Differences

This shows you the differences between two versions of the page.

--- fastcat_lps [2019/02/26 14:45]
mbanach [Exporting]
+++ fastcat_lps [2020/04/30 15:55] (current)
spease
@@ Line 2: / Line 2: @@
-====== Cataloging ======
+====== OCLC Connexion ======
+Open Connexion
-We only accept English language records. RDA records will also have "rda" coded in the 040.
+File > Logon
+**Search for a matching record in OCLC:** Click Cataloging > Search > WorldCat
+Search by SN (standard number) or title of album
-  * **040** $a DLC $b eng $e rda $c DLC $d AUM
+Limit search to format: Sound recordings
+Apply language of cataloging limiter: English.  We only accept English language records.
+LP-in-hand must be an exact match to the record exported into the catalog.
+Click on top of the data column to sort search results by year
-Accurate transcription from label on LP or LP sleeve
+Look for the record with the most holdings.
+Check to see if UMass already holds a copy – If we already have a copy don’t add a second copy.
+ __**Check record to make sure it's a match**__
+Check that the record has an accurate transcription from label on LP or LP sleeve
- * **100** $a Title : $b subtitle / $c Statement of responsibility (author/creator/etc.)
+__**Call numbers:**__
+All records require a well-formed Library of Congress (LC) call number, containing both $a (classification) and $b (cutter/date). If the call number is well-formed do not evaluate, edit or check. If a record has an LC call number with a volume designation (and no alternative number), ask a cataloger.
+If a record has two LC call numbers, choose one call number and delete the other choice before exporting into the catalog.
+  * **050** $a D835.H4 $b I86 1997
+or
+  * **090** $a D835.H4 $b I86 1997
+  *
+__**Author and title:**__
-Example: Gayle, Crystal. ǂ4 prf
+**100** Author or Composer $a Gottschalk, Louis Moreau, ǂd 1829-1869, ǂe composer.
-  * **245** $a Title : $b subtitle / $c Statement of responsibility (author/creator/etc.)
+**245** $a Title : $b subtitle / $c Statement of responsibility (author/creator/etc.)
@@ Line 37: / Line 61: @@
-__Edition statement:__
+__**Edition statement:**__
@@ Line 46: / Line 70: @@
   * **250** $a Third revised edition.
+__**Publication details:**__
+Record accurate publication information:
-Record accurate imprint information:
+  * **264 _1** OR 260 _ _ $a Place of publication : $b Publisher, $c Date of publication.
-  * **264 _1** $a Place of publication : $b Publisher, $c Date of publication.
@@ Line 74: / Line 98: @@
-__Physical Description:__
+__**Physical Description:**__
@@ Line 80: / Line 104: @@
-__Carrier fields:__
+__**Carrier fields:**__
@@ Line 92: / Line 116: @@
   * **338** audio disc ǂb sd ǂ2 rdacarrier
+__**Subject fields:**__
-__Call numbers:__
+**6XX**
+At least one subject must be present. Do not evaluate, edit or check any subject entry.
+__**Creators/contributors/authors/editors:**__
-All records require a well-formed Library of Congress (LC) call number, containing both $a (classification) and $b (cutter/date). If the call number is well-formed do not evaluate, edit or check. If a record has an LC call number with a volume designation (and no alternative number), ask a cataloger.
+**1XX** or **7XX**
+If a person is named in 245 $c, either a 1XX or 7XX entry must be present in the record. Do not evaluate, do not create addition entries, do not evaluate for main entry.
+__**Adding additional fields to the record:**__
+  * Add field **541** _ _ $c Gift ; $a [Name of donor]. $5 MU (We formerly used the 793 field for gifts)
-If a record has two LC call numbers, choose one call number and delete the other choice before exporting into the catalog.
+  * Add field **910** Initial and date in this format: ABC 06/20/2017
+  * Add field **928** AUTHORITY
-  * **050** $a D835.H4 $b I86 1997
-or
+Update holdings (Action –> Holdings –> Update holdings). You will now see that it says Held by AUM at the top of the screen.
-  * **090** $a D835.H4 $b I86 1997
+ * Change field **049** to AUMLP
+__**Exporting the record to Aleph**__
-__Subject fields:__
+Export record to overlay using the Export button (square icon with an E and arrow)
-**6XX**
+Copy the number that shows in the pop-up box: FCL01.######### (Just copy everything after the “.”)
-At least one subject must be present. Do not evaluate, edit or check any subject entry.
-__Creators/contributors/authors/editors:__
+====== Aleph ======
-**1XX** or **7XX**
+Paste number into top left search box in Aleph, Click arrow
-If a person is named in 245 $c, either a 1XX or 7XX entry must be present in the record. Do not evaluate, do not create addition entries, do not evaluate for main entry.
-  * Add a field 049 $a AUMLP
+Double click on items on left side toolbar/menu
-  * Add field 793 0_ $a Gift of Thomas F. Parker (if LP is a gift)
+Bottom pane click on general info tab
-  * Add field 910 Initial and date in this format: ABC 06/20/2017
+Item process status delete OO type in PC In process cataloging
-  * Add field 928 AUTHORITY
+Stick barcode in top left corner of the LP
+Place cursor in barcode field scan in barcode
-Update holdings (Action –> Holdings –> Update holdings). You will now see that it says Held by AUM at the top of the screen.
+If update is black click it and if  grayed it's already saved.
 You're done!
-====== Exporting ======
-Export record to overlay using the Export button (square icon with an E and arrow)
-Search for the new bib record in Aleph Cataloging Module, by copying the number that shows in the pop-up box: FCL01.######### (Just copy everything after the “.”)
-Add a barcode and scan into the barcode field in the item record.
 //[[mbergin@library.umass.edu|Primary contact: Meghan Bergin]]//