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item_record_creation_for_gifts_cat_seps_ser_anals [2012/02/22 13:19]
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item_record_creation_for_gifts_cat_seps_ser_anals [2020/04/22 15:47] (current)
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-1. Search ​the title in hand in Aleph looking for an already existing record in UM catalog.+1. Gift routing slip should indicate whether or not the item is an added copy.
  
-2. If you don't find one, look for the appropriate record in OCLC and download it to Aleph. Be sure the bib record doesn'​t say “**Held by AUM**” at the top. This means we already have this record in Aleph. +2. If the item is not an added copy, check to see if it is part of a numbered series. ​ If it is, go to ALEPH and search to see if we hold the series title. ​ If we do, and we also hold the volume found on the gift shelf as a Ser Add, leave a note on the gift for a selector, indicating that the item is a second copy, and asking whether a second copy is wanted, and leave the item on the "GIFTS NEED SELECTOR DECISION"​ shelf. ​ If their answer is "​yes,"​ you will need to give the book to Judy or Sarah.  ​
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-If you find an Aleph record for the title in hand, you have a duplicate book. Leave a note on the gift, indicating that the item is a second ​copy, asking whether a second copy is wanted for our collection, and leave the item on the "GIFTS NEED SELECTOR DECISION"​ shelf.If we decide to keep the one in hand, a new item will have to be added to the existing bibliographic record. Use the “**duplicate**” key in the right side item creation menu. +
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-3. If the OCLC record is a new one, check to see if it is part of a numbered series. ​ If it is, go to ALEPH and search to see if we hold the series title. ​ If we do, and we also hold the volume found on the gift shelf as a Ser Add, leave a note on the gift for a selector, indicating that the item is a second copy, and asking whether a second copy is wanted, and leave the item on the "GIFTS NEED SELECTOR DECISION"​ shelf. ​ If their answer is "​yes,"​ you will need to give the book to Judy or Sarah.  ​+
  
 If the series record is for a Ser Anal, Contin Anal, Cat Sep, or Contin Cat Sep that we collect, but the individual volume title found on the gift shelf does not show up on OCLC as an item the library owns, check to see whether the standing order has been cancelled. ​ If it has been cancelled, process the item and ????  If it has not been cancelled ???? If the series record is for a Ser Anal, Contin Anal, Cat Sep, or Contin Cat Sep that we collect, but the individual volume title found on the gift shelf does not show up on OCLC as an item the library owns, check to see whether the standing order has been cancelled. ​ If it has been cancelled, process the item and ????  If it has not been cancelled ????
  
-4. If the OCLC record is new, and the title is not part of a series we have or had on Standing Order, export it to Aleph. Then copy the OCLC record number and paste it into the Aleph search screen in Aquisitions ​mode in Aleph to bring up the bib in Aleph. ​ When multiple records for the same title are found in OCLC, and all appear to be matches for the book in hand, try to select one that conforms to the standards found in the [[http://​wws.library.umass.edu/​wikis/​acp/​doku.php?​id=fastcat_instructions|FastCat Instructions]]+3. If the OCLC record is new, and the title is not part of a series we have or had on Standing Order, export it to Aleph. Then copy the OCLC record number and paste it into the Aleph search screen in Acquisitions ​mode in Aleph to bring up the bib in Aleph. ​ When multiple records for the same title are found in OCLC, and all appear to be matches for the book in hand, try to select one that conforms to the standards found in the [[http://​wws.library.umass.edu/​wikis/​acp/​doku.php?​id=fastcat_instructions|FastCat Instructions]] ​ If you know who donated the book, add a 541 __ field to the bibliographic record, e.g., 541 _ _ $c Gift $a Mrs. Carlton Lebow. $5 MU
  
 4. In Aleph, click on “**overview”** on the left side of the screen to bring you to cataloging mode. 4. In Aleph, click on “**overview”** on the left side of the screen to bring you to cataloging mode.
item_record_creation_for_gifts_cat_seps_ser_anals.1329934754.txt.gz · Last modified: 2019/01/07 12:20 (external edit)
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