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invoice_processing_workflow [2014/10/01 12:42] raddison [ALEPH Invoice Processing] corrected typos/spelling |
invoice_processing_workflow [2020/07/01 14:09] sstangroom [Sending Invoices to the Business Office for payment] |
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| ====Sending Invoices to the Business Office for payment ==== | ====Sending Invoices to the Business Office for payment ==== | ||
| - | •Each invoice must have 2 copies. | + | === Paperless Invoice Processing === |
| - | •Stamp invoice/credit "approved" and write your initials and date approved on both copies of the invoice. | + | [[Link to Paperless Invoice Processing]] |
| - | •“Approved” stamps should be placed on the page of the invoice which has the total, near the total if possible. | + | === Things to Keep in Mind === |
| - | + | ||
| - | •Place invoice in appropriate paid box in Acquisitions. | + | |
| - | + | ||
| - | •Photocopies should: | + | |
| - | + | ||
| - | * Be clear/readable | + | |
| - | + | ||
| - | * Show pertinent information (amount, date, name, etc.) | + | |
| - | + | ||
| - | * Be reduced to letter size if necessary | + | |
| - | + | ||
| - | •Invoice copies should be stapled (not paper clipped) with the original on top. | + | |
| •If for any reason there is a problem with the invoice, write a note on a "post-it" rather than the invoice. It’s confusing to see a marked up invoice and difficult to determine if the invoice should be paid in full or in part. | •If for any reason there is a problem with the invoice, write a note on a "post-it" rather than the invoice. It’s confusing to see a marked up invoice and difficult to determine if the invoice should be paid in full or in part. | ||
