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music_end_processing [2015/05/13 14:36]
127.0.0.1 external edit
music_end_processing [2019/01/22 10:13] (current)
mlipke [Checking Scores Crib Sheet]
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-====== ​Music End Processing ======+====== ​MUSIC: ​End Processing ​& Linking ​======
  
 Anyone doing Music End Processing must be able to read music! Anyone doing Music End Processing must be able to read music!
  
-===== Covers must have =====+===== Covers must have=====
  
   * Barcode on top left corner.   * Barcode on top left corner.
  
-  * Parts in pocket label immediately ​under the barcode, if the score has a pocket with parts. ​ When printing the spine label, simply make an additional label indicating the number of parts in the pocket ​(one word per line): //Five parts in pocket//+  * "Parts in pocket" ​label directly ​under the barcode, if the score has a pocket with parts.  ​(When printing the spine label, simply make an additional label indicating the number of parts in the pocketone word per line: //Five parts in pocket)//
  
   * Spine label   * Spine label
  
-==== Exceptions ==== + ===== Inside cover =====
-  * Pamplet Binders (Pam Binds) get stamped with a small //U of Massachusetts Library// rubber stamp on the top right corner of the cover. +
- +
-  * If the text block of score is not wide enough to accommodate a stamp, put a typed //UMass Amherst Library// label on the top right corner of the cover. ​ (These are currently ​ available from Linda Fish.) +
- +
-===== Inside cover =====+
   * //​University of Massachusetts Amherst Library// plate belongs in the center of the inside cover.   * //​University of Massachusetts Amherst Library// plate belongs in the center of the inside cover.
  
 ===== Stamps ===== ===== Stamps =====
-  * Like monographs, all scores need to be stamped //U of Massachusetts Library// on the side and top of the text block. ​ Use the largest rubber stamp possible. ​ If the text block of the score is not wide enough to accommodate a stamp, ​please see instructions under “Cover.+  * Like monographs, all scores need to be stamped //U of Massachusetts Library// on the side and top of the text block. ​ Use the largest rubber stamp possible. ​ If the text block of the score is not wide enough to accommodate a stamp, ​put a typed //UMass Amherst Library// label on the top right corner of the cover ​(These are currently available from Linda Fish.) 
 + 
 +**Pamphlet binders** 
 + 
 +  * Pam Binds get stamped with a small //U of Massachusetts Library// rubber stamp on the top right corner of the cover. 
 + 
 +===== Targets ===== 
  
-== Targets: == 
 **Bound scores:** **Bound scores:**
   * Scores bound by ACME do not need targets.   * Scores bound by ACME do not need targets.
-  * Hardcover volumes bound by the publisher must have targets.+  * Hardcover volumes bound by the publisher must have targets, but only if a target will not damage the score.
  
 **Pam Binds:** **Pam Binds:**
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 **Spiral/​GBC bound scores:** **Spiral/​GBC bound scores:**
   * Do not put targets in spiral/GBC bound scores.   * Do not put targets in spiral/GBC bound scores.
 +**
 +Repairs**
 +  * If a paperback score has gone to the bindery for repair, chances are it already has a barcode, which will remain under the cover after binding. ​ Be sure to cover this old barcode with a blank label, so that the book ends up with only **one** barcode (the new barco====== d====== e).
  
-== Repairs: ​=+===== Parts: the Science ​======
-  * If a paperback score has gone to the bindery for repair, chances are it already has a barcode, which will remain under the cover after binding. ​ Be sure to cover this old barcode with a blank label, so that the book ends up with only **one** barcode (the barcode that will be placed on the newly bound score). +
- +
-== Parts: the Science ​ ==+
  
 Many scores are published with parts for each instrument. ​ Parts are usually kept in a pocket affixed to the back inside cover. ​ Sometimes, particularly if the parts are thick or numerous, they are housed in a separate pocketbook. ​   Many scores are published with parts for each instrument. ​ Parts are usually kept in a pocket affixed to the back inside cover. ​ Sometimes, particularly if the parts are thick or numerous, they are housed in a separate pocketbook. ​  
  
