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masha_rudman_childrens_collection_cataloging_and_processing [2014/03/10 13:35] kdion emphasized use of capitals in call numbers |
masha_rudman_childrens_collection_cataloging_and_processing [2015/09/09 13:51] kdion Create instructions for D/Ds |
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| The Masha Kabakow Rudman Children's Literature Collection consists of two categories of materials: 1) professional literature relating to children’s books; and 2) the children’s books themselves. | The Masha Kabakow Rudman Children's Literature Collection consists of two categories of materials: 1) professional literature relating to children’s books; and 2) the children’s books themselves. | ||
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| + | Be on the lookout for any pre-published versions of books. Do not catalog pre-published versions. Instead submit a request to Rebecca to have the published version of the book purchased. | ||
| **General** | **General** | ||
| - | For both categories, search the Aleph catalog to determine if UMass already owns a copy of the title being cataloged. If so, catalog as a Departmental Duplicate (D/D) with the appropriate 099, 690 and 710 fields (see below). Then create a separate holdings and item record: | + | For both categories, search the Aleph catalog to determine if UMass already owns a copy of the title being cataloged. If so, catalog as a Departmental Duplicate (D/D) with the appropriate 099, 690 and 710 fields (see below). Then create a separate holdings and item record. (*Note: If there is already a copy in the Rudman collection, do not add a separate copy to the general collection. Add the book to the Better World Books shelf.): |
| The sublibrary code is UMDUB | The sublibrary code is UMDUB | ||
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| - | If UMass does not already own a copy, search OCLC and download any appropriate record found into Aleph. (If an original record is needed, the book can be passed on to Kay Dion.) | + | If UMass does not already own a copy, search OCLC and download any appropriate record found into Aleph. (If an original record is needed, the book can be passed on to Marcelle.) |
| Add any 099, 690 and 710 fields as appropriate (see individual categories below). | Add any 099, 690 and 710 fields as appropriate (see individual categories below). | ||
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| Use Ms. Rudman’s own classification as written on the flyleaf of each book, in an 099 field (local call no.). See [[Masha Rudman Childrens Collection Codes]] for instructions on using these codes in the appropriate 099 and 690 fields. | Use Ms. Rudman’s own classification as written on the flyleaf of each book, in an 099 field (local call no.). See [[Masha Rudman Childrens Collection Codes]] for instructions on using these codes in the appropriate 099 and 690 fields. | ||
| - | NOTE: If there are two general categories marked on the flyleaf (i.e., GEN and M/F), go with the first category code for the call number. If there is an added copy (paperback or hardcover), use the second category code for the call number. If there are no added copies, add separate 690 fields to the bib record for each category code. | + | NOTE: If there are more than one general category marked on the flyleaf (i.e., GEN and M/F), go with the first category code for the call number. If there is an added copy (paperback or hardcover), use the second category code for the call number. If there are no added copies, add separate 690 fields to the bib record for each category code. |
| If you have any questions about these, please check with Kay Dion. | If you have any questions about these, please check with Kay Dion. | ||
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| Otherwise, catalog as normal for a children’s book (except collection is URUD) | Otherwise, catalog as normal for a children’s book (except collection is URUD) | ||
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| + | **D/Ds to copies in our regular collection and D/Ds to copies in the Rudman Collection** | ||
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| + | If a book is found to be a duplicate to a copy in our library stacks: | ||
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| + | * Use the same bib record in Aleph for the Rudman copy. | ||
| + | * Create an 099 field as appropriate. | ||
| + | * Add the 690 and 710 Rudman fields. | ||
| + | * No need to add a 910 field unless significant changes are made to the bib record. | ||
| + | * Create a new Item Record and Holdings Record as above. | ||
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| + | If a book is found to be a duplicate to a copy in the Rudman Collection but will be added with a different category: | ||
| + | |||
| + | * Use the same bib record in Aleph. | ||
| + | * Modify the 099 field to reflect the new category. | ||
| + | * Add the appropriate 690 field for the new category. | ||
| + | * No need to add a 910 field unless significant changes are made to the bib record. | ||
| + | * Create a new Item Record and Holdings Record as above. | ||
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| **Special Children's authors** | **Special Children's authors** | ||
