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As always when receiving an item, check the “Library Notes” field in the order record in ALEPH. If the item is a BOD (or Book on High Demand) it will be noted in this field as “ILL RUSH.” Receive and copy catalog the item if it is a book with an acceptable record, or for which such a record can be found in OCLC. Whether or not you can copy catalog the item, after completing work on it in ALEPH, you need to then process it in ILLiad before passing it on. Open ILLiad

  1. a. Find request in “Acquisitions on order” queue and double-click to open request
  2. b. Add “azz” to the “Lender” field
  3. c. Print request form
  4. i. Click on round notecard icon in upper left-hand corner
  5. ii. Click on “Print Request”
  6. iii. ILLiad Printer Settings dialog box will come up
  7. 1. Make sure “View merged document before printing” box is checked
  8. 2. Click “Print” – it shouldn’t matter which printer is selected
  9. 3. Print “Form Letters1” (has imported request info)
  10. 4. Once you’ve printed, close the Word .doc and choose “Don’t Save”

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d. Select “Send Email”, then “Book Purchase Notification” to email to patron that Circ will let them know when this item is available for them to pick up i. Click “Yes” under “Save changes before continuing” popup ii. Lender Selection screen will pop up – click “Select” in upper left corner of the screen iii. Email template should come up 1. All info should import in the email fields iv. Make sure “Change Status on Send” button is highlighted in orange 1. If it’s not, click on that area to make it orange v. Click “Send” 1. Request will automatically route to “Request Finished” status in ILLiad e. Put the item, with the Interlibrary Loan Request Form inserted, on Linda Fish’s RUSH truck if you cataloged it. Give to Peter Shea if the cataloging is incomplete.

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Troubleshooting

Q: What happens if I click something and the request disappears from the queue I was in? A: Nothing is ever truly lost in ILLiad! If you remember a piece of information about the item (title of the book, Transaction Number (TN), etc.), you can do a search under “Search Requests”

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ill_rush_receiving.1444832780.txt.gz · Last modified: 2019/01/07 12:20 (external edit)
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