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gov_docs_transfer_project_instructions [2012/01/04 11:14]
mbanach created
gov_docs_transfer_project_instructions [2021/03/02 15:37] (current)
mbanach [Electronic version:]
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 ====== Gov Docs Transfer Project Cataloging Instructions ====== ====== Gov Docs Transfer Project Cataloging Instructions ======
  
-The goal of this project is transfer the print copy to Du Bois stackscheck if there is an electronic  ​version and if so create a separate record for the electronic ​version.+The goal of this project is transfer the print copy to Du Bois stacks ​and to check if there is an electronic ​ version.
  
 ===== Print version: ===== ===== Print version: =====
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 Delete any URLs in print record Delete any URLs in print record
  
-Add 930 OCLC to record+Make sure OCLC holdings are set on record ​in Connexion
  
 Add item process status PC and place on the re-label shelf. ​ (If item is flimsy - i. e. won’t stand up on its own - or falling apart give to Lorraine instead) Add item process status PC and place on the re-label shelf. ​ (If item is flimsy - i. e. won’t stand up on its own - or falling apart give to Lorraine instead)
  
-Add as both a newly cataloged item and as a gov docs withdrawal on statistics sheet+**Statistics:​** 
 + 
 +Count each title under copy cataloging 
 + 
 +Count any added volumes or added copies  
 + 
 +Count the total number of volumes (NOT titles) in the gov docs withdrawn category 
  
 ===== Electronic version: ===== ===== Electronic version: =====
 +
 +**For federal gov docs:**
 +
 +Check to see if print record has a 776 for online version or a URL pointing to an online version. ​ If so, either print the record out and save it in a file folder or save the record in a save folder on Connexion just in case we need to go back to these.
 +
 +**For state gov docs:**
  
 Check to see if print record has a 776 for online version – If yes, copy OCLC number to look up record in Connexion Check to see if print record has a 776 for online version – If yes, copy OCLC number to look up record in Connexion
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 Delete all 856 fields from the bib  Delete all 856 fields from the bib 
  
-Add 910, 930+Add 910 
 + 
 +Make sure OCLC holdings are set on record in Connexion
  
 Add item and holdings records: Add item and holdings records:
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 Press the F7 button to create a subfield z – Connect to this title Press the F7 button to create a subfield z – Connect to this title
- 
- 
gov_docs_transfer_project_instructions.1325693644.txt.gz · Last modified: 2019/01/07 12:20 (external edit)
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