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oca_cataloging_procedures [2015/05/13 14:36]
oca_cataloging_procedures [2019/01/07 12:20] (current)
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 +Cataloging OCA materials:
  
 +Completed picklists are located at W:\Open Content Alliance\Pick lists\Completed picklists. ​ Create a separate record for the electronic version of the resource by copying the record for the print version of the resource. ​ Download the record from ALEPH, and save it in the local save file (T:​\oclcapps\Connexion\OCA_080108.bib.db) on Connexion. ​ Then add the following to the new record:
 +
 +1. 006 (additional characteristics fixed field) for computer files/​electronic resources byte 00 = m and byte 09 = d  [be careful that field does not contain ​ carets]
 +
 +2. 007 (physical description fixed field) for electronic resource byte 00 = c; byte 01 = r; byte 03 = u; byte 04 = u; byte 05 = u.  [Note: ​ byte 2 is not used, should be blank space]
 +
 +3. 008 (fixed field) byte 23 = o
 +
 +4. 008/17 (Encoding Level) = K
 +
 +5.      008/​38 ​ MRec  Modified Record: Should always be blank
 +
 +6.      008/39 Srce  Cataloging Source: Should always be coded with a d
 +
 +7.      040  Cataloging Source: The original 040 from the print record should be removed
 +and replaced with a new 040 field with a value of AUM $c AUM
 +
 +8.      042:  Remove all 042 fields
 +
 +9.      1xx fields (100, 110, 111, and 130): For all 1xx fields remove the second
 +indicator and leave blank
 +
 +10. 245 subfield h = [electronic resource]
 +
 +11.      300 If there is a lowercase l in script, just replace it with a regular l.
 +
 +12. 533 for reproduction note: |a Electronic reproduction. |b Boston,
 +Mass. |b San Francisco, Calif. : |c Open Content Alliance. |d 2008. |n Scanned as part of the Boston Library Consortium OCA Digitization Project by the UMass Amherst Libraries. |n Available in DjVu, PDF, black & white PDF, Flipbook, and .txt formats. ​ Add ǂ5 AUM
 +
 +13. 538 field: ​ Mode of access: ​ World Wide Web, through the Internet Archive website. Add ǂ5 AUM
 +
 +14. 500 field: ​ "Open access version available online through the Boston Library Consortium/​UMass Amherst Open Content Alliance Project."​ Add ǂ5 AUM
 +
 +15. 710 ​ 2 author added entry -- Open Content Alliance. Add ǂ5 AUM
 +
 +16. 710 ​ 2 author added entry – Internet Archive (Firm) Add ǂ5 AUM
 +
 +17. 710 ​ 2 author added entry – Boston Library Consortium OCA Digitization Project. Add ǂ5 AUM
 +
 +18. 7761 |c Original |w (OCoLC)10084686.
 +
 +In this field there is no ocm between (OCoLC) and the number.
 +
 +19. Delete fields: 010, 050, 090, 035, 910, 928, 930
 +
 +20. Add 910 field: ​ OCA
 +
 +Item record:
 +1. Code the material type for ebook or ejournal
 +
 +2. Item status: 04 Internet
 +
 +3. Add new Item Statistic field = OCA Scan
 +
 +Holdings record:
 +1. 852 generic UWW location
 +
 +2. 856 for URLs with a subfield 3 note with volume information for serials or multi-volume titles (ex. v.1:), and a subfield z with the note “Connect to this title”
 +
 +
 +Test whether you can add a 949 for local information in records and add the records to OCLC without losing the local data.  Load as K level records.
 +
 +Record for Print version:
 +1. Add a 530 note:  Do not add this field to the records for the electronic versions. ​ Add 530 notes to the all of the records for the print versions which say “Also available online through the Boston Library Consortium/​UMass Amherst Open Content Alliance Project."​
 +
 +* Note about serials:
 +If a serial title has too many URLs (#?) to reasonably add to the holdings record, a cataloger (MB) will add separate item records for each volume or issue with URLs and volume/​issue information. ​  In these cases, a public note will be put in the Holdings record, saying “See below to link to individual volumes.”
 +
 +
 +
 +
 + --- //​[[ghough@library.umass.edu|Gary Hough]] 2009/04/29 13:20//
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