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--- masha_rudman_childrens_collection_cataloging_and_processing [2013/12/13 17:05]
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+++ masha_rudman_childrens_collection_cataloging_and_processing [2015/04/28 13:55]
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 The Masha Kabakow Rudman Children's Literature Collection consists of two categories of materials:  1) professional literature relating to children’s books; and 2) the children’s books themselves.
+Be on the lookout for any pre-published versions of books.  Do not catalog pre-published versions.  Instead submit a request to Rebecca to have the published version of the book purchased.
 **General**
-For both categories, search the Aleph catalog to determine if UMass already owns a copy of the title being cataloged.  If so, catalog as a Departmental Duplicate (D/D) with the appropriate 099, 690 and 710 fields (see below). Then create a separate holdings and item record:
+For both categories, search the Aleph catalog to determine if UMass already owns a copy of the title being cataloged.  If so, catalog as a Departmental Duplicate (D/D) with the appropriate 099, 690 and 710 fields (see below). Then create a separate holdings and item record.  (*Note: If there is already a copy in the Rudman collection, do not add a separate copy to the general collection.  Add the book to the Better World Books shelf.):
 The sublibrary code is UMDUB
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 In the case of each author, the 099 should read:
-[AUTHOR]
+[AUTHOR - in CAPS]
 [Title]
 The [title] should be the first one or two words of the title itself. For instance, Yolen's work "Dream Weaver" would get the [title] Dream.
+Example:
+YOLEN
+Dream
 There is no need to insert a special 690 field. Use the appropriate code(s) from the book's flyleaf, as instructed above, for a standard 690 field.