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--- masha_rudman_childrens_collection_cataloging_and_processing [2012/10/23 15:36]
kdion added info about titles in 099 fields
+++ masha_rudman_childrens_collection_cataloging_and_processing [2019/01/07 17:20]
127.0.0.1 external edit
@@ Line 2: / Line 2: @@
 The Masha Kabakow Rudman Children's Literature Collection consists of two categories of materials:  1) professional literature relating to children’s books; and 2) the children’s books themselves.
+Be on the lookout for any pre-published versions of books.  Do not catalog pre-published versions.  Instead submit a request to Rebecca to have the published version of the book purchased.
 **General**
-For both categories, search the Aleph catalog to determine if UMass already owns a copy of the title being cataloged.  If so, catalog as a Departmental Duplicate (D/D) with the appropriate 099, 690 and 710 fields (see below). Then create a separate holdings and item record:
+For both categories, search the Aleph catalog to determine if UMass already owns a copy of the title being cataloged.  If so, catalog as a Departmental Duplicate (D/D) with the appropriate 099, 690 and 710 fields (see below). Then create a separate holdings and item record.  (*Note: If there is already a copy in the Rudman collection, do not add a separate copy to the general collection.  Add the book to the Better World Books shelf.):
 The sublibrary code is UMDUB
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-If UMass does not already own a copy, search OCLC and download any appropriate  record found into Aleph. (If an original record is needed, the book can be passed on to Kay Dion.)
+If UMass does not already own a copy, search OCLC and download any appropriate  record found into Aleph. (If an original record is needed, the book can be passed on to Marcelle.)
 Add any 099, 690 and 710 fields as appropriate (see individual categories below).
@@ Line 31: / Line 33: @@
 Use LC classification, as well as LC subject headings and standard cataloging.
-Add a 690 field: 690__Rudman Collection |x Professional Books
+Add a 690 field: 690_ _Rudman Collection |x Professional books.
-Add as a 710 field: 710 2_ Masha Kabakow Rudman Issues in Children's Literature  Collection
+Add as a 710 field: 710 2_ Masha Kabakow Rudman Issues in Children's Literature Collection.
 Add the 910, 928 and 930 fields as above.
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 Use Ms. Rudman’s own classification as written on the flyleaf of each book, in an 099 field (local call no.).  See [[Masha Rudman Childrens Collection Codes]] for instructions on using these codes in the appropriate 099 and 690 fields.
-NOTE: If there are two general categories marked on the flyleaf (i.e., GEN and M/F), go with the first category code for the call number.  If there is an added copy (paperback or hardcover), use the second category code for the call number. If there are no added copies, add separate 690 fields to the bib record for each category code.
+NOTE: If there are more than one general category marked on the flyleaf (i.e., GEN and M/F), go with the first category code for the call number.  If there is an added copy (paperback or hardcover), use the second category code for the call number. If there are no added copies, add separate 690 fields to the bib record for each category code.
 If you have any questions about these, please check with Kay Dion.
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 Otherwise, catalog as normal for a children’s book (except collection is URUD)
+**D/Ds to copies in our regular collection and D/Ds to copies in the Rudman Collection**
+If a book is found to be a duplicate to a copy in our library stacks:
+  * Use the same bib record in Aleph for the Rudman copy.
+  * Create an 099 field as appropriate.
+  * Add the 690 and 710 Rudman fields.
+  * No need to add a 910 field unless significant changes are made to the bib record.
+  * Create a new Item Record and Holdings Record as above.
+If a book is found to be a duplicate to a copy in the Rudman Collection but will be added with a different category:
+  * Use the same bib record in Aleph.
+  * Modify the 099 field to reflect the new category.
+  * Add the appropriate 690 field for the new category.
+  * No need to add a 910 field unless significant changes are made to the bib record.
+  * Create a new Item Record and Holdings Record as above.
 **Special Children's authors**
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 In the case of each author, the 099 should read:
-[AUTHOR]
+[AUTHOR - in CAPS]
 [Title]
 The [title] should be the first one or two words of the title itself. For instance, Yolen's work "Dream Weaver" would get the [title] Dream.
+Example:
+YOLEN
+Dream
 There is no need to insert a special 690 field. Use the appropriate code(s) from the book's flyleaf, as instructed above, for a standard 690 field.
 End processing of all children's books: Retain dust jackets, apply barcode over the dust jackets, and place on truck for special processing of the Rudman Collection children’s books.  Dust jackets will be wrapped in mylar covers.  Otherwise, label, plate, target, and stamp as usual; there are no gift plates.
+**Periodicals and serials**
+All periodicals and serials will be cataloged as **Professional literature** (see above). Catalog as appropriate, and create an LHR (local holdings record) in Connexion.  There is no need to enter 930_ _OCLC, as the holdings are automatically updated by the addition of an LHR.
+Sublibrary/Collection code for **both** serials and periodicals is UMDUB/URUD (not UMDUB/UPER for periodicals).
+Item status for **both** serials and periodicals is 01 (not 11 for periodicals).
+Material type is ISSBD (remember to enter the Arrival date for the items).
+Item Statistic is 02 (gift).
+DO NOT add $m Per to the call number for periodicals.
+__Binding__
+  - Rudman periodicals should not be sent to the bindery, unless they are flimsy.
+  - DO NOT bundle issues together which contain gaps, although more than one bundle under one title may be sent to the bindery.
+  - Be sure that the binder is instructed to print RUDMAN on the spine above the call number, the way SCIENCE is printed on the spine for SEL periodicals.