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- | (Aleph Workflow--Information Resources Management)\\ | ||
- | (Working Draft, rev. 5/14/10 by L. deGozzaldi from document written by Marcelle Lipke, 1/27/10) | ||
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- | ====== Fly Record Processing ====== | ||
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- | We are presently dealing with Fly records by deleting the Fly record to which the book in hand is linked, and re-linking the book to the proper bibliographic record in Aleph. Fly records have most of the trappings of a regular record. All components of the record must be deleted, and in the following order: Item, HOL (if there is one), Admin, Bib. | ||
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- | ===== Deleting the Fly Item Record: ===== | ||
- | - Wand in the barcode via the **Item Bar** at the top left of the screen. | ||
- | - Delete the item by first inserting text, i.e. a single letter, into the **Internal Note** field of the **3. General Information (2)** tab. This note must be filled and the record must be updated before continuing. | ||
- | - Click **Delete** in the upper pane. | ||
- | - **Delete Confirmation** box will appear with the question: “Are you sure you want to delete item?” Click Yes. The screen should now be empty. | ||
- | - Push record into Cataloging by clicking the **Edit BIB Record** button at the top right of the screen. The Fly Bib will appear on the screen. In the **Navigation Tree** under **Edit Records** (on the top left of the screen), the FCL01 (bib. number) should be highlighted. | ||
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- | ===== Deleting the Fly HOL, Admin, and Bib Records: ===== | ||
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- | Start by recognizing the various components of the record in the **Record Manager Window** on the bottom left of the screen: | ||
- | - FCL01 = Bib number. | ||
- | - FCL60 = HOL number. (There usually isn’t one, in which case it should read: “No records available.”) | ||
- | - UMA50 = Admin number. | ||
- | - ITEMS = Item record. (It should read “No ITEMS available” because you just deleted the Item.) | ||
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- | IF there is a HOL Record: | ||
- | - It must be deleted after the Item and before the Admin and Bib. | ||
- | - Find the HOL record in the **Record Manager** window and double click on it. | ||
- | - On the toolbar click **Edit Text**. On the drop-down menu, select **Delete Record from Server**. The Aleph Catalog box will appear with the question: “Delete record from server?” Click **Yes**. //NOTE: This can be accomplished also by keying **Ctrl R + “Yes.”**// The HOL should be gone. | ||
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- | IF there is no HOL Record (this is normal): | ||
- | - Find the Administrative Record (UMA50) in the **Record Manager** window. Double click on it. The Admin Record will now fill the screen. In the **Navigation Tree** under **Edit Records** (on the top left of the screen), the UMA50 (Admin number) should be highlighted. If a gray screen appears, click **OK** box at upper right. | ||
- | - On the toolbar, click **Edit Text**. On the drop down menu, select **Delete Record from Server**. //NOTE: This can be accomplished also by keying **Ctrl R + “Yes.”**// | ||
- | - The Bib record should now occupy the screen. (Confirm this by looking at the **Navigation Tree** under **Edit Records**.) | ||
- | - The Fly record is now minus both HOL and Admin records. In the **Record Manager** window, UMA50 should read: "No record available." | ||
- | - It's time to delete the Bib record--just as you have deleted the Administrative Record above. The screen should now be blank. The Fly Record has been deleted. | ||
- | <file> | ||
- | OWN Field Problems: | ||
- | * When you try to delete the Bib, OWN field problems might arise. | ||
- | * If so, the following window will appear: | ||
- | Remote service error | ||
- | You are not authorized to edit this record based on existing “OWN” fields. | ||
- | * Click OK. | ||
- | * The Bib can be deleted only by a cataloger. | ||
- | * Jot the Bib number down on a list: “OWN Field Problems” for a cataloger to delete later. | ||
- | </file> | ||
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- | ===== Linking ===== | ||
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- | The book is now ready to link as usual. | ||
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- | ===== Special Linking Instructions for Federal Gov. Docs. ===== | ||
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- | The Gov. Docs. department feels that a partial list of linked items is confusing to the patrons, and has requested that the linked items in such a list be suppressed from public view. If __all__ items of a particular title are linked, they do not need to be suppressed. | ||
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- | The following instructions apply __only__ to Federal Gov. Docs. shelved in the Gov. Docs. dept. These documents will have Sublibrary and Collection codes of UMDUB UDGEN, and SUDOCS numbers, for example, ED 1.102/2-2:ST 94x (searchable under **[B] Browse** in the **Navigation Tree**, under **Headings List:** Gov. Doc. Call Numbers). They also apply __only__ to multiple-volume sets (such as serials) which are not all linked. | ||
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- | When linking the book in hand to its proper Gov. Docs. bibliographic record: | ||
- | - There should be one dummy item in the item list. Leave as is. Do not delete or alter to match the book in hand. | ||
- | - After linking the item and filling in the proper codes, enter SU (for suppressed) in the Item Process Status field under **2. General Information (1)**. | ||
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- | //[[lucyd@library.umass.edu|Primary contact: Lucy deGozzaldi]]//. | ||
- | //[[mlipke@library.umass.edu|Primary contact: Marcelle Lipke]]// | ||
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