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endowment_fund_orders [2009/02/23 17:43] jbajgier |
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=== Endowment orders & Midwest Library Services === | === Endowment orders & Midwest Library Services === | ||
We have an arrangement with Midwest Library Services for endowment orders. Paper purchase orders for anything published in the U.S. can be sent to them. A vendor note “please invoice separately” should be input into the order. Both the endowment name and “please invoice separately” should be highlighted on the printed slip (do not send any endowment orders electronically - the special information we need highlighted gets lost in the transmission). Midwest will send a proforma invoice to us if necessary. Processing supervisor generally calls Midwest to warn them ahead of time. | We have an arrangement with Midwest Library Services for endowment orders. Paper purchase orders for anything published in the U.S. can be sent to them. A vendor note “please invoice separately” should be input into the order. Both the endowment name and “please invoice separately” should be highlighted on the printed slip (do not send any endowment orders electronically - the special information we need highlighted gets lost in the transmission). Midwest will send a proforma invoice to us if necessary. Processing supervisor generally calls Midwest to warn them ahead of time. | ||
- | Endowments administered by Foundation Office | + | ==== Endowments administered by Foundation Office ==== |
**Bestor Endowment** | **Bestor Endowment** | ||
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The Library also receives monies each year from the Friends of the Library in both restricted and unrestricted funds. The Secretary of the Friends notifies Collection Development & Acquisitions how much money they are giving to the Library, and of that amount how much is for restricted and unrestricted orders. Restricted fund orders include materials purchased through a donation. These orders have their own budget codes as well, i.e., **FOL—Iliardi, FOL—Phinney, FOL—Rothstein, FOL—FOL Colly**. We should request that vendors bill these specific FOL separately as well even though they are paid through the library. | The Library also receives monies each year from the Friends of the Library in both restricted and unrestricted funds. The Secretary of the Friends notifies Collection Development & Acquisitions how much money they are giving to the Library, and of that amount how much is for restricted and unrestricted orders. Restricted fund orders include materials purchased through a donation. These orders have their own budget codes as well, i.e., **FOL—Iliardi, FOL—Phinney, FOL—Rothstein, FOL—FOL Colly**. We should request that vendors bill these specific FOL separately as well even though they are paid through the library. | ||
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+ | --- //[[jbajgier@library.umass.edu|Primary contact: Jan Bajgier]]// |