Differences

This shows you the differences between two versions of the page.

--- holdings_statement_syntax_for_hol_records [2010/03/15 20:35]
ldegozzaldi
+++ holdings_statement_syntax_for_hol_records [2020/07/20 20:31]
annk
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+====== HISTORICAL WORKFLOW UNDER REVIEW / DO NOT USE AT THIS TIME ======
+July 2020
+--- //[[annk@umass.edu|Contact: Ann Kardos]]//
 ====== Holdings Statement Syntax for HOL Records ======
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 ==== Enumeration ====
-NOTE: For **foreign** serials and periodicals, UMass practice is to use “v.” and “no.” for designations such as tome and fascicle, though for monographs, we use the abbreviations for the foreign terms.  Otherwise, we try to follow the enumeration and chronology designations present on the piece.
+NOTE: For **non-English language** serials and periodicals, UMass practice is to use “v.” and “no.” for designations such as tome and fascicle, though for monographs, we use the abbreviations for the foreign terms.  Otherwise, we try to follow the enumeration and chronology designations present on the piece.
 Enumerations used in holdings statements include:
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   - Holdings statements indicating gaps should be entered on one line only. Enter a space after each comma.  This assures that the text will wrap correctly in the OPAC display.
-  - There is no need to add any more than the first and last number around a gap.  For the first example above, v.26 (1992)-v.29:no.1-6 (1995), v.29:no.8-12 (1995)-v.33 (1999) would be incorrect.
+  - There is no need to add any more than the first and last number around a gap.  For the first example above, v.26 (1992)-v.29:no.1-6 (1995), v.29:no.8-12 (1995)-v.33 (1999) would be incorrect.  CORRECT FORM:  v.26 (1992)-v.29:no.6 (1995), v.29:no.8 (1995)-v.33 (1999)
   - Frequency considerations. In this example, we know that the periodical is a monthly.  If it had a greater frequency or was irregular (frequency unknown), the holdings would be expressed as v.26 (1992)-v.29:no.6 (1995), v.29:no.8-12 (1995), v.30 (1996)-v.33 (1999)
   - Where there is a combined year, we repeat the combination after every number in the incomplete statement, even though it may be more literally accurate not to do this: v.3:no.1 (1941/1942), v.3:no.3-6 (1941/1942), versus v.3:no.1 (1941), v.3:no.3-6 (1942).  Following the latter procedure would entail too much labor-intensive checking of individual volumes.
-  - UMass policy is to allow a combination of 2nd level enumeration (without repeating the captions) as long as no gap exists within the combination:  1990:no.4-7, 1990:no.10-1995 versus 1990:no.4-1990:no.7, 1990:no.10-1995
+  - UMass policy is to allow a combination of 2nd level enumeration (without repeating the captions) as long as no gap exists within the combination.  **Example:**  1990:no.4-1990:no.7, 1990:no.10-1995 //can be written as:// 1990:no.4-7, 1990:no.10-1995.
+    - Exception:  More than one gap exists in a volume's 2nd level enumeration, but not if adjoining the preceding or following volume in the statement.  **Example:**  1990:no.4-5, 1990:no.7-8, 1990:no.10-1995 //can be written as// 1990:no.4-5,7-8,1990:no.10-1995.  Combining "4-5, 7-8" makes the statement easier to read.
+    - Do **not** combine 2nd level enumeration if adjoining preceding or following volume, as this can create ambiguity.  **Examples: ** 1990:no.830-831, 832-1991 //better as:// 1990:no.830-831, 1990:no.832-1991; v.7:no.6-7,9 (1992)-v.11 (1993) //better as:// v.7:no.6-7 (1992), v.7:no.9 (1992)-v.11 (1993).  v.2 (1946)-v.3:no.2,4-5 (1947), v.6 (1950) //better as:// v.2 (1946)-v.3:no.2 (1947), v.3:no.4-5 (1947), v.6 (1950)
 ==== Enumeration system change ====