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gov_docs_transfer_project_instructions [2012/01/17 19:51] mbanach |
gov_docs_transfer_project_instructions [2012/02/28 19:43] mbanach |
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| ====== Gov Docs Transfer Project Cataloging Instructions ====== | ====== Gov Docs Transfer Project Cataloging Instructions ====== | ||
| - | The goal of this project is transfer the print copy to Du Bois stacks, check if there is an electronic version and if so create a separate record for the electronic version. | + | The goal of this project is transfer the print copy to Du Bois stacks and to check if there is an electronic version. |
| ===== Print version: ===== | ===== Print version: ===== | ||
| Line 36: | Line 36: | ||
| ===== Electronic version: ===== | ===== Electronic version: ===== | ||
| - | Check to see if print record has a 776 for online version – If yes, copy OCLC number to look up record in Connexion | + | **For federal gov docs:** |
| - | If not, search Connexion by title and limit material type to web access | + | Check to see if print record has a 776 for online version or a URL pointing to an online version. If so, either print the record out and save it in a file folder or save the record in a save folder on Connexion just in case we need to go back to these. |
| - | Check record according to FastCat principles | + | **For state gov docs:** |
| - | Also make sure to check: | ||
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| - | That form in the fixed fields is coded with either an ‘o’ or an ‘s’ | ||
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| - | There is a 245 $h [electronic resource] | ||
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| - | Export record to Aleph | ||
| - | |||
| - | Bring up record in Aleph | ||
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| - | Delete all 856 fields from the bib | ||
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| - | Add 910, 930 | ||
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| - | Add item and holdings records: | ||
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| - | First add item record | ||
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| - | No barcode (obviously) | ||
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| - | Sublibrary: UMDUB | ||
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| - | Collection: UWWW | ||
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| - | Material type: Choose ebook, ejournal, online database, or website whichever seems to fit the best – most of these will probably be ebooks or ejournals | ||
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| - | Item status: 04 Internet | ||
| - | |||
| - | Then add holdings record: | ||
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| - | Delete subfields with call number | ||
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| - | Cut and paste URL from holdings record attached to bib for print version | ||
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| - | If there’s no subfield z in the 856 with a suitable phrase, create a new subfield z, then add this text: Connect to this title | ||
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| - | Go back and delete existing item and holdings records for electronic version from print record | ||
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| - | *If there is no electronic item and holdings record attached to the print bib, check to see if URLs are available in either the print or electronic record from OCLC and cut and paste from there instead. Make sure the URL works before using it in a record. | ||
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| - | Delete call number from 852 field and erase the 0 | ||
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| - | Make sure cursor is set at the very end of the 852 field | ||
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| - | Press the F6 button to create a new field after the 852 field | ||
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| - | Type 856 41 u – Paste URL | ||
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| - | Press the F7 button to create a subfield z – Connect to this title | ||
