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gifts:procedures_for_unsolicited_unplanned_gifts [2016/10/28 16:44] kdion Added paragragh for non-record works |
gifts:procedures_for_unsolicited_unplanned_gifts [2016/11/03 15:47] kdion tweaked instructions a bit |
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| If we do not hold a particular title in Aleph, search in OCLC. | If we do not hold a particular title in Aleph, search in OCLC. | ||
| - | * If DLC/DLC or full cataloging copy is found, update our holdings in OCLC (F8 or Action -> Update Holdings) then Export the record to Aleph. Add the appropriate 9xx field(s) and update bib record. Catalog to Main Stacks or SEL as appropriate and add item record/holdings record as usual. Item Process Status should be PC and Statistics should be 02. If the book had a notation about the donor, leave slip in book. If it is destined for SEL, place slip in book. | + | * If DLC/DLC or good contributed copy is found, Export the record to Aleph. Add the appropriate 9xx field(s) (initials/date, OCLC, AUTHORITY) and update the bib record. Catalog to Main Stacks or SEL as appropriate and add item record/holdings record as usual. Item Process Status should be PC and Statistics should be 02. If the book had a notation about the donor, leave slip in book. If it is destined for SEL, place slip in book. |
| - | * If less-than-full cataloging copy is found (ELvl K, M, 3), update our holdings in OCLC then Export the record to Aleph. Create an item record with a barcode in General Information 1. In General Information 2, set Statistics 02 and add the Internal Note: on Pending Gifts shelf in IRM. Make a printout of the bib record in Aleph, place inside book, and place the book on the Pending shelf. | + | * If less-than-full cataloging copy is found (usually ELvl K, M, 3), update our holdings in OCLC then Export the record to Aleph. Create an item record with a barcode in General Information 1. In General Information 2, set Statistics 02 and add the Internal Note: on Pending Gifts shelf in IRM. Make a printout of the bib record in Aleph, place inside book, and place the book on the Pending Gifts shelf behind Susan Pease. |
| * If no cataloging copy is found in OCLC, return the books to the "Accepted Gifts" shelf. Make sure there is an "OCLC 0[slash]" and the date searched on a post-it on the front. | * If no cataloging copy is found in OCLC, return the books to the "Accepted Gifts" shelf. Make sure there is an "OCLC 0[slash]" and the date searched on a post-it on the front. | ||
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| **__DVDs__** | **__DVDs__** | ||
| - | Notify Linda Merritt of these. | + | Catalog as usual or notify Linda Merritt of these. |
| **__Music__** | **__Music__** | ||
| - | Sometimes we get tapes or similar musical works. Consult with Peter Shea. | + | Sometimes we get tapes or similar musical works. Inform Peter Shea. |
| **__Questionable additions__** | **__Questionable additions__** | ||
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| - | --- //[[kdion@library.umass.edu|Primary contact: Kay Dion]]// | + | --- //[[sep@library.umass.edu|Primary contact: Susan Pease]], [[kdion@library.umass.edu|Kay Dion]]// |
