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marc_record_loading [2016/08/15 19:15]
skrash
marc_record_loading [2022/05/16 19:31] (current)
jeustis
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-====== MARC Record Loading Instructions ​=====+==== PAGE OUTDATED ARCHIVED ​=====
  
-==== Overview ​==== +=== Aleph MARC Record Loading Instructions:​ REFERENCE ONLY ===
-MARC record loading generally happens in one of three ways: +
-  * Automated loads +
-  * Manual loads done by the DRMS department +
-  * Manual loads done by one of the other libraries in the FCLC+
  
-Currently, all records from YBP are loaded automatically ​(EOCR and soon Silver Plus OCLC enhanced records). A list of records loaded ​for the consortium is available at https://​docs.google.com/​spreadsheets/​d/​1TAIR-RHSVAHsWnD8spaq7e4USxxRNL1f7Gk8MRxNjJE/​edit#​gid=0.+== Overview: Might include past practices== 
 +MARC record loading in Aleph generally happens in one of three ways: 
 +  * Automated loads such as GOBI (YBPor patron loads 
 +  * Manual loads for UMass eresources 
 +  * Manual loads for Five Colleges eresources ([[https://​docs.google.com/​spreadsheets/​d/​1TAIR-RHSVAHsWnD8spaq7e4USxxRNL1f7Gk8MRxNjJE/​edit#​gid=0|see Google doc]])
  
-For UMass recordsthere are 2 custom services. The first, ​p_umprocload_01, does steps 4-6 below and the second, ​p_umload_01, does steps 7-9 below and emails ​the bib numbers to ILSDetailed instructions for various collections are linked to below. Detailed instructions using the custom services ​are available here:+For UMass eresources, 2 custom services ​consisting of p_umprocload_01 ​(steps 4-6 belowand p_umload_01 ​(steps 7-9 below) were created to handle the loads and email the bib numbers to a designated email addressInstructions both general and detailed can be found on the shared network drive, Record Loading. Information about particular eresources ​are found in [[http://​coral.library.umass.edu/​umacoral/​|CORAL]]. Coral will have contact information,​ where to find MARC records, the Aleph system number for the bibliographic cover record(s), information on the batch loader and history of batch loads if applicable. ​
  
-**[[alexander_street_marc_loading|Detailed MARC Record Loading Procedures]]** +In general, manual MARC record loads in Aleph use the follow process: 
- +    After evaluating ​records, retrieve record set from source 
-In general, manual MARC record loads use the follow process: +  -   ​Use [[http://​marcedit.reeset.net/​|MarcEdit]] to make changes to records ​using both general and detailed instructions 
-  Download ​records from vendor or OCLC +  -   ​Upload file to Aleph server ​and appropriate location (scratch) 
-  - Use [[http://​marcedit.reeset.net/​|MARCedit]] to make changes to records +  -   Select ​p_file_01 and then select ​p_file_02 to put the file into the Aleph appropriate ​import format 
-  - Upload file to Aleph server +  -   Select ​p_manage_37 to apply the UMFIX, which puts the OCLC# in the propoer format for loading as well as other fixes 
-  - Use p_file_01 and p_file_02 to put the file into the Aleph import format +  -   Select ​p_manage_36 to compare the file with records already in Aleph - this step will determine new recordsreplacement records, or records with multiple matches 
-  - Use p_manage_37 to apply the UMFIX, which puts the OCLC# in the propoer format for loading as well as other fixes +  -   Select ​p_manage_18 to load the new records or replace records in Aleph 
-  - Use p_manage_36 to compare the file with records already in Aleph - this step will determine new records ​and replacement records +  -   Select ​p_manage_50 to create holdings and items 
-  - Use p_manage_18 to load the new records or replace records ​already ​in Aleph +  -   Select ​p_manage_21 to remove URLs from the bib record ​ 
-  - Use p_manage_50 to create holdings and items +
-  - Use p_manage_21 to remove URLs from the bib record+
  
 The [[process_marc_records|Processing MARC Records]] page has more information about getting records ready to load into Aleph. The [[process_marc_records|Processing MARC Records]] page has more information about getting records ready to load into Aleph.
  
-==== Detailed ​MARC record loading instructions ​by vendor ​====+==== Depreciated ​MARC record loading instructions ​for vendors ​==== 
 +  * [[alexander_street_marc_loading|Alexander Street Press]]
   * [[films_on_demand|Films on Demand]]   * [[films_on_demand|Films on Demand]]
   * [[safari_marc_loading|Safari]]   * [[safari_marc_loading|Safari]]
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-==== MARC Record ​Sources for ongoing loads ====+==== MARC Batch Record ​Ongoing Loads ==== 
 +There are two documents for this.
  
-^ Collection ^ Frequency ^ Retrieval ^ Responsibility ^ +[[https://docs.google.com/spreadsheets/d/1KBwTefJKLcb-oVrKay32TRyoD1wzb438ZclxKzm1kCs/edit#​gid=1640498871|UMass Marc Record Load Spreadsheet]]Details last file loaded, loader, ​and whenCurrent for 2 yearsPast years are archived on the Record Load shared network drive.
-|ALEXANDER STREET PRESS AMERICAN SONG|As notified|http://alexanderstreet.com/​marc|Ron| +
-|ALEXANDER STREET PRESS CLASSICAL MUSIC IN VIDEO|As notified|http://​alexanderstreet.com/marc|Ron| +
-|ALEXANDER STREET PRESS CLASSICAL MUSIC LIBRARY|As notified|http:​//alexanderstreet.com/marc|Shared 5C Records| +
-|ALEXANDER STREET PRESS CLASSICAL SCORES LIBRARY|As notified|http://​alexanderstreet.com/​marc|Ron| +
-|Alexander Street Press Contemporary World Music|as notified|http://​alexanderstreet.com/​marc|Ron| +
-|Alexander Street Press Dance in Video Volume 1|as notified|http://​alexanderstreet.com/​marc|Ron| +
-|Alexander Street Press Manuscript Women'​s Letters ​and Diaries|as notified|http://​alexanderstreet.com/​marc|Ron| +
-|Alexander Street Press PBS Video Collection|as notified|http://​alexanderstreet.com/​marc|Ron| +
-|Alexander Street Press Psychological Experiments Online|as notified|http://​alexanderstreet.com/​marc|Ron| +
-|ALEXANDER STREET PRESS SMITHSONIAN GLOBAL SOUND|As notified|http://​alexanderstreet.com/​marc|Ron| +
-|Alexander Street Press Underground comics & independent comics II|as notified|http://​alexanderstreet.com/​marc|Ron| +
-|Alexander Street Press Women and Social Movements in the US Basic|as notified|http://​alexanderstreet.com/​marc|Ron| +
-|Alexander Street Press Women and Social Movements International|as notified|http://​alexanderstreet.com/​marc|Ron| +
-|Cognet|???​|???​|Ron| +
-|CRL eresources|Quarterly as notified|FTP|Steve|  +
-|Documents Without Shelves|monthly|???​|Steve/​Lucy| +
-|ebrary (Academic Complete and All Perpetual)|quarterly|https://​partners.ebrary.com/​|Steve| +
-|Elsevier|As notified|OCLC|Ron| +
-|Films on Demand|monthly|http://​admin.films.com/​AdminLogin.aspx|Mary ann| +
-|Kanopy|monthly|http://​umass.kanopystreaming.com/​user|Shared 5C Records| +
-|Literature Online|as notified|http://​literature.proquest.com/​infoCentre/​librarians/​admin/​marc.jsp|Ron| +
-|MarcIt!|as requested|http://​sfxhosted.exlibrisgroup.com/​sfxadmin/​umass|Lucy| +
-|MORGAN & CLAYPOOL SYNTHESIS COLLECTION Four|Monthly|WorldShare Collection Manager |Ron| +
-|MORGAN & CLAYPOOL SYNTHESIS COLLECTION ONE|Monthly|WorldShare Collection Manager |Ron| +
-|MORGAN & CLAYPOOL SYNTHESIS COLLECTION THREE|Monthly|WorldShare Collection Manager |Ron| +
-|MORGAN & CLAYPOOL SYNTHESIS COLLECTION TWO|Monthly|WorldShare Collection Manager |Ron| +
-|Naxos|As notified|WorldShare Collection Manager |Steve| +
-|OECD|Monthly|http://​www.oecd-ilibrary.org/​marc|Ron| +
-|Open Content Alliance|as notified|???​|Lucy| +
-|Oxford Premium/​Oxford Reference|as requested|http://​www.oxfordreference.com/​marc|Ron| +
-|Safari|monthly|https://​secure.safaribooksonline.com/​bo3|Mary Ann| +
-|SPIE DIGITAL LIBRARY|As notified|WorldShare Collection Manager |Mary Ann| +
-|SPRINGER COMPLETE COLLECTION ENGLISH/​INTERNATIONAL 2005|Monthly|WorldShare Collection Manager |Ron| +
-|SPRINGER COMPLETE COLLECTION ENGLISH/​INTERNATIONAL 2006|Monthly|WorldShare Collection Manager |Ron| +
-|SPRINGER COMPLETE COLLECTION ENGLISH/​INTERNATIONAL 2007|Monthly|WorldShare Collection Manager |Ron| +
-|SPRINGER COMPLETE COLLECTION ENGLISH/​INTERNATIONAL 2008|Monthly|WorldShare Collection Manager |Ron| +
-|SPRINGER COMPLETE COLLECTION ENGLISH/​INTERNATIONAL 2009|Monthly|WorldShare Collection Manager |Ron| +
-|SPRINGER COMPLETE COLLECTION ENGLISH/​INTERNATIONAL 2010|Monthly|WorldShare Collection Manager |Ron| +
-|WRIGHT AMERICAN FICTION - ELECTRONIC|Monthly|WorldShare Collection Manager |Ron|+
  
 +[[https://​docs.google.com/​spreadsheets/​d/​1TAIR-RHSVAHsWnD8spaq7e4USxxRNL1f7Gk8MRxNjJE/​edit#​gid=1451730337|5 Colleges In Common Electronic Resources]]:​ Details files, loaders, and other information. This spreadsheet is being updated and some information might not be current.
marc_record_loading.1471288528.txt.gz · Last modified: 2019/01/07 17:20 (external edit)
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