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five_college_annex_processing_procedures [2020/10/14 14:47]
mbanach
five_college_annex_processing_procedures [2020/11/23 13:25] (current)
mbanach
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     - __If duplicate bibs. exist in DEP50__ (most likely FCDPT and UMDPT records which have not yet been merged): ​ Make sure to send no duplicates held by either record. ​ Attach new items to the record that will require the least amount of cleanup work when Depository staff merges the two records. ​ Typically this will mean adding to the record with the greatest number of “valid” items—meaning fewer will have to be transferred. ​ (Since some of these records contain duplicate volumes which need to be deleted and removed from their trays, we should not count these items as “valid.”) ​ If unsure about which record is best for adding new material, call the Depository staff.     - __If duplicate bibs. exist in DEP50__ (most likely FCDPT and UMDPT records which have not yet been merged): ​ Make sure to send no duplicates held by either record. ​ Attach new items to the record that will require the least amount of cleanup work when Depository staff merges the two records. ​ Typically this will mean adding to the record with the greatest number of “valid” items—meaning fewer will have to be transferred. ​ (Since some of these records contain duplicate volumes which need to be deleted and removed from their trays, we should not count these items as “valid.”) ​ If unsure about which record is best for adding new material, call the Depository staff.
  
-d)      __EAST Commitment__: ​ EAST Commitments belong to specific OCLC numbers. ​ If an EAST Commitment statement is present in the UM record of the item being transferred,​ it __must__ be added to the DP record, if OCLC number is the same.  If creating a new DP record, add entire 583 field. ​ If converting a UM record to DP, edit the 583 field to reflect Repository information. ​ Only subfields z and 5 need to be changed. ​ See {{ :​eastexample.docx |}}  This example can be copied and pasted.+d)      __EAST Commitment__: ​ EAST Commitments belong to specific OCLC numbers. ​ If an EAST Commitment statement is present in the UM record of the item being transferred,​ it __must__ be added to the DP record, if OCLC number is the same.  If creating a new DP record, add entire 583 field. ​ If converting a UM record to DP, edit the 583 field to reflect Repository information. ​ Only subfields z and 5 need to be changed. ​ See {{ :​eastexample.docx |}}  This example can be copied and pasted. ​ ​Report that the item was transferred to the Annex on the [[east_reallocations_spreadsheet|EAST Reallocations Spreadsheet]]
    
 **II. DEP50 HOL records:** **II. DEP50 HOL records:**
five_college_annex_processing_procedures.txt · Last modified: 2020/11/23 13:25 by mbanach
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