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electronic_theses_workflow [2014/05/15 15:53] kdion New workflow for records without subject headings |
electronic_theses_workflow [2020/10/14 18:49] mbanach |
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| + | ====== PAGE OUTDATED ARCHIVED ====== | ||
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| ==== Electronic Theses Workflow ===== | ==== Electronic Theses Workflow ===== | ||
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| 5) In a status report sent out via email by the Thesis Cataloger at the beginning of every month, the library's professional catalogers are notified which Connexion files contain bib records waiting for the assignment of subject headings. The catalogers directly add these headings to the OCLC cataloging record and the ALEPH bib record. This is the only work they need to do associated with the dissertations aside from any potential authority record work. | 5) In a status report sent out via email by the Thesis Cataloger at the beginning of every month, the library's professional catalogers are notified which Connexion files contain bib records waiting for the assignment of subject headings. The catalogers directly add these headings to the OCLC cataloging record and the ALEPH bib record. This is the only work they need to do associated with the dissertations aside from any potential authority record work. | ||
| - | 6) Electronic theses which are accessible via Scholarworks but are under embargo are given temporary bibliographic records in ALEPH using an established template. Each bib record contains the fields for author, title, statement of responsibility, 506 field, mode of access, the 502 and 690 fields, and a 910 field stating "TEMP" plus the Thesis Cataloger's initials and the date. A 590 field is added with the following note: "At the request of the author, this thesis is currently under embargo and will not be available until an unspecified date" or, if available, "until [date]". The bib records then have item and holdings records created for their corresponding Scholarworks URL (Step 7 below). These temp records allow the library to have an established access point in the OPAC while awaiting a fully cataloged bibliographic record. | + | 6) Electronic theses which are accessible via Scholarworks but are under embargo are given temporary bibliographic records in ALEPH using an established template. Each bib record contains the fields for author, title, statement of responsibility, 506 field, mode of access, the 502 and 690 fields, and a 910 field stating "TEMP" plus the Thesis Cataloger's initials and the date. A 590 field is added with the following note: "At the request of the author, this thesis is currently under embargo and will not be available until an unspecified date" or, if available, "until [date]". The bib records then have item and holdings records created for their corresponding Scholarworks URL (Step 7 below). These temp records allow the library to have an established access point in the OPAC while awaiting a fully cataloged bibliographic record. Once a full OCLC bib record is available, these temp ALEPH records are to be overlaid (see Special Situation, below). |
| 7) To create an electronic resource item record for each thesis's bibliographic record in ALEPH: | 7) To create an electronic resource item record for each thesis's bibliographic record in ALEPH: | ||
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| * **Embargos** | * **Embargos** | ||
| - | Each thesis author has the option of embargoing, or limiting public access to, their works. The Bepress Digital Commons system, which powers the ScholarWorks Digital Repository, will automatically handle any embargoes and access restrictions which an author might decide to place on their work. If a thesis has an embargo placed on it, a note will appear on the title's citation page on ScholarWorks indicating when it will be available for full text download. Once the embargo period has expired, the full text will automatically become available for downloading. Any temp record in Aleph which has a 952 embargo note in the holdings record should have that field removed once the embargo is lifted. | + | Each thesis author has the option of embargoing, or limiting public access to, their works. The BePress Digital Commons system, which powers the ScholarWorks Digital Repository, will automatically handle any embargoes and access restrictions which an author might decide to place on their work. If an open access thesis has an embargo placed on it, a note will appear on the title's metadata page on ScholarWorks indicating when it will be available for full text download. However, if it is campus access, the embargo is handled by ProQuest. The download link on the Scholarworks metadata page will bring up a ProQuest abstract page stating that the work is not available as per the author. There will be no specific release date. |
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| + | For either open access or campus access works, once an embargo has lifted the full text will automatically become available for downloading. The corresponding bib record in Connexion should then be edited, proofed, and uploaded to OCLC. The 590 embargo note in the ALEPH bib record should be removed before overlaying with the OCLC record, and the 910 field edited to remove TEMP. | ||
| * **Errors in ScholarWorks** | * **Errors in ScholarWorks** | ||
