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five_college_annex_processing_procedures [2018/11/07 23:15] ldegozzaldi |
five_college_annex_processing_procedures [2018/11/07 23:25] ldegozzaldi |
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| - | POLICY for ADDING SERIALS/PERIODICALS to 5-COLLEGE ANNEX | + | **POLICY for ADDING SERIALS/PERIODICALS to 5-COLLEGE ANNEX** |
| Recommendations of Five Colleges Meeting, Wednesday, November 18, 2009 | Recommendations of Five Colleges Meeting, Wednesday, November 18, 2009 | ||
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| - | This is a policy update to the existing 5-College Depository Policy for adding Serials/Periodicals to the Five College Library Annex in Hatfield. The majority of this document is identical to the existing Five College Depository process but some changes have been made and are indicated in GREEN. | + | This is a policy update to the existing 5-College Depository Policy for adding Serials/Periodicals to the Five College Library Annex in Hatfield. |
| Contents | Contents | ||
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| 4. Use of double-slash to indicate that holdings include last issue published: Since double-slash is an artificial symbol with a meaning unclear to patrons, it should not be used. | 4. Use of double-slash to indicate that holdings include last issue published: Since double-slash is an artificial symbol with a meaning unclear to patrons, it should not be used. | ||
| - | 5. Gap’ method of indicating incomplete holdings: Gaps should be indicated with a comma followed by a space, in a single ‘866 41’ field. (Multiple 866’s make it difficult for Systems people to manipulate holdings data; these should be fixed as encountered. Entering a space after the comma prevents a long holdings statement from running off the edge of the screen. Examples: | + | 5. 'Gap' method of indicating incomplete holdings: Gaps should be indicated with a comma followed by a space, in a single ‘866 41’ field. (Multiple 866’s make it difficult for Systems people to manipulate holdings data; these should be fixed as encountered. Entering a space after the comma prevents a long holdings statement from running off the edge of the screen. Examples: |
| 866 41 |a v.16 (1998)-v.18 (2000), v.20 (2002)-v.24 (2006) | 866 41 |a v.16 (1998)-v.18 (2000), v.20 (2002)-v.24 (2006) | ||
| - | NOT: 866 41 |a v.16 (1998)-v.18 (2000), OR: | + | NOT: 866 41 |a v.16 (1998)-v.18 (2000), OR: |
| - | 866 41 |a v.20 (2002)-v.24 (2006) | + | 866 41 |a v.20 (2002)-v.24 (2006) |
| Preferred method: 866 41 |a v.1 (1991)-v.2:no.1 (1992), v.2:no.4 (1992)-v.2:no.5 (1992), v.3 (1993)-v.10 (2000) | Preferred method: 866 41 |a v.1 (1991)-v.2:no.1 (1992), v.2:no.4 (1992)-v.2:no.5 (1992), v.3 (1993)-v.10 (2000) | ||
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| Use of dashes (-) versus slashes (/) in the item record. Dashes are generally used in the item description field instead of slashes, in the interest of brevity and saving time while linking. However, libraries may use their discretion. Examples: | Use of dashes (-) versus slashes (/) in the item record. Dashes are generally used in the item description field instead of slashes, in the interest of brevity and saving time while linking. However, libraries may use their discretion. Examples: | ||
| - | v.4, no.1-3 (1968), versus v.4, no.1/2-3 (1968) | + | v.4, no.1-3 (1968), versus v.4, no.1/2-3 (1968) |
| - | 1970-89, versus 1970/1971-1988/1989. | + | 1970-89, versus 1970/1971-1988/1989. |
| Use of parentheses for ‘Year’ information: The use of parentheses is recommended, as it conforms to ANSI standards and is easier for patrons to read. However, if previous items lack parentheses around the year, it is OK to add new items with or without the year information in parentheses. Libraries will use their discretion. Example: v.9 (2000) or v.9 2000 | Use of parentheses for ‘Year’ information: The use of parentheses is recommended, as it conforms to ANSI standards and is easier for patrons to read. However, if previous items lack parentheses around the year, it is OK to add new items with or without the year information in parentheses. Libraries will use their discretion. Example: v.9 (2000) or v.9 2000 | ||
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| 5. Item Status will be assigned as follows: | 5. Item Status will be assigned as follows: | ||
| - | FCANN: 01 (monographs and circulating serials) | + | FCANN: 01 (monographs and circulating serials) |
| - | 02 (thesis) | + | 02 (thesis) |
| 11 (periodicals) | 11 (periodicals) | ||
| 13 (Affiliate Collections) | 13 (Affiliate Collections) | ||
