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monographic_continuations [2010/04/12 13:17] jbajgier created |
monographic_continuations [2019/01/07 17:20] |
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| - | ===== **MONOGRAPHIC CONTINUATIONS** === | ||
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| - | Continuations are published in multiple volumes but with a foreseeable/planned end, i.e. a 20-vol encyclopedia. Sometimes all volumes are available at once, in which case we would order the set as a multi-vole monograph and this would not be treated as a continuation. | ||
| - | If, however, the volumes were published one at a time, we would set up a Contin order so we can receive each volume as it arrives, i.e. Complete Works of John Milton. | ||
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| - | When **creating order** record for a contin, use material type CN. Add library note for receiver stating how many volumes are expected or which ones in particular if not ordering all. | ||
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| - | Use “Standing order” budget for these. | ||
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| - | Tab 3. Add a vendor note specifying that you want a standing order and what volumes you need—either “Standing order for volume 1+” or “Standing order for volume 3,5+ all future” (if we already own some of the set). | ||
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| - | Tab 4. Number of units should reflect actual or estimated number of vols. expected. | ||
| - | List price should be total cost of entire set. | ||
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| - | As each vol. is paid for, Aleph will know when all the money has been expended. As each volume is received Aleph will subtract from the total expected. | ||
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| - | When **arriving** each vol. be sure you include a note regarding which volume you have received each time or its title. So that when you look at “arrival”, you will see exactly which vols. have come in. | ||
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| - | When **receiving invoices**—be sure “number of units” reflects how many vols you are receiving with each invoice entry as it defaults to the total. | ||
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| - | Uncheck “check subs. Date overlap”—we haven’t figured out how to permanently uncheck it so it needs to be done each time. | ||
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| - | Include note that specifies what vol you are paying for with each entry. So that when you look at “invoice”, you will see exactly which vols. have been paid for. | ||
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