Differences

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--- invoice_processing_workflow [2020/07/01 14:28]
sstangroom [CREDIT CARD PROCESSING]
+++ invoice_processing_workflow [2020/07/01 16:50] (current)
sstangroom [Credit Card Processing]
@@ Line 141: / Line 141: @@
 ==== Credit Card Processing ====
-For credit card statements, the **invoice number** will be the card holder’s initials, the letters "CC", plus the last 8 digits of the authorization number for that transaction from the credit card statement (example: JBCC25478593). Whether you use upper case or lower case for your initials, please be consistent.
+=== - Use the Paperless ProCard Processing Procedures with the Aleph Credit Card Procedures below - ===
+=== Paperless Invoice Processing Procedures ===
+[[https://umass.box.com/s/5f30e5pfpa4iba03adztjf9cp8mk1d7p|Paperless ProCard Statement Processing]]
+=== Aleph Credit Card Procedures ===
+For credit card statements, the **invoice number** will be the card holder’s initials, the letters "CC", plus the last 8 digits of the authorization number for that transaction from the credit card statement (example: SASCC25478593). Whether you use upper case or lower case for your initials, be consistent.
 Consider each transaction a separate invoice.
-Type in the **vendor code** for each transaction.  In some cases the vendor has his own vendor code in Aleph i.e. AMZN (Amazon).  In other cases the vendor code may be "Procard - Acq" for those vendors we will only use once.  The full name of the vendor is in the vendor contact field in the vendor tab of the order record.
+In Aleph, type in the **vendor code** for each transaction.  In some cases the vendor has his own vendor code in Aleph i.e. AMZN (Amazon).  In other cases the vendor code may be "Procard - Acq" for those vendors we will only use once.  The full name of the vendor is in the vendor contact field in the vendor tab of the order record.
-**Invoice date** = the date of the credit card statement.
+**Invoice date** = the date of the credit card statement, for example, 6/15/2020.
 **Type** = CC (Credit card)
@@ Line 153: / Line 161: @@
 Input all orders being paid on each transaction.
-Because our procard is actually a prepaid debit card, these transactions are considered already paid.  Therefore, the **Payment Tab should be set to "P"** and the** Approving Dept. will be "2".**
+Because our procard is actually a prepaid, these transactions are considered already paid.  Therefore, the **Payment Tab should be set to "P"** and the** Approving Dept. will be "2".**
 **FRAUD--** If your procard gets used fraudulently you will need to call the customer service number for the card and report it. You will get a new card in a few days from the office in Goodell. It is good practice to notify the Business office and the Procard office when this happens. The card company will probably have some forms that need to be filled out and you will have to notify vendors of your new card number when you get it. In Aleph when you do your monthly procard statement you do not record these fraudulent charges anywhere. You will add a piece of paper in your receipt pile that says something like "FRAUD charge" so that the receipts match the statement.