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gifts:procedures_for_unsolicited_unplanned_gifts [2016/10/28 12:44]
kdion Added paragragh for non-record works
gifts:procedures_for_unsolicited_unplanned_gifts [2019/01/07 12:20] (current)
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 **__Receiving gifts__** **__Receiving gifts__**
 +
 +We generally do not accept damaged materials as gifts.
  
 When a monographic gift item is first unpacked, keep any inserts/​letters about the gift with the item and insert a Gift Routing Slip (see Susan Pease to obtain). Either give the item to Susan, or follow this procedure: When a monographic gift item is first unpacked, keep any inserts/​letters about the gift with the item and insert a Gift Routing Slip (see Susan Pease to obtain). Either give the item to Susan, or follow this procedure:
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 If we do not hold a particular title in Aleph, search in OCLC.  If we do not hold a particular title in Aleph, search in OCLC. 
  
-  * If DLC/DLC or full cataloging ​copy is found, ​update our holdings in OCLC (F8 or Action -> Update Holdings) then Export the record to Aleph. Add the appropriate 9xx field(s) and update bib record. Catalog to Main Stacks or SEL as appropriate and add item record/​holdings record as usual. Item Process Status should be PC and Statistics should be 02.  If the book had a notation about the donor, leave slip in book. If it is destined for SEL, place slip in book. +  * If DLC/DLC or good contributed ​copy is found, Export the record to Aleph. Add the appropriate 9xx field(s) (initials/​date,​ OCLC, AUTHORITY) and update ​the bib record. Catalog to Main Stacks or SEL as appropriate and add item record/​holdings record as usual. Item Process Status should be PC and Statistics should be 02.  If the book had a notation about the donor, leave slip in book. If it is destined for SEL, place slip in book. 
  
-  * If less-than-full cataloging copy is found (ELvl K, M, 3), update our holdings in OCLC then Export the record to Aleph. Create an item record with a barcode in General Information 1. In General Information 2, set Statistics 02 and add the Internal Note: on Pending Gifts shelf in IRM.  Make a printout of the bib record in Aleph, place inside book, and place the book on the Pending shelf.+  * If less-than-full cataloging copy is found (usually ​ELvl K, M, 3), update our holdings in OCLC then Export the record to Aleph. Create an item record with a barcode in General Information 1. In General Information 2, set Statistics 02 and add the Internal Note: on Pending Gifts shelf in IRM.  Make a printout of the bib record in Aleph, place inside book, and place the book on the Pending ​Gifts shelf behind Susan Pease.
    
   * If no cataloging copy is found in OCLC, return the books to the "​Accepted Gifts" shelf. Make sure there is an "OCLC 0[slash]"​ and the date searched on a post-it on the front. ​   * If no cataloging copy is found in OCLC, return the books to the "​Accepted Gifts" shelf. Make sure there is an "OCLC 0[slash]"​ and the date searched on a post-it on the front. ​
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 **__DVDs__** **__DVDs__**
  
-Notify ​Linda Merritt of these.+Catalog as usual or notify ​Linda Merritt of these.
  
 **__Music__** **__Music__**
  
-Sometimes we get tapes or similar musical works. ​Consult with Peter Shea.+Sometimes we get tapes or similar musical works. ​Inform ​Peter Shea.
  
 **__Questionable additions__** ​ **__Questionable additions__** ​
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 **__Gifts in poor condition__** **__Gifts in poor condition__**
  
-Some volumes come to us in delicate or poor condition. ​If it has been chosen to be kept by a Selector, consult with Lorraine James on the proper way to preserve it for the stacks before cataloging. ​  If the book has not been specifically marked for our collection and is in a poor condition, set aside for further condition on the Questionable Additions shelf as above+Some volumes come to us in delicate or poor condition. ​We do not accept damaged materials ​as gifts as we cannot afford to remediate or bind damaged gifts.
  
  
  
---- //[[kdion@library.umass.edu|Primary contact: Kay Dion]]//+--- //[[sep@library.umass.edu|Primary contact: ​Susan Pease]], [[kdion@library.umass.edu|Kay Dion]]//
  
  
gifts/procedures_for_unsolicited_unplanned_gifts.1477673070.txt.gz · Last modified: 2019/01/07 12:20 (external edit)
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