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gov_docs_transfer_project_instructions [2012/01/04 16:14] mbanach created |
gov_docs_transfer_project_instructions [2021/03/02 20:37] (current) mbanach [Electronic version:] |
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====== Gov Docs Transfer Project Cataloging Instructions ====== | ====== Gov Docs Transfer Project Cataloging Instructions ====== | ||
- | The goal of this project is transfer the print copy to Du Bois stacks, check if there is an electronic version and if so create a separate record for the electronic version. | + | The goal of this project is transfer the print copy to Du Bois stacks and to check if there is an electronic version. |
===== Print version: ===== | ===== Print version: ===== | ||
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Delete any URLs in print record | Delete any URLs in print record | ||
- | Add 930 OCLC to record | + | Make sure OCLC holdings are set on record in Connexion |
Add item process status PC and place on the re-label shelf. (If item is flimsy - i. e. won’t stand up on its own - or falling apart give to Lorraine instead) | Add item process status PC and place on the re-label shelf. (If item is flimsy - i. e. won’t stand up on its own - or falling apart give to Lorraine instead) | ||
- | Add as both a newly cataloged item and as a gov docs withdrawal on statistics sheet | + | **Statistics:** |
+ | |||
+ | Count each title under copy cataloging | ||
+ | |||
+ | Count any added volumes or added copies | ||
+ | |||
+ | Count the total number of volumes (NOT titles) in the gov docs withdrawn category | ||
===== Electronic version: ===== | ===== Electronic version: ===== | ||
+ | |||
+ | **For federal gov docs:** | ||
+ | |||
+ | Check to see if print record has a 776 for online version or a URL pointing to an online version. If so, either print the record out and save it in a file folder or save the record in a save folder on Connexion just in case we need to go back to these. | ||
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+ | **For state gov docs:** | ||
Check to see if print record has a 776 for online version – If yes, copy OCLC number to look up record in Connexion | Check to see if print record has a 776 for online version – If yes, copy OCLC number to look up record in Connexion | ||
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Delete all 856 fields from the bib | Delete all 856 fields from the bib | ||
- | Add 910, 930 | + | Add 910 |
+ | |||
+ | Make sure OCLC holdings are set on record in Connexion | ||
Add item and holdings records: | Add item and holdings records: | ||
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Press the F7 button to create a subfield z – Connect to this title | Press the F7 button to create a subfield z – Connect to this title | ||
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