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oclc_marc_record_file_notifications [2009/05/21 13:48]
jbajgier
oclc_marc_record_file_notifications [2019/01/07 17:20] (current)
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 ====== OCLC MARC Record File Notifications ​  ​====== ====== OCLC MARC Record File Notifications ​  ​======
  
 +As of May 13, 2016 We are subscribing to a service from Yankee that may mean that this workflow is no longer necessary.
  
-Occasionally we get emails with the subject “OCLC MARC Record File Notification”. These emails go to Libacq-L list.  
  
-When they come in, the Monographic Coordinator or the Ordering Assistant does the following:+ 
 + 
 +Whenever Yankee has a shipment of shelf-ready books ready to send, we get emails with the subject “OCLC MARC Record File Notification”. These emails go to Libacq-L list.  
 + 
 +When they come in, the Ordering Assistant does the following:
  
  1. Print out the email. The email will have some of the instructions you need.  1. Print out the email. The email will have some of the instructions you need.
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  5. Pull up the correct file to view, and then print it out.  5. Pull up the correct file to view, and then print it out.
  
- 6. Go to the Monographic Coordinator’s desk and find the previous printouts. They will all have a number ​on them. If  ​the last number