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electronic_dissertations_workflow [2014/05/15 15:43] kdion |
electronic_dissertations_workflow [2014/05/15 15:49] kdion Edited workflow to reflect uploading incomplete records to OCLC |
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| **NOTE**: The program name in the cataloging record must be that which is provided by the Graduate Office on the spreadsheet. Do not use any variant form or department listed on the title page. A copy of the Degree Programs and their codes can be found in [[Graduate Degree Program Codes]]. | **NOTE**: The program name in the cataloging record must be that which is provided by the Graduate Office on the spreadsheet. Do not use any variant form or department listed on the title page. A copy of the Degree Programs and their codes can be found in [[Graduate Degree Program Codes]]. | ||
| - | 4) Once the Connexion records are done, with or without subject headings, the Thesis Cataloger proofs and validates each record before uploading them individually to OCLC. These records are then exported to ALEPH where the 856 field is then removed from the bib record and an item/holdings record is created. (Step 7, below.) In the Connexion file, each record with an OCLC Control number will have a note in the My Status column stating whether subject headings are still needed (typically, "Needs SH - [degree program]"). | + | 4) Once the Connexion records are done, with or without subject headings, the Thesis Cataloger proofs and validates each record before uploading them individually to OCLC. These records are then exported to ALEPH where the 856 field is then removed from the bib record and an item/holdings record is created (Step 7, below). In the Connexion file, each record with an OCLC Control number will have a note in the My Status column stating whether subject headings are still needed (typically, "Needs SH - [degree program]"). |
| 5) In a status report sent out via email by the Thesis Cataloger at the beginning of every month, the library's professional catalogers are notified which Connexion files contain bib records waiting for the assignment of subject headings. The catalogers directly add these headings to the OCLC cataloging record and the ALEPH bib record. This is the only work they need to do associated with the dissertations aside from any potential authority record work. | 5) In a status report sent out via email by the Thesis Cataloger at the beginning of every month, the library's professional catalogers are notified which Connexion files contain bib records waiting for the assignment of subject headings. The catalogers directly add these headings to the OCLC cataloging record and the ALEPH bib record. This is the only work they need to do associated with the dissertations aside from any potential authority record work. | ||
| - | 6) Electronic dissertations which are accessible via Scholarworks but are under embargo are given temporary bibliographic records in ALEPH using an established template. Each bib record contains the fields for the author, title, statement of responsibility, 506 field, mode of access, the 502 and 690 fields, and a 910 field stating "TEMP" plus the Thesis Cataloger's initials and the date. The bib records then have item and holdings records created for their corresponding Scholarworks URL (Step 7 below). These temp records allow the library to have an established access point in the OPAC while awaiting a fully cataloged bibliographic record. | + | 6) Electronic dissertations which are accessible via Scholarworks but are under embargo are given temporary bibliographic records in ALEPH using an established template. Each bib record contains the fields for author, title, statement of responsibility, 506 field, mode of access, the 502 and 690 fields, and a 910 field stating "TEMP" plus the Thesis Cataloger's initials and the date. A 590 field is added with the following note: "At the request of the author, this dissertation is currently under embargo and will not be available until an unspecified date" or, if available, "until [date]". The bib records then have item and holdings records created for their corresponding Scholarworks URL (Step 7 below). These temp records allow the library to have an established access point in the OPAC while awaiting a fully cataloged bibliographic record. |
| 7) To create an electronic resource item record for each dissertation's bibliographic record in ALEPH: | 7) To create an electronic resource item record for each dissertation's bibliographic record in ALEPH: | ||
