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| New Procedures (2012) relating to noting price information : if you receive an item that's part of a continuing resource, but are not creating an item record for it at the same time, record the order number of the cover record, then make a copy of the invoice and insert it into the volume being received before giving the invoice to Rebecca or Judy. The person who creates the item record needs to record the price information for that individual volume in the item record, under the third tab, "General Information (2)." Also under "General Information" in the item record, the person creating the item record will record the order number, which the receiver will have written next to the cover title on the invoice. The individual monographic item received on the standing order will not have an order record, only an item record. | New Procedures (2012) relating to noting price information : if you receive an item that's part of a continuing resource, but are not creating an item record for it at the same time, record the order number of the cover record, then make a copy of the invoice and insert it into the volume being received before giving the invoice to Rebecca or Judy. The person who creates the item record needs to record the price information for that individual volume in the item record, under the third tab, "General Information (2)." Also under "General Information" in the item record, the person creating the item record will record the order number, which the receiver will have written next to the cover title on the invoice. The individual monographic item received on the standing order will not have an order record, only an item record. | ||
| - | Some items received as Cat Seps do not have paperwork and prices associated with each individual item. These includes many UMass Press and Brookings Institution titles. If you're cataloging items found on the Cat Sep shelves that do not have paperwork, and which are published by one of these publishers, both the order number and the price fields may be left blank in the "General Information" tab, just as would be done if you were receiving gifts. They should still be coded as Cat Sep 03 in the item record, however, despite the lack of price information. | + | Some items received as Cat Seps do not have paperwork and prices associated with each individual item. These include many UMass Press and Brookings Institution titles. If you're cataloging items found on the Cat Sep shelves that do not have paperwork, and which are published by one of these publishers, both the order number and the price fields may be left blank in the "General Information" tab, just as would be done if you were receiving gifts. They should still be coded as Cat Sep 03 in the item record, however, despite the lack of price information. |
| When **receiving invoices**—be sure “number of units” reflects how many vols you are receiving with each invoice entry as it defaults to the total. | When **receiving invoices**—be sure “number of units” reflects how many vols you are receiving with each invoice entry as it defaults to the total. | ||
