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electronic_theses_workflow [2010/01/11 17:26] kdion |
electronic_theses_workflow [2012/10/18 17:53] 127.0.0.1 external edit |
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| **NOTE**: The program name in the cataloging record must be that which is provided by the Graduate Office on the spreadsheet. Do not use any variant form or department listed on the title page. A copy of the Degree Programs and their codes can be found in [[Graduate Degree Program Codes]]. | **NOTE**: The program name in the cataloging record must be that which is provided by the Graduate Office on the spreadsheet. Do not use any variant form or department listed on the title page. A copy of the Degree Programs and their codes can be found in [[Graduate Degree Program Codes]]. | ||
| - | 4) Temporary bibliographic records for each electronic thesis accessible via Scholarworks are created in ALEPH, using an established template. Each bib record contains the fields for author, title, statement of responsibility, pagination, mode of access, the 502 and 690 fields, and a 910 field stating "TEMP" and the Thesis Cataloger's initials plus the date. The bib records then have item and holding records created for their corresponding Scholarworks URL. These temp records allow the library to have an established access point in the OPAC while awaiting a fully cataloged bibliographic record. If the record has an embargo on it, a note is added to the Holdings record (see below). | + | 4) Temporary bibliographic records for each electronic thesis accessible via Scholarworks are created in ALEPH, using an established template. Each bib record contains the fields for author, title, statement of responsibility, pagination, mode of access, the 502 and 690 fields, and a 910 field stating "TEMP" and the Thesis Cataloger's initials plus the date. The bib records then have item and holding records created for their corresponding Scholarworks URL. These temp records allow the library to have an established access point in the OPAC while awaiting a fully cataloged bibliographic record. If the record has an embargo on it, a note is added to the Holdings record (see below). Bib records without any subject headings (save for some art, theater and MFA English works) are considered incomplete and are not to be uploaded to OCLC. |
| 5) Once the subject headings are assigned the Thesis Cataloger proofs and validates each record, double-checking for the appropriate open/restricted access category of each piece. If a thesis is Open Access, the bib record receives a 500 field stating "Open access" and the 856 field includes a subfield |z saying "Connect to this title online". If a thesis is Campus Access, the bib record receives a 506 (indicators 1 blank) field saying "Access restricted to the UMass community" and the 856 field is retained but does not include a subfield |z. Note that the 856 fields require a change once the bib records are exported to ALEPH; see below. | 5) Once the subject headings are assigned the Thesis Cataloger proofs and validates each record, double-checking for the appropriate open/restricted access category of each piece. If a thesis is Open Access, the bib record receives a 500 field stating "Open access" and the 856 field includes a subfield |z saying "Connect to this title online". If a thesis is Campus Access, the bib record receives a 506 (indicators 1 blank) field saying "Access restricted to the UMass community" and the 856 field is retained but does not include a subfield |z. Note that the 856 fields require a change once the bib records are exported to ALEPH; see below. | ||
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| <nowiki> | <nowiki> | ||
| - | 856 40 |u http://silk.library.umass.edu:2048/login?url=http://www.scholarworks.umass.edu/theses/<document number> |z UMass: Connect to this title | + | 856 40 |u http://silk.library.umass.edu/login?url=http://www.scholarworks.umass.edu/theses/<document number> |z UMass: Connect to this title |
| </nowiki> | </nowiki> | ||
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| * **Embargos** | * **Embargos** | ||
| - | Each thesis author has the option of embargoing, or limiting public access to, their works. The Bepress Digital Commons system, which powers the ScholarWorks Digital Repository, will automatically handle any embargoes and access restrictions which an author might decide to place on their work. If a thesis has an embargo placed on it, a note will appear on the title's citation page on ScholarWorks indicating when it will be available for full text download. Once the embargo period has expired, the full text will automatically become available for downloading. | + | Each thesis author has the option of embargoing, or limiting public access to, their works. The Bepress Digital Commons system, which powers the ScholarWorks Digital Repository, will automatically handle any embargoes and access restrictions which an author might decide to place on their work. If a thesis has an embargo placed on it, a note will appear on the title's citation page on ScholarWorks indicating when it will be available for full text download. Once the embargo period has expired, the full text will automatically become available for downloading. Any temp record in Aleph which has a 952 embargo note in the holdings record should have that field removed once the embargo is lifted. |
| * **Errors in ScholarWorks** | * **Errors in ScholarWorks** | ||
