Differences

This shows you the differences between two versions of the page.

--- fly_record_processing [2010/05/14 20:56]
ldegozzaldi
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-====== Fly Record Processing ======
-We are presently dealing with Fly records by deleting the Fly record to which the book in hand is linked, and re-linking the book to the proper bibliographic record in Aleph.  Fly records have most of the trappings of a regular record. All components of the record must be deleted, and in the following order: Item, HOL (if there is one), Admin, Bib.
-===== Deleting the Fly Item Record: =====
-  - Wand in the barcode via the **Item Bar** at the top left of the screen.
-  - Delete the item by first inserting text, i.e. a single letter, into the **Internal Note** field of the 3. __General Information(2)__ tab. This note must be filled and the record must be updated before continuing.
-  - Click **Delete** in the upper pane.
-  - **Delete Confirmation** box will appear with the question: “Are you sure you want to delete item?” Click Yes. The screen should now be empty.
-  - Push record into Cataloging by clicking the **Edit BIB Record** button at the top right of the screen. The Fly Bib will appear on the screen. In the **Navigation Tree** under **Edit Records** (on the top left of the screen), the FCL01 (bib. number) should be highlighted.
-===== Deleting the Fly HOL, Admin, and Bib Records: =====
-Start by recognizing the various components of the record in the **Record Manager Window** on the bottom left of the screen:
-  - FCL01 = Bib number.
-  - FCL60 = HOL number. (There usually isn’t one, in which case it should read: “No records available.”)
-  - UMA50 = Admin number.
-  - ITEMS = Item record. (It should read “No ITEMS available” because you just deleted the Item.)
-IF there is a HOL Record:
-  - It must be deleted after the Item and before the Admin and Bib.
-  - Find the HOL record in the **Record Manager** window and double click on it.
-  - On the toolbar click **Edit Text**. On the drop-down menu, select **Delete Record from Server**.  The Aleph Catalog box will appear with the question: “Delete record from server?” Click **Yes**.  //NOTE: This can be accomplished also by keying **Ctrl R + “Yes.”**//  The HOL should be gone.
-IF there is no HOL Record (this is normal):
-  - Find the Administrative Record (UMA50) in the **Record Manager** window. Double click on it.  The Admin Record will now fill the screen. In the **Navigation Tree** under **Edit Records** (on the top left of the screen), the UMA50 (Admin number) should be highlighted. If a gray screen appears, click **OK** box at upper right.
-  - On the toolbar, click **Edit Text**.  On the drop down menu, select **Delete Record from Server**. //NOTE: This can be accomplished also by keying **Ctrl R + “Yes.”**//
-  - The Bib record should now occupy the screen. (Confirm this by looking at the **Navigation Tree** under **Edit Records**.)
-  - The Fly record is now minus both HOL and Admin records. In the **Record Manager** window, UMA50 should read: "No record available."
-  - It's time to delete the Bib record--just as you have deleted the Administrative Record above. The screen should now be blank.  The Fly Record has been deleted.
-<file>
-OWN Field Problems:
-   * When you try to delete the Bib, OWN field problems might arise.
-   * If so, the following window will appear:
-     Remote service error
-     You are not authorized to edit this record based on existing “OWN” fields.
-   * Click OK.
-   * The Bib can be deleted only by a cataloger.
-   * Jot the Bib number down on a list: “OWN Field Problems” for a cataloger to delete later.
-</file>
-==== Linking ====
-The book is now ready to link as usual.
-==== Linking Federal Government Documents: ====
-The Gov. Docs. department feels that seeing a partially-linked item list is confusing to the patrons, and has requested that the linked items in such a list be suppressed.  However, if **all** items of a particular title are linked, they do not need to be suppressed.
-The following instructions apply ONLY to Federal Gov. Docs. shelved in the Gov. Docs. Dept.  These documents will have Sublibrary and Collection codes of UMDUB UDGEN, and  SUDOCS numbers, for example, ED 1.102/2-2:ST 94x (searchable under **[B] Browse** in the **Navigation Tree**, under **Headings List:** Gov. Doc. Call Numbers**).  They also apply ONLY to multiple-volume sets which are NOT ALL LINKED (such as serials).
-When linking the book in hand to its proper Gov. Docs. bibliographic record:
-  - There should be one dummy item in the item list. Leave as is. Do not delete or alter to match the book in hand.
-  - After linking the item and filling in the proper codes, enter SU (for suppressed) in the Item Process Status field under __2. General Information(1)__.
-===== Transfer Instructions =====
-This method of dealing with Fly records involves transferring the Fly Item record to the proper bibliographic record in Aleph, editing the Fly item to conform to proper coding, and deleting the other components of the Fly record, in the following order: HOL (if there is one), Admin, Bib. Transferring the item saves loan information. At present, we are not following this method.