​Replace is selected"​ 
-          * This will overwrite everything 
-      * Upload the file 
-      * Submit 
- 
-==== Elsevier Journal Holdings ==== 
-The Elsevier FTP update is to make sure our holdings are reflected correctly in HLM, not to facilitate linking in EDS. 
- 
-===== Regular Updates ===== 
- 
-==== CustomLinks added to Profile ==== 
-Twice a year in the Spring and Summer after renewals are over, all the CustomLinks in the "​Modify"​ screen should be checked to make sure they have been added to the profile (ranked) or that anything that does not belong there has been removed. Anything that isn't in CORAL should be put in or evaluated for deletion. 
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- --- //​[[jmulvaney@library.umass.edu|Primary contact: Jack Mulvaney]]//​ 
ebsco_regular_tasks.1556630032.txt.gz · Last modified: 2019/04/30 13:13 by jmulvaney
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