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invoice_processing_workflow [2020/07/01 14:31] sstangroom [Credit Card Processing] |
invoice_processing_workflow [2020/07/01 16:50] (current) sstangroom [Credit Card Processing] |
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| ==== Credit Card Processing ==== | ==== Credit Card Processing ==== | ||
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| + | === - Use the Paperless ProCard Processing Procedures with the Aleph Credit Card Procedures below - === | ||
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| + | === Paperless Invoice Processing Procedures === | ||
| + | [[https://umass.box.com/s/5f30e5pfpa4iba03adztjf9cp8mk1d7p|Paperless ProCard Statement Processing]] | ||
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| + | === Aleph Credit Card Procedures === | ||
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| For credit card statements, the **invoice number** will be the card holder’s initials, the letters "CC", plus the last 8 digits of the authorization number for that transaction from the credit card statement (example: SASCC25478593). Whether you use upper case or lower case for your initials, be consistent. | For credit card statements, the **invoice number** will be the card holder’s initials, the letters "CC", plus the last 8 digits of the authorization number for that transaction from the credit card statement (example: SASCC25478593). Whether you use upper case or lower case for your initials, be consistent. | ||
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| Input all orders being paid on each transaction. | Input all orders being paid on each transaction. | ||
| - | Because our procard is actually a prepaid debit card, these transactions are considered already paid. Therefore, the **Payment Tab should be set to "P"** and the** Approving Dept. will be "2".** | + | Because our procard is actually a prepaid, these transactions are considered already paid. Therefore, the **Payment Tab should be set to "P"** and the** Approving Dept. will be "2".** |
| **FRAUD--** If your procard gets used fraudulently you will need to call the customer service number for the card and report it. You will get a new card in a few days from the office in Goodell. It is good practice to notify the Business office and the Procard office when this happens. The card company will probably have some forms that need to be filled out and you will have to notify vendors of your new card number when you get it. In Aleph when you do your monthly procard statement you do not record these fraudulent charges anywhere. You will add a piece of paper in your receipt pile that says something like "FRAUD charge" so that the receipts match the statement. | **FRAUD--** If your procard gets used fraudulently you will need to call the customer service number for the card and report it. You will get a new card in a few days from the office in Goodell. It is good practice to notify the Business office and the Procard office when this happens. The card company will probably have some forms that need to be filled out and you will have to notify vendors of your new card number when you get it. In Aleph when you do your monthly procard statement you do not record these fraudulent charges anywhere. You will add a piece of paper in your receipt pile that says something like "FRAUD charge" so that the receipts match the statement. | ||
