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item_record_creation_for_gifts_cat_seps_ser_anals [2008/12/31 15:39]
jbajgier
item_record_creation_for_gifts_cat_seps_ser_anals [2020/04/22 19:47] (current)
spease
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-===== **Item Record Creation for CAT SEPS, SER ANALS & GIFTS** =====+===== Item Record Creation for CAT SEPS, SER ANALS & GIFTS =====
 **(Order records aren’t necessary)** **(Order records aren’t necessary)**
  
  
-1. Search ​the title in hand in Aleph looking for an already existing record in UM catalog.+1. Gift routing slip should indicate whether or not the item is an added copy.
  
-2. If you don't find one, look for the appropriate record in OCLC and download ​it to AlephBe sure the bib record doesn'​t say “**Held by AUM**” at the topThis means we already have this record in Aleph.+2. If the item is not an added copy, check to see if it is part of a numbered series. ​ If it is, go to ALEPH and search to see if we hold the series title If we do, and we also hold the volume found on the gift shelf as a Ser Add, leave a note on the gift for a selector, indicating that the item is a second copy, and asking whether a second copy is wanted, and leave the item on the "GIFTS NEED SELECTOR DECISION"​ shelf If their answer is "​yes,"​ you will need to give the book to Judy or Sarah 
  
-If you find an Aleph record for the title in hand, you have duplicate book. If we decide to keep the one in handa new item will have to be added to the existing bibliographic recordUse the “**duplicate**” key in the right side item creation menu.+If the series ​record ​is for a Ser Anal, Contin Anal, Cat Sep, or Contin Cat Sep that we collectbut the individual volume title found on the gift shelf does not show up on OCLC as an item the library owns, check to see whether ​the standing order has been cancelled If it has been cancelled, process ​the item and ????  If it has not been cancelled ????
  
-3. If the OCLC record is new one, export it to Aleph. Then copy the OCLC record number and paste it into the Aleph search screen in Aquisitions ​mode in Aleph to bring up the bib in Aleph.+3. If the OCLC record is new, and the title is not part of a series we have or had on Standing Order, export it to Aleph. Then copy the OCLC record number and paste it into the Aleph search screen in Acquisitions ​mode in Aleph to bring up the bib in Aleph. ​ When multiple records for the same title are found in OCLC, and all appear to be matches for the book in hand, try to select one that conforms to the standards found in the [[http://​wws.library.umass.edu/​wikis/​acp/​doku.php?​id=fastcat_instructions|FastCat Instructions]] ​ If you know who donated the book, add a 541 __ field to the bibliographic record, e.g., 541 _ _ $c Gift $a Mrs. Carlton Lebow. $5 MU
  
 4. In Aleph, click on “**overview”** on the left side of the screen to bring you to cataloging mode. 4. In Aleph, click on “**overview”** on the left side of the screen to bring you to cataloging mode.
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 You can **“save as defaults”** (button on the right side), if you are doing a group of the same type. You can **“save as defaults”** (button on the right side), if you are doing a group of the same type.
  
-In **“general information” tab (3)** statistics field = 03 (cat sep), or 08 (ser anal) or 02 (gift) . Hit UPDATE to make it permanent.+In “general information” tab (3) the statistics field = 03 (cat sep), or 08 (ser anal) or 02 (gift) . Hit UPDATE to make it permanent. ​
  
-These books, provided there are no special routing notes, go on the DLC or non-DLC trucks in Acquisitions (depending on level of cataloging copy).+ 
 + --- //​[[sep@library.umass.edu|Primary contact: Susan Pease]]//
  
item_record_creation_for_gifts_cat_seps_ser_anals.1230737991.txt.gz · Last modified: 2019/01/07 17:20 (external edit)
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