 **Pocketbooks:​** **Pocketbooks:​**
-  * Parts bound in a separate pocketbook ​will have //Parts// on both the spine label of the pocketbook and on the parts themselves. ​ This will distinguish ​them from the score itself, which will be next to them on the shelf.  For example: //M875.L22 1918 Parts Oboe//+  * Parts bound in a separate pocketbook ​should ​have //Parts// on the spine label (i.e. from the description in the item record) to distinguish ​it from the score itself, which will be shelved ​next to it.  For example: //M875.L22 1918 Parts//.  (Do not include "​Parts"​ with each instrument, i.e. "Parts Violin I.")
  
 **Cloth covered parts: **  **Cloth covered parts: **
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 **Checklist for parts:** **Checklist for parts:**
-As each part is linked to its own item record, every part must have:+ 
 +Each part is linked to its own item record, ​so every part must have: 
   * a barcode (ideally in the top left corner)   * a barcode (ideally in the top left corner)
   * a small U of Massachusetts Library stamp (anywhere it fits)   * a small U of Massachusetts Library stamp (anywhere it fits)
   * a call number label that includes the name of the instrument (on the top left under the   * a call number label that includes the name of the instrument (on the top left under the
- ​barcode).+ ​barcode). ​
  
 +====== Parts: the Art ======
  
-== Parts: the Art == 
 How does one find a place on the page to put a barcode, a call number label and a stamp without covering the music? ​ This is often a challenge. ​ Sometimes creative trimming of the call number label is necessary. How does one find a place on the page to put a barcode, a call number label and a stamp without covering the music? ​ This is often a challenge. ​ Sometimes creative trimming of the call number label is necessary.
  
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   * When instruments are followed by numbers, always use the Roman numeral: //Violin II// not //Violin 2.//   * When instruments are followed by numbers, always use the Roman numeral: //Violin II// not //Violin 2.//
  
-  * When instruments are followed by **keys,** include the keys only if they are needed to make the instrument unique. ​ For example: if //Trumpet in B// is the only Trumpet part, omit the B-flat. ​ The B-flat is understood. ​ However, if there is also a //Trumpet in C// part, include the keys for both trumpets to differentiate between them.  Likewise, if //Horn in F// is the only horn part, the “in F” is superfluous,​ unless there are horns in other keys.+  * When instruments are followed by **keys,** include the keys only if they are needed to make the instrument unique. ​ For example: if //Trumpet in B-flat// is the only Trumpet part, omit the B-flat. ​ The B-flat is understood. ​ However, if there is also a //Trumpet in C// part, include the keys for both trumpets to differentiate between them.  Likewise, if //Horn in F// is the only horn part, the “in F” is superfluous,​ unless there are horns in other keys.
  
   * When there are **groups of parts** in the same pocket for separate pieces within the score, make each group unique with as few words as possible. ​ For example, a score might have separate parts for each movement: //Scherzo in F, Gigue in A minor, Minuet in G.//  Label the parts as follows: //M452.N65 1931 Scherzo Cello, M452.N65 1931 Gigue Cello, M452.N65 1931 Minuet Cello.//   * When there are **groups of parts** in the same pocket for separate pieces within the score, make each group unique with as few words as possible. ​ For example, a score might have separate parts for each movement: //Scherzo in F, Gigue in A minor, Minuet in G.//  Label the parts as follows: //M452.N65 1931 Scherzo Cello, M452.N65 1931 Gigue Cello, M452.N65 1931 Minuet Cello.//
 +
 +  * If a part is for two interchangeable instruments,​ include only the first. ​ Label a "​Trombone/​Bassoon"​ part as "​Trombone." ​ A label has very limited space.
  
