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fly_record_processing [2010/05/14 21:02]
ldegozzaldi
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-====== Fly Record Processing ====== 
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-We are presently dealing with Fly records by deleting the Fly record to which the book in hand is linked, and re-linking the book to the proper bibliographic record in Aleph. ​ Fly records have most of the trappings of a regular record. All components of the record must be deleted, and in the following order: Item, HOL (if there is one), Admin, Bib. 
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-===== Deleting the Fly Item Record: ===== 
-  - Wand in the barcode via the **Item Bar** at the top left of the screen. 
-  - Delete the item by first inserting text, i.e. a single letter, into the **Internal Note** field of the 3. __General Information(2)__ tab. This note must be filled and the record must be updated before continuing. ​ 
-  - Click **Delete** in the upper pane. 
-  - **Delete Confirmation** box will appear with the question: “Are you sure you want to delete item?” Click Yes. The screen should now be empty. 
-  - Push record into Cataloging by clicking the **Edit BIB Record** button at the top right of the screen. The Fly Bib will appear on the screen. In the **Navigation Tree** under **Edit Records** (on the top left of the screen), the FCL01 (bib. number) should be highlighted. ​ 
-===== Deleting the Fly HOL, Admin, and Bib Records: ===== 
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-Start by recognizing the various components of the record in the **Record Manager Window** on the bottom left of the screen: 
-  - FCL01 = Bib number. 
-  - FCL60 = HOL number. (There usually isn’t one, in which case it should read: “No records available.”)  ​ 
-  - UMA50 = Admin number. 
-  - ITEMS = Item record. (It should read “No ITEMS available” because you just deleted the Item.) 
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-IF there is a HOL Record: 
-  - It must be deleted after the Item and before the Admin and Bib. 
-  - Find the HOL record in the **Record Manager** window and double click on it.  
-  - On the toolbar click **Edit Text**. On the drop-down menu, select **Delete Record from Server**. ​ The Aleph Catalog box will appear with the question: “Delete record from server?” Click **Yes**. ​ //NOTE: This can be accomplished also by keying **Ctrl R + “Yes.”**// ​ The HOL should be gone. 
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-IF there is no HOL Record (this is normal): 
-  - Find the Administrative Record (UMA50) in the **Record Manager** window. Double click on it.  The Admin Record will now fill the screen. In the **Navigation Tree** under **Edit Records** (on the top left of the screen), the UMA50 (Admin number) should be highlighted. If a gray screen appears, click **OK** box at upper right. 
-  - On the toolbar, click **Edit Text**. ​ On the drop down menu, select **Delete Record from Server**. //NOTE: This can be accomplished also by keying **Ctrl R + “Yes.”**//  ​ 
-  - The Bib record should now occupy the screen. (Confirm this by looking at the **Navigation Tree** under **Edit Records**.) 
-  - The Fly record is now minus both HOL and Admin records. In the **Record Manager** window, UMA50 should read: "No record available."​ 
-  - It's time to delete the Bib record--just as you have deleted the Administrative Record above. The screen should now be blank. ​ The Fly Record has been deleted. 
-<​file>​ 
-OWN Field Problems: 
-   * When you try to delete the Bib, OWN field problems might arise. 
-   * If so, the following window will appear: 
-     ​Remote service error 
-     You are not authorized to edit this record based on existing “OWN” fields. 
-   * Click OK. 
-   * The Bib can be deleted only by a cataloger. 
-   * Jot the Bib number down on a list: “OWN Field Problems” for a cataloger to delete later.  ​ 
-</​file>​ 
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-===== Linking ===== 
- 
-The book is now ready to link as usual. 
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-===== Special Linking Instructions for Federal Gov. Docs. ===== 
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-The Gov. Docs. department feels that a partial list of linked items is confusing to the patrons, and has requested that the linked items in such a list be suppressed from public view. If **all** items of a particular title are linked, they do not need to be suppressed. 
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-The following instructions apply only to **Federal** Gov. Docs. shelved in the Gov. Docs. dept. These documents will have Sublibrary and Collection codes of UMDUB UDGEN, and  SUDOCS numbers, for example, ED 1.102/​2-2:​ST 94x (searchable under **[B] Browse** in the **Navigation Tree**, under **Headings List:** Gov. Doc. Call Numbers**). ​ They also apply only to multiple-volume sets (such as serials) which are **not all linked**. 
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-When linking the book in hand to its proper Gov. Docs. bibliographic record: 
-  - There should be one dummy item in the item list. Leave as is. Do not delete or alter to match the book in hand. 
-  - After linking the item and filling in the proper codes, enter SU (for suppressed) in the Item Process Status field under __2. General Information(1)__. 
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fly_record_processing.1273870944.txt.gz · Last modified: 2019/01/07 17:20 (external edit)
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