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mass_docs_cataloging_procedures [2015/07/02 16:04]
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mass_docs_cataloging_procedures [2019/01/07 12:20] (current)
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-**Mass Docs Cataloging Procedures**+**Mass Docs Cataloging Procedures** ​(updated 7/2/15)
  
 The Library now receives a small shipment of printed Mass. docs twice a year from the State Library. ​ The Library now receives a small shipment of printed Mass. docs twice a year from the State Library. ​
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 As far as digitizing our paper copy, Alix Quan says, "most, if not all, of the items we send in paper should have been digitized and in D Space (State Library'​s digital collection)by the time you receive them. I think it would be a very very small number (that is not digitized) since almost all of the material that is coming out in paper these days is also published electronically"​ She goes on to add that, "we should check with the State Library (Alix.Quan@state.ma.us) before digitizing to be sure there isn't a copy already." ​   As far as digitizing our paper copy, Alix Quan says, "most, if not all, of the items we send in paper should have been digitized and in D Space (State Library'​s digital collection)by the time you receive them. I think it would be a very very small number (that is not digitized) since almost all of the material that is coming out in paper these days is also published electronically"​ She goes on to add that, "we should check with the State Library (Alix.Quan@state.ma.us) before digitizing to be sure there isn't a copy already." ​  
  
-For now we Mass. docs received should be checked against the State Library'​s D Space (digital repository) to see if the State Library has a digital copy. (Do not rely on the State agency'​s website for a digital copy, as they often replaced when a newer version comes out). Any documents not found in D Space should be digitized at UMass, following the instructions in the above paragraph to check with Alix Quan first. The need to digitize should be infrequent.+Mass. docs received should be checked against the State Library'​s D Space (digital repository) to see if the State Library has a digital copy. (Do not rely on the State agency'​s website for a digital copy, as they often replaced when a newer version comes out). Any documents not found in D Space should be digitized at UMass, ​after following the instructions in the above paragraph to check with Alix Quan first. The need to digitize ​at UMass should be infrequent.
  
 Any new Mass Docs serials issues that are part of titles in basement storage (and already assigned a Mass docs number) should be added to that title and sent to basement storage. (Format and space the Mass docs number like this: MASS. MA 52.1:981) Any new Mass Docs serials issues that are part of titles in basement storage (and already assigned a Mass docs number) should be added to that title and sent to basement storage. (Format and space the Mass docs number like this: MASS. MA 52.1:981)
mass_docs_cataloging_procedures.1435867470.txt.gz · Last modified: 2019/01/07 12:20 (external edit)
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