   * Sometimes a part is a duplicate of the score. ​ Call it Score.   * Sometimes a part is a duplicate of the score. ​ Call it Score.
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   * When in doubt, ASK!   ​Unusual variations on the above appear regularly to challenge the imagination.   * When in doubt, ASK!   ​Unusual variations on the above appear regularly to challenge the imagination.
  
-== Aleph==+====== Aleph ======
  
-**Scores:**+ 
 +**Linking ​Scores:**
   * Linking a score is mostly just like linking a monograph. ​ The Item Record codes are as follows: //​Sublibrary = UMDUB, Collection = UGEN, Material Type = MUSIC//   * Linking a score is mostly just like linking a monograph. ​ The Item Record codes are as follows: //​Sublibrary = UMDUB, Collection = UGEN, Material Type = MUSIC//
  
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-== Music monuments ​== +**Music monuments** 
-The Music Monuments are a valuable collection of composers’ Complete Works and topical collections of scores issued serially.  ​These volumes have limited circulation, ​are stored on Floor 3 and have the call number range M2-M3.  ​+ 
 +The Music Monuments are a valuable collection of composers’ Complete Works and topical collections of scores issued serially.  ​Though they are shelved on the 6th floor, these volumes have limited circulation,​ and have the call number range M2-M3.  ​
                    
-The Item Record codes are as follows: //​Sublibrary = UMMDA, Collection = UMMON, Material Type = MUSIC//+The Item Record codes are as follows: //​Sublibrary = UMMDA, Collection = UMMON, Material Type = MUSIC, Item status 07//
  
 **Linking Scores with Parts** **Linking Scores with Parts**
   * Link the main volume to its item record.   * Link the main volume to its item record.
 +
   * Put a zero in the Enum Level.1 field, so that it will file before the soon-to-be attached item records for the parts.   * Put a zero in the Enum Level.1 field, so that it will file before the soon-to-be attached item records for the parts.
 +
   * In the 3.General Information (2) tab add the following Circ. Note:    * In the 3.General Information (2) tab add the following Circ. Note: 
          PARTS IN POCKET; PLEASE CHECK IN/OUT EACH PART SEPARATELY          PARTS IN POCKET; PLEASE CHECK IN/OUT EACH PART SEPARATELY
-  ​* In the 3.General Information (2) tab an Internal Note stating how many and which parts are in the pocket. ​ Include the date as well: + 
-          5 parts in pocket: Trumpet I-II, Horn, Trombone, Tuba; 4-24-12 ​+  ​* In the 3.General Information (2) tab an Internal Note stating how many and which parts are in the pocket. ​ Include the date and your intials ​as well: 
 +    5 parts in pocket: Trumpet I-II, Horn, Trombone, Tuba; 4-24-12, mfl 
 + 
   * Add an item record for each part, putting the instrument in the Description field. ​ The description should match the label exactly. ​ The parts will file alphabetically below the main record.   * Add an item record for each part, putting the instrument in the Description field. ​ The description should match the label exactly. ​ The parts will file alphabetically below the main record.
  
 **Price** **Price**
   * BEWARE! ​ If in the //3.General Information (2)// tab under //Price// there is an actual price, be sure that this price remains only in the main record. ​ As this field is duplicated every time a new item is created, its presence in numerous items will cause major bookkeeping problems. ​ To prevent this from happening, take the trouble to delete the price from the first new item.  The rest of the items will be “price-less.”   * BEWARE! ​ If in the //3.General Information (2)// tab under //Price// there is an actual price, be sure that this price remains only in the main record. ​ As this field is duplicated every time a new item is created, its presence in numerous items will cause major bookkeeping problems. ​ To prevent this from happening, take the trouble to delete the price from the first new item.  The rest of the items will be “price-less.”
 +
 +
  
  --- //​[[mplipke@library.umass.edu|Primary contact: Marcelle Lipke]]//  --- //​[[mplipke@library.umass.edu|Primary contact: Marcelle Lipke]]//
music_end_processing.1431542160.txt.gz · Last modified: 2019/01/07 12:20 (external edit)
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