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--- glossary [2015/01/19 16:33]
mbanach [Copy Cataloging]
+++ glossary [2019/05/03 13:03] (current)
jmulvaney [MARCit]
@@ Line 139: / Line 139: @@
 Intended to be published in a specific number of volumes, like an ordinary continuation.  However, each volume focuses on a specific topic and has individual author/title entry in the OPAC.  The volumes are assigned their own call numbers.
+===== CORAL =====
+CORAL is an acronym meaning Centralized Online Resource Acquisitions and Licensing. The title doesn't mean much, but CORAL is our electronic resource management (ERM) system. ERM systems are usually third party applications used to supplement the ILS (Aleph) since most were not designed to handle electronic resources or rights management. CORAL is where we track access, pricing, and licensing data about eResources.
 ===== Corporate body =====
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 Incorporating an existing bibliographic record that was created by another cataloging agency into the local catalog from the OCLC database and either accepting as is or editing the record.  Existing catalog records sometimes need modification in order to be incorporated into the local catalog. Depending on the extent of modification and checking required to bring the record to an acceptable level of quality, the cataloging may be considered complex copy cataloging or simple copy cataloging.
-Complex copy cataloging is cataloging that requires that requires editing of existing records in the OCLC database to bring forms of headings in line with authority records, to change series statements to agree with the authority file, to add LC call numbers, to add subject headings, and to correct errors that affect access.  Complex copy cataloging may involve upgrading minimal level records (bibliographic records with a minimal description and access points, often with no subject headings or call number) to a full level records with complete description, subject analysis, and classification.  Cataloging that involves addition of a call number and/or addition or correction of subject headings is usually performed by professional catalogers but may sometimes be performed by Grade 16 paraprofessional cataloging assistants.  Complex copy cataloging also involves a thorough review of each field in a catalog record to make sure that is is complete and accurate.
+Complex copy cataloging generally involves a thorough review of each field in a catalog record to make sure that is is complete and accurate. It often requires editing of existing records in the OCLC database to bring forms of headings in line with authority records, to change series statements to agree with the authority file, to add LC call numbers, to add subject headings, or to correct other errors that affect access.  Complex copy cataloging may involve upgrading minimal level records (bibliographic records with a minimal description and access points, often with no subject headings or call number) to a full level records with complete description, subject analysis, and classification.  Cataloging that involves the addition of a call number and/or addition or correction of subject headings is usually performed by professional catalogers but may sometimes be performed by Grade 16 paraprofessional cataloging assistants.
-Simple copy cataloging involves reviewing a smaller subset of fields in an existing catalog record and making minimal adjustments to the record such as fixing typos or adding page numbers and other physical descriptive elements and perhaps adding notes such as the 504 note which indicates the presence of a bibliography and/or index in a book.  Simple copy cataloging includes Fastcat cataloging which is a streamlined procedure for reviewing existing catalog records - used mainly for print monographs. Records are checked to make sure that the book and record match in terms of title, author, publishing information, and number of pages and to make sure the record has a call number, subject headings, and an author in either a 1xx or 7xx field.
+Simple copy cataloging involves reviewing a smaller subset of fields in an existing catalog record and making minimal adjustments to the record such as fixing typos or adding page numbers and other physical descriptive elements.  It may also involve adding certain notes to a record - such as the 504 note which indicates the presence of a bibliography and/or index in a book.  Simple copy cataloging includes Fastcat cataloging which is a streamlined procedure for reviewing existing catalog records - used mainly for print monographs. Records are checked to make sure that the book and record match in terms of title, author, publishing information, and number of pages and to make sure the record has a call number, subject headings, and an author in either a 1xx or 7xx field.
+For the purpose of recording cataloging statistics all types of copy cataloging, including Fastcat, are simply recorded under the general category of copy cataloging.
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 ===== Cutter numbers =====
+===== DATABASE MAINTENANCE:  =====
+Non-cataloging-related work done on a record.  Examples:  For monos—transfers, correction of HOLs or item lists.  For serials—addition or correction of prediction patterns, X-links, cancellations, transfers, correction of HOLs or item lists. (manually record these on statistics paper sheet)
 ===== Dublin Core =====
 Managed by the [[http://dublincore.org/|Dublin Core Metadata Initiative]], this is a metadata standard of simple and generic resource description properties. The original 15 elements of core metadata include contributor, creator, coverage, format, language, title, type, etc. The DCMI has recommendations for interoperability, semantics, user guidelines, model-related specifications and syntax guidelines.
+===== EDS/Discovery Layer =====
+EBSCO Discovery Search/Service (EDS) is the libraries Discovery layer. Discovery layers are the library-worlds solution to Google-esque search habits. It allows users to perform a federated search, or a search in one location that spans multiple sources. This means that a user can search for the word "cat" across many of our physical and digital databases of resources at once, instead of performing the search multiple times in multiple locations and interfaces. EDS does not however search everything that the library owns or buys, so it is supplemented by other knowledge bases or catalogs like the Five College Catalog, EDS, the Database A-Z page, Credo, etc.
 ===== EZProxy =====
+EZProxy is software used to authenticate a user as a member of a community with legitimate access to web content. UMass Amherst and the Five Colleges use EZProxy software hosted on servers at UMass.
@@ Line 170: / Line 185: @@
 ===== FRBR (Functional requirements for bibliographic records) =====
+===== Full-Level Record =====
+A bibliographic record with complete description, subject analysis, and classification
 ===== Gobi =====
+===== HLM =====
+HLM (possibly Holdings and Link Management or just Holdings Management) is a system that lives in the EBSCOAdmin and powers our eJournal placard. It takes information that we give it (our eJournal holdings) and facilitates direct title matching. So when a user searches a journal title that HLM recognizes (Journal of Fish Biology) it will display the exact match eJournal placard at the top of the results and allow users to search directly within the full text of that particular publication or be launched to the platform that holds that publication.
 ===== Holdings record =====
-Holdings records provide copy-specific information on a library resource (call number, shelf location, volumes held, and so forth).
+Holdings records provide copy-specific information on a library resource (call number, shelf location, volumes held, URL, and so forth).
@@ Line 191: / Line 214: @@
 ===== MARC - Machine readable cataloging =====
+MARC is an encoding language for bibliographic records created in the 1960s to replace paper card catalogs. The many fields are encoded so that they can be converted from data files to readable text, meaning both computers and people can read the information contained within.
 ===== MARCit =====
+MARCit is a service provided by ExLibris through SFX where they supply eJournal bib records based on our holdings. We no longer subscribe to this service.
 ===== Memberships/blanket orders =====
 Several of these are payment records only, with an indication on the checkin record of what is received on the membership or blanket order.  If it is a blanket order, we usually enter the monographs received under title and send them through as "cat seps".
+===== Minimal Level Record =====
+A bibliographic record with a minimal description and access points, often with no subject headings
 ===== NERL =====
 Northeast Research Libraries consortium
+===== Original Cataloging =====
+Cataloging titles for which no bibliographic records exist, or for which the only records that exist are for related versions/editions of the work in hand and require that a new record be created from scratch and added to the OCLC database for other libraries to use.
 ===== Periodical =====
-A serial publication, published more than once per year, articles by several authors.  To be published, as with serials below, until it ceases, etc. (includes newspapers).
+A publication containing articles by several authors, generally published weekly, monthly, twice a year, quarterly, etc. (includes newspapers)  Does not include resources published annually (one time per year).
 ===== Promptcat =====
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 In the case of firm orders placed in GOBI for YBP orders, the Library receives brief bibliographic records from YBP and we load with item/order/hol records attached to indicate the status of on-order.  The PromptCat record overlays this record.  In the process, the initial item record is deleted and replaced with the final item record.
-===== Ser Anal = Analyzed Serials =====
+===== RDA - Resource Description and Access =====
-Intended to be published into the future; assigned one call number, but usually each volume deals with one topic and warrants an author/title entry in the OPAC.   All volumes sit together on shelf.
+===== Receiving =====
-===== Periodical =====
+Processing of a piece that has been shipped to the libraries by a publisher or vendor. Includes making sure the correct piece was supplied, all parts were sent, and order record is updated with date received, number of pieces, where the piece was sent for next processing steps. Receiving also involves "Fastcat."
-A serial publication, published more than once per year, articles by several authors.  To be published, as with serials below, until it ceases, etc. (includes newspapers).
+===== RECAT:  =====
+Cataloging-related changes done on a record for material already owned by UM.  This will include overlaying a record in Aleph with a record from Connexion with the SAME OCLC number (already owned).
-===== RDA - Resource Description and Access =====
+===== RECON:  =====
+Any work with requires pulling a new record from Connexion or creating an original record for material already owned by UM.
+-	Mismatches: A record will already exist in Aleph, but it does not match the item.  Either it will be overlaid with a matching record from Connexion with a DIFFERENT OCLC number, or (if none exist) replaced by an original record created by the Cataloger.
+-	No hits:  No record will exist in Aleph.  Either a matching record needs to be downloaded from Connexion, or (if none exist), an original record created by the Cataloger.
+===== Re-instatement =====
+Whenever a Withdrawn item is found IRM will re-instates the item by un-suppressing records; re-storing holdings on OCLC; deleting notes relating to the withdrawal (except notes relating to patrons or payments that may be needed by Circulation); and recording the re-instatement in the statistics of the collection.
 ===== Serial - Ser ADD =====
-Intended to be published indefinitely into the future until it ceases publication, is merged with another title, or title changes.
+Intended to be published indefinitely into the future until it ceases publication, is merged with another title, or title changes. Generally published on an annual basis.  Can be checked out for two weeks item status 11.
+===== Ser Anal = Analyzed Serials =====
+Intended to be published into the future; assigned one call number, but usually each volume deals with one topic and warrants an author/title entry in the OPAC.   All volumes sit together on shelf.
 ===== SFX =====
+SFX is an ExLibris product (a ProQuest company) which is our link resolver. It allows full text access to our eJournal content, and plugs into EDS and other databases so that when searching users can call out to SFX and check for all the places full text access for titles exists. SFX is an Open URL Link Resolver (the original one actually) which ingests metadata from a source (wherever a patron happens to be searching) puts the metadata against an SFX object (a journal title, article, etc.) and provides a list of targets (everywhere where we have told the knowledgebase that we have access to that object) that link to an external platform with full text content to the article.
 ===== Shelf ready =====