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gifts:procedures_for_unsolicited_unplanned_gifts [2016/10/28 13:40] kdion |
gifts:procedures_for_unsolicited_unplanned_gifts [2017/08/02 14:58] skrash |
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- | **====== Procedures for Unsolicited and Unplanned Gifts ======** | + | ======Procedures for Unsolicited and Unplanned Gifts====== |
- | + | ||
- | ---- | + | |
- | ---- | + | |
**__Receiving gifts__** | **__Receiving gifts__** | ||
+ | We generally do not accept damaged materials as gifts. | ||
- | When a monographic gift item is first unpacked, keep any inserts/letters about the gift with the item and insert a Gift Routing Slip (see Susan Pease to obtain). Either give the item to Susan, or follow this procedure | + | When a monographic gift item is first unpacked, keep any inserts/letters about the gift with the item and insert a Gift Routing Slip (see Susan Pease to obtain). Either give the item to Susan, or follow this procedure: |
* Write the date on the routing slip, next to "Date rec'd." | * Write the date on the routing slip, next to "Date rec'd." | ||
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- | ---- | ||
**__Cataloging gifts__** | **__Cataloging gifts__** | ||
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If we do not hold a particular title in Aleph, search in OCLC. | If we do not hold a particular title in Aleph, search in OCLC. | ||
- | * If DLC/DLC or full cataloging copy is found, update our holdings in OCLC (F8 or Action -> Update Holdings) then Export the record to Aleph. Catalog to Main Stacks or SEL as appropriate and add item record/holdings record as usual. Item Process Status should be PC and Statistics should be 02. | + | * If DLC/DLC or good contributed copy is found, Export the record to Aleph. Add the appropriate 9xx field(s) (initials/date, OCLC, AUTHORITY) and update the bib record. Catalog to Main Stacks or SEL as appropriate and add item record/holdings record as usual. Item Process Status should be PC and Statistics should be 02. If the book had a notation about the donor, leave slip in book. If it is destined for SEL, place slip in book. |
+ | |||
+ | * If less-than-full cataloging copy is found (usually ELvl K, M, 3), update our holdings in OCLC then Export the record to Aleph. Create an item record with a barcode in General Information 1. In General Information 2, set Statistics 02 and add the Internal Note: on Pending Gifts shelf in IRM. Make a printout of the bib record in Aleph, place inside book, and place the book on the Pending Gifts shelf behind Susan Pease. | ||
+ | |||
+ | * If no cataloging copy is found in OCLC, return the books to the "Accepted Gifts" shelf. Make sure there is an "OCLC 0[slash]" and the date searched on a post-it on the front. | ||
- | * If less-than-full cataloging copy is found (ELvl K, M, 3), update our holdings in OCLC then Export the record to Aleph. Create an item record with a barcode in General Information 1. In General Information 2, add the Internal Note: on Pending Gift Cats shelf in IRM. Place the volume on said shelf, which is behind Susan Pease. | ||
If we do hold a particular title in Aleph: | If we do hold a particular title in Aleph: | ||
- | * If the record is for a withdrawn copy, remove the SUPPRESSED field from the bib record and the Holdings record. Add a 910 field with your initials and date plus REINSTATED. Add the book in hand as an added copy. Process as usual. | + | * If the record is for a withdrawn copy, remove the SUPPRESSED field from the bib record and the Holdings record. Add a 910 field with your initials and date plus REINSTATED. Add the book in hand as an added copy. Process as usual. |
- | * If the record is for an item which gets a lot of use, add the book in hand. If the item does not get a lot of use, place the book on the Better World shelf. | + | * If the record is for an item which gets a lot of use, add the book in hand. If the item does not get a lot of use, place the book on the Better World shelf. |
- | * If we have an electronic version of the book in hand, add the print copy to our collection with its own bib record. | + | * If we have an electronic version of the book in hand, add the print copy to our collection with its own bib record. |
- | Ser Anals, Contin Anals, Cat Seps, Contin Cat Seps: | + | __Ser Anals, Contin Anals, Cat Seps, Contin Cat Seps:__ |
If we do not hold a series title, search on OCLC. If a record is found for the series title and/or individual title for the book in hand, make a printout(s) to insert into the book and set it aside on the specified shelf in the Gifts Backlog for further work. | If we do not hold a series title, search on OCLC. If a record is found for the series title and/or individual title for the book in hand, make a printout(s) to insert into the book and set it aside on the specified shelf in the Gifts Backlog for further work. | ||
+ | **__DVDs__** | ||
- | **Questionable additions** | + | Catalog as usual or notify Linda Merritt of these. |
+ | |||
+ | **__Music__** | ||
+ | |||
+ | Sometimes we get tapes or similar musical works. Inform Peter Shea. | ||
+ | |||
+ | **__Questionable additions__** | ||
Not all gifts have been Selected and not all are worth the time to do original cataloging or are not good additions to our collection. Examples are a Finnish language version of a popular 21st century English language novel or a publisher's proof edition of a fully published work. Put these on the specified shelf in the Gifts Backlog for further consideration. | Not all gifts have been Selected and not all are worth the time to do original cataloging or are not good additions to our collection. Examples are a Finnish language version of a popular 21st century English language novel or a publisher's proof edition of a fully published work. Put these on the specified shelf in the Gifts Backlog for further consideration. | ||
+ | **__Gifts in poor condition__** | ||
+ | |||
+ | Some volumes come to us in delicate or poor condition. We do not accept damaged materials as gifts as we cannot afford to remediate or bind damaged gifts. | ||
+ | |||
+ | --- //[[sep@library.umass.edu|Primary contact: Susan Pease]], [[kdion@library.umass.edu|Kay Dion]]// | ||