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--- fly_record_processing [2015/05/13 18:36]
+++ fly_record_processing [2019/01/07 17:20]
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+(Aleph Workflow--Information Resources Management)\\
+(Working Draft, rev. 5/14/10 by L. deGozzaldi from document written by Marcelle Lipke, 1/27/10)
+====== Fly Record Processing ======
+We are presently dealing with Fly records by deleting the Fly record to which the book in hand is linked, and re-linking the book to the proper bibliographic record in Aleph.  Fly records have most of the trappings of a regular record. All components of the record must be deleted, and in the following order: Item, HOL (if there is one), Admin, Bib.
+===== Deleting the Fly Item Record: =====
+  - Wand in the barcode via the **Item Bar** at the top left of the screen.
+  - Delete the item by first inserting text, i.e. a single letter, into the **Internal Note** field of the **3. General Information (2)** tab. This note must be filled and the record must be updated before continuing.
+  - Click **Delete** in the upper pane.
+  - **Delete Confirmation** box will appear with the question: “Are you sure you want to delete item?” Click Yes. The screen should now be empty.
+  - Push record into Cataloging by clicking the **Edit BIB Record** button at the top right of the screen. The Fly Bib will appear on the screen. In the **Navigation Tree** under **Edit Records** (on the top left of the screen), the FCL01 (bib. number) should be highlighted.
+===== Deleting the Fly HOL, Admin, and Bib Records: =====
+Start by recognizing the various components of the record in the **Record Manager Window** on the bottom left of the screen:
+  - FCL01 = Bib number.
+  - FCL60 = HOL number. (There usually isn’t one, in which case it should read: “No records available.”)
+  - UMA50 = Admin number.
+  - ITEMS = Item record. (It should read “No ITEMS available” because you just deleted the Item.)
+IF there is a HOL Record:
+  - It must be deleted after the Item and before the Admin and Bib.
+  - Find the HOL record in the **Record Manager** window and double click on it.
+  - On the toolbar click **Edit Text**. On the drop-down menu, select **Delete Record from Server**.  The Aleph Catalog box will appear with the question: “Delete record from server?” Click **Yes**.  //NOTE: This can be accomplished also by keying **Ctrl R + “Yes.”**//  The HOL should be gone.
+IF there is no HOL Record (this is normal):
+  - Find the Administrative Record (UMA50) in the **Record Manager** window. Double click on it.  The Admin Record will now fill the screen. In the **Navigation Tree** under **Edit Records** (on the top left of the screen), the UMA50 (Admin number) should be highlighted. If a gray screen appears, click **OK** box at upper right.
+  - On the toolbar, click **Edit Text**.  On the drop down menu, select **Delete Record from Server**. //NOTE: This can be accomplished also by keying **Ctrl R + “Yes.”**//
+  - The Bib record should now occupy the screen. (Confirm this by looking at the **Navigation Tree** under **Edit Records**.)
+  - The Fly record is now minus both HOL and Admin records. In the **Record Manager** window, UMA50 should read: "No record available."
+  - It's time to delete the Bib record--just as you have deleted the Administrative Record above. The screen should now be blank.  The Fly Record has been deleted.
+<file>
+OWN Field Problems:
+   * When you try to delete the Bib, OWN field problems might arise.
+   * If so, the following window will appear:
+     Remote service error
+     You are not authorized to edit this record based on existing “OWN” fields.
+   * Click OK.
+   * The Bib can be deleted only by a cataloger.
+   * Jot the Bib number down on a list: “OWN Field Problems” for a cataloger to delete later.
+</file>
+===== Linking =====
+The book is now ready to link as usual.
+===== Special Linking Instructions for Federal Gov. Docs. =====
+The Gov. Docs. department feels that a partial list of linked items is confusing to the patrons, and has requested that the linked items in such a list be suppressed from public view. If __all__ items of a particular title are linked, they do not need to be suppressed.
+The following instructions apply __only__ to Federal Gov. Docs. shelved in the Gov. Docs. dept. These documents will have Sublibrary and Collection codes of UMDUB UDGEN, and  SUDOCS numbers, for example, ED 1.102/2-2:ST 94x (searchable under **[B] Browse** in the **Navigation Tree**, under **Headings List:** Gov. Doc. Call Numbers).  They also apply __only__ to multiple-volume sets (such as serials) which are not all linked.
+When linking the book in hand to its proper Gov. Docs. bibliographic record:
+  - There should be one dummy item in the item list. Leave as is. Do not delete or alter to match the book in hand.
+  - After linking the item and filling in the proper codes, enter SU (for suppressed) in the Item Process Status field under **2. General Information (1)**.
+//[[lucyd@library.umass.edu|Primary contact: Lucy deGozzaldi]]//.
+//[[mlipke@library.umass.edu|Primary contact: Marcelle Lipke]]//