Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revision Previous revision
Next revision
Previous revision
marc_record_loading [2019/01/07 12:20]
127.0.0.1 external edit
marc_record_loading [2019/04/29 15:24] (current)
jeustis
Line 1: Line 1:
-====== MARC Record Loading Instructions =====+====== ​Aleph MARC Record Loading Instructions =====
  
 ==== Overview ==== ==== Overview ====
-MARC record loading generally happens in one of three ways: +MARC record loading ​in Aleph generally happens in one of three ways: 
-  * Automated loads +  * Automated ​loads such as GOBI (YBP) or patron ​loads 
-  * Manual loads done by the DRMS department +  * Manual loads for UMass eresources 
-  * Manual loads done by one of the other libraries in the FCLC ([[https://​docs.google.com/​spreadsheets/​d/​1TAIR-RHSVAHsWnD8spaq7e4USxxRNL1f7Gk8MRxNjJE/​edit#​gid=0|see Google doc]])+  * Manual loads for Five Colleges eresources ​([[https://​docs.google.com/​spreadsheets/​d/​1TAIR-RHSVAHsWnD8spaq7e4USxxRNL1f7Gk8MRxNjJE/​edit#​gid=0|see Google doc]])
  
-Currentlyall records from YBP are loaded automatically ​(EOCR and soon Silver Plus OCLC enhanced ​records).+For UMass eresources2 custom services consisting of p_umprocload_01 ​(steps 4-6 below) ​and p_umload_01 (steps 7-9 below) were created to handle the loads and email the bib numbers to a designated email address. Instructions both general and detailed can be found on the shared network drive, Record Loading. Information about particular eresources are found in [[http://​coral.library.umass.edu/​umacoral/​|CORAL]]. Coral will have contact information,​ where to find MARC records, the Aleph system number for the bibliographic cover record(s), information on the batch loader and history of batch loads if applicable
  
-For UMass records, there are 2 custom services. The first, p_umprocload_01,​ does steps 4-6 below and the second, p_umload_01,​ does steps 7-9 below and emails the bib numbers to ILS. Detailed instructions for various collections are below and in the Cataloging tab of the [[http://​coral.library.umass.edu/​umacoral/​|CORAL]] resource record.  +In general, manual MARC record loads in Aleph use the follow process: 
- +    After evaluating ​records, retrieve record set from source 
-In general, manual MARC record loads use the follow process: +  -   ​Use [[http://​marcedit.reeset.net/​|MarcEdit]] to make changes to records ​using both general and detailed instructions 
-  Download ​records from vendor or OCLC +  -   ​Upload file to Aleph server ​and appropriate location (scratch) 
-  - Use [[http://​marcedit.reeset.net/​|MARCedit]] to make changes to records +  -   Select ​p_file_01 and then select ​p_file_02 to put the file into the Aleph appropriate ​import format 
-  - Upload file to Aleph server +  -   Select ​p_manage_37 to apply the UMFIX, which puts the OCLC# in the propoer format for loading as well as other fixes 
-  - Use p_file_01 and p_file_02 to put the file into the Aleph import format +  -   Select ​p_manage_36 to compare the file with records already in Aleph - this step will determine new recordsreplacement records, or records with multiple matches 
-  - Use p_manage_37 to apply the UMFIX, which puts the OCLC# in the propoer format for loading as well as other fixes +  -   Select ​p_manage_18 to load the new records or replace records in Aleph 
-  - Use p_manage_36 to compare the file with records already in Aleph - this step will determine new records ​and replacement records +  -   Select ​p_manage_50 to create holdings and items 
-  - Use p_manage_18 to load the new records or replace records ​already ​in Aleph +  -   Select ​p_manage_21 to remove URLs from the bib record ​ 
-  - Use p_manage_50 to create holdings and items +
-  - Use p_manage_21 to remove URLs from the bib record+
  
 The [[process_marc_records|Processing MARC Records]] page has more information about getting records ready to load into Aleph. The [[process_marc_records|Processing MARC Records]] page has more information about getting records ready to load into Aleph.
  
-==== Detailed ​MARC record loading instructions ​by vendor ​====+==== Depreciated ​MARC record loading instructions ​for vendors ​====
   * [[alexander_street_marc_loading|Alexander Street Press]]   * [[alexander_street_marc_loading|Alexander Street Press]]
   * [[films_on_demand|Films on Demand]]   * [[films_on_demand|Films on Demand]]
Line 33: Line 31:
  
 ==== MARC Batch Record Ongoing Loads ==== ==== MARC Batch Record Ongoing Loads ====
 +There are two documents for this.
  
-^ Collection ^ Frequency ^ Responsibility ^ +[[https://docs.google.com/spreadsheets/d/1KBwTefJKLcb-oVrKay32TRyoD1wzb438ZclxKzm1kCs/edit#​gid=1640498871|UMass Marc Record Load Spreadsheet]]:​ Details last file loaded, loader, and when. Current for 2 years. Past years are archived on the Record Load shared network drive.
-|ALEXANDER STREET PRESS AMERICAN SONG|As notified|Ron| +
-|ALEXANDER STREET PRESS CLASSICAL MUSIC IN VIDEO|As notified|Ron| +
-|ALEXANDER STREET PRESS CLASSICAL MUSIC LIBRARY|As notified|Shared 5C Records| +
-|ALEXANDER STREET PRESS CLASSICAL SCORES LIBRARY|As notified|Ron| +
-|Alexander Street Press Contemporary World Music|as notified|Ron| +
-|Alexander Street Press Dance in Video Volume 1|as notified|Ron| +
-|Alexander Street Press Manuscript Women'​s Letters and Diaries|as notified|Ron| +
-|Alexander Street Press PBS Video Collection|as notified|Ron| +
-|Alexander Street Press Psychological Experiments Online|as notified|Ron| +
-|ALEXANDER STREET PRESS SMITHSONIAN GLOBAL SOUND|As notified|Ron| +
-|Alexander Street Press Underground comics & independent comics II|as notified|Ron| +
-|Alexander Street Press Women and Social Movements in the US Basic|as notified|Ron| +
-|Alexander Street Press Women and Social Movements International|as notified|Ron| +
-|Cognet|???​|Ron| +
-|CRL eresources|Quarterly as notified|Steve|  +
-|Documents Without Shelves|monthly|Steve/Lucy| +
-|ebrary (Academic Complete and All Perpetual)|quarterly|Steve| +
-|Elsevier|As notified|Ron| +
-|Films on Demand|monthly|Mary ann| +
-|Kanopy|monthly|Shared 5C Records| +
-|Literature Online|as notified|Ron| +
-|MarcIt!|3rd week of month or as requested|Lucy| +
-|MORGAN & CLAYPOOL SYNTHESIS COLLECTION Four|Monthly|Ron| +
-|MORGAN & CLAYPOOL SYNTHESIS COLLECTION ONE|Monthly|Ron| +
-|MORGAN & CLAYPOOL SYNTHESIS COLLECTION THREE|Monthly|Ron| +
-|MORGAN & CLAYPOOL SYNTHESIS COLLECTION TWO|Monthly|Ron| +
-|Naxos|As notified|Steve| +
-|OECD|Monthly|Ron| +
-|Open Content Alliance|as notified|Lucy| +
-|Oxford Premium/Oxford Reference|as requested|Ron| +
-|Safari|monthly|Mary Ann| +
-|SPIE DIGITAL LIBRARY|As notified|Mary Ann| +
-|SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2005|Monthly|Ron| +
-|SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2006|Monthly|Ron| +
-|SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2007|Monthly|Ron| +
-|SPRINGER COMPLETE COLLECTION ENGLISH/INTERNATIONAL 2008|Monthly|Ron| +
-|SPRINGER COMPLETE COLLECTION ENGLISH/​INTERNATIONAL 2009|Monthly|Ron| +
-|SPRINGER COMPLETE COLLECTION ENGLISH/​INTERNATIONAL 2010|Monthly|Ron| +
-|WRIGHT AMERICAN FICTION - ELECTRONIC|Monthly|Ron|+
  
 +[[https://​docs.google.com/​spreadsheets/​d/​1TAIR-RHSVAHsWnD8spaq7e4USxxRNL1f7Gk8MRxNjJE/​edit#​gid=1451730337|5 Colleges In Common Electronic Resources]]:​ Details files, loaders, and other information. This spreadsheet is being updated and some information might not be current.
marc_record_loading.1546881608.txt.gz · Last modified: 2019/01/07 12:20 by 127.0.0.1
[unknown link type]Back to top
www.chimeric.de Creative Commons License Valid CSS Driven by DokuWiki do yourself a favour and use a real browser - get firefox!! Recent changes RSS feed Valid XHTML 1.0