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marcit_record_loads [2013/04/09 21:47]
ldegozzaldi
marcit_record_loads [2022/05/16 19:33] (current)
jeustis
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-====== ​MARCIt Record Loads ======+====== ​PAGE OUTDATED ARCHIVED ​====== 
 + 
 +=== MARCIt Record Loads ===
  
 The following is the general process for adding bibliographic records generated by the SFX/MARCIt! service to the catalog. These are approximately half CONSER records for serials offered by the library through individual or package subscriptions where available, brief records for non-CONSER journals supplied by the SFX system, database aggregators,​ or open access. ​ The following is the general process for adding bibliographic records generated by the SFX/MARCIt! service to the catalog. These are approximately half CONSER records for serials offered by the library through individual or package subscriptions where available, brief records for non-CONSER journals supplied by the SFX system, database aggregators,​ or open access. ​
  
-  * On an approximate bi-monthly basis, Lucy deGozzaldi generates MARCIt! records using the MARCIt! Tool within the SFX Admin Center. +  * Upon request from someone in Acquisitions, Lucy deGozzaldi generates MARCIt! records using the MARCIt! Tool within the SFX Admin Center. 
-  * Several changes are applied to the bib records through a script, in preparation for loading and management in our catalog through Aleph services.+  * Several changes are applied to the bib records through a script, in preparation for loading and management in our catalog through Aleph Services.
   * The following files are created through Aleph Services/​Load Records/​Check Input File Against Database (manage-36):​   * The following files are created through Aleph Services/​Load Records/​Check Input File Against Database (manage-36):​
     - **New** - MARCIt! records being added to our database for the first time.     - **New** - MARCIt! records being added to our database for the first time.
-    - **Updated** - MARCIt! records already existing in the Aleph database which have been revised, and need to be overlaid. (Normally the largest file we receive.) ​ ??​This report also notes which records have multiple 856 fields in the holdings record.??​[need to check with Mike]  ​+    - **Updated** - MARCIt! records already existing in the Aleph database which have been revised, and need to be overlaid. (Normally the largest file we receive.) ​
     - **Duplicates** - multiple MARCIt records in Aleph with the same SFX ID in the 035-9 field. These are now rare, as they have been "​cleaned up." ​ If any are found, they need to be reviewed and resolved by eleres.     - **Duplicates** - multiple MARCIt records in Aleph with the same SFX ID in the 035-9 field. These are now rare, as they have been "​cleaned up." ​ If any are found, they need to be reviewed and resolved by eleres.
  
 //​NOTE: ​ Bibs earmarked for deletion will have "​umzzz"​ in a 035-9 field. ​ These can occur in both the **new** or **updated** files.// //​NOTE: ​ Bibs earmarked for deletion will have "​umzzz"​ in a 035-9 field. ​ These can occur in both the **new** or **updated** files.//
  
-  * After all preparatory steps are done, the files of new and updated records are loaded into the Aleph database. ​ For the **new** records, items and HOL records are created (through Aleph Services manage-50, which adds the 856 to the HOL and the proper coding into the items) and the 856 removed from the bibs.  For the **updated** records, the urls are compared and differences resolved (through downloading machine-readable data into Excel) and the 856 removed from the bibs after overlaying.+  * After all preparatory steps are done, the files of new and updated records are loaded into the Aleph database. ​ For the **new** records, items and HOL records are created (through Aleph Services manage-50, which adds the 856 to the HOL and the proper coding into the items) and the 856 removed from the bibs.  For the **updated** records, the urls are compared and differences resolved (through downloading machine-readable data into Excel) and the 856 removed from the bibs after overlaying. ​  
 + 
 +//NOTE: Records with more than one 856 in their HOL, including those marked for deletion, will be reported to eleres.//
    
   * The "​umzzz"​ records (deletes) are pulled into a list through a CCL search, and run through a test delete (Aleph Services manage-33). ​ Lucy will generate a spreadsheet listing all bibs with ERROR reports (mostly due to attached order records), add titles and save it on the R: drive (Coll-Management)\Acquisitions\MARCIt,​ and send a notification to eleres. Once the ERROR bibs have been removed from the list, the rest of the umzzz bibs can be deleted without further review.   * The "​umzzz"​ records (deletes) are pulled into a list through a CCL search, and run through a test delete (Aleph Services manage-33). ​ Lucy will generate a spreadsheet listing all bibs with ERROR reports (mostly due to attached order records), add titles and save it on the R: drive (Coll-Management)\Acquisitions\MARCIt,​ and send a notification to eleres. Once the ERROR bibs have been removed from the list, the rest of the umzzz bibs can be deleted without further review.
 +  * Following Lucy's notification of MARCIt! record load to eleres, e-resources staff will note date of load on eleres Google calendar.
   * E-Resources will review bibs with ERROR reports which have order records attached. Four possible scenarios with these records:   * E-Resources will review bibs with ERROR reports which have order records attached. Four possible scenarios with these records:
     - Bib is being replaced with "​better"​ record: Staff will move the order record(s) to the better bib.     - Bib is being replaced with "​better"​ record: Staff will move the order record(s) to the better bib.
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 //NOTE: The process for generating bibliographic records for new e-journals is described in [[EJournals - Adding New Titles (MARCIt)]].//​ //NOTE: The process for generating bibliographic records for new e-journals is described in [[EJournals - Adding New Titles (MARCIt)]].//​
 +
 +**MARCIt Records and SFX Object Types.** ​
 +   * SFX object types that generate MARCIt records: Journal, Conference, Newspaper, Series, Transcript, Wire. Database? (SFX says databases do generate MARCit records but is this always true?)
 +   * SFX object types that DO NOT generate MARCIt records. Book, CD, Dissertation,​ Document, Manuscript, Proceeding, Report.
 +
  
  
marcit_record_loads.1365544065.txt.gz · Last modified: 2019/01/07 17:20 (external edit)
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