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monographic_continuations [2014/08/04 21:15]
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monographic_continuations [2019/01/07 17:20] (current)
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 When arriving each vol. be sure you include a note regarding which volume you have received each time or its title, so that when you look at “arrival”,​ you will see exactly which vols. have come in. When arriving each vol. be sure you include a note regarding which volume you have received each time or its title, so that when you look at “arrival”,​ you will see exactly which vols. have come in.
  
-{It is not always obvious when receiving a volume which type of continuation is being received, or even whether it is a volume in a continuation or stand-alone volume that is held.  Sometimes the order record contains a note saying that this is e.g. a Contin Cat Sep.  To be sure about an item's status as a Contin, you can go to Overview>​Series Tab>​Subscription List, where there should be such a label. ​ There may be additional notes and instructions here.  Each volume of a Contin Anal or Contin Cat Sep must be accounted for in at least two places. ​ It needs to first be received on its cover record, with an Arrival note listing its individual title as well as its number, if it has a number. The Holdings Record must also be updated. The book must then be linked to an individual monographic record. ​ This may be done immediately after the item is received on its cover record, or it may be placed on the shelves labelled "​Contin Anal" or "​(Contin) Cat Sep," for a staff member to complete this process later. A Contin A/V needs only to be received on its single record, with a note in the Arrival record saying which volume has been arrived. ​ The receiver adds a routing slip to the book, witing ​down the ADM number and "​Contin A/V" plus the call number. ​ The Contin A/V volume is then put on a shelf for Kay Dion to process further. Additional areas to be discussed: Contin AVs within Contin Anals and Contin Cat Seps.  Contin AVs can *also* occur with serials, ie, within Ser Anals or Cat Sep serials.+It is not always obvious when receiving a volume which type of continuation is being received, or even whether it is a volume in a continuation or stand-alone volume that is held.  Sometimes the order record contains a note saying that this is e.g. a Contin Cat Sep.  To be sure about an item's status as a Contin, you can go to Overview>​Series Tab>​Subscription List, where there should be such a label. ​ There may be additional notes and instructions here.  ​ 
 + 
 +Each volume of a Contin Anal or Contin Cat Sep must be accounted for in at least two places. ​ It needs to first be received on its cover record, with an Arrival note listing its individual title as well as its number, if it has a number. The Holdings Record must also be updated. The book must then be linked to an individual monographic record. ​ This may be done immediately after the item is received on its cover record, or it may be placed on the shelves labelled "​Contin Anal" or "​(Contin) Cat Sep," for a staff member to complete this process later. ​ 
 + 
 +A Contin A/V needs only to be received on its single record, with a note in the Arrival record saying which volume has been arrived. ​ The receiver adds a routing slip to the book, writing ​down the ADM number and "​Contin A/V" plus the call number. ​ The Contin A/V volume is then put on a shelf for catalogingFor instructions on cataloging Contin A/Vs, see [[adding_copies_or_volumes|Adding Volumes]] 
 + 
 + 
 +Additional areas to be discussed: Contin AVs within Contin Anals and Contin Cat Seps.  Contin AVs can *also* occur with serials, ie, within Ser Anals or Cat Sep serials.
  
 New Procedures (2012) relating to noting price information : if you receive an item that's part of a continuing resource, but are not creating an item record for it at the same time, record the order number of the cover record, then make a copy of the invoice and insert it into the volume being received before giving the invoice to Rebecca or Judy.  The person who creates the item record needs to record the price information for that individual volume in the item record, under the third tab, "​General Information (2)." Also under "​General Information"​ in the item record, the person creating the item record will record the order number, which the receiver will have written next to the cover title on the invoice. ​ The individual monographic item received on the standing order will not have an order record, only an item record. New Procedures (2012) relating to noting price information : if you receive an item that's part of a continuing resource, but are not creating an item record for it at the same time, record the order number of the cover record, then make a copy of the invoice and insert it into the volume being received before giving the invoice to Rebecca or Judy.  The person who creates the item record needs to record the price information for that individual volume in the item record, under the third tab, "​General Information (2)." Also under "​General Information"​ in the item record, the person creating the item record will record the order number, which the receiver will have written next to the cover title on the invoice. ​ The individual monographic item received on the standing order will not have an order record, only an item record.
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 Include note that specifies what vol you are paying for with each entry. ​ So that when you look at “invoice”,​ you will see exactly which vols. have been paid for. Include note that specifies what vol you are paying for with each entry. ​ So that when you look at “invoice”,​ you will see exactly which vols. have been paid for.
  
-For instructions on cataloging Contin A/Vs, see [[http://​www.library.umass.edu/​wikis/​acp/​doku.php?​id=adding_copies_or_volumes]]+
  
  --- //​[[sep@library.umass.edu|Primary contact: Susan Pease]]//  --- //​[[sep@library.umass.edu|Primary contact: Susan Pease]]//
  
  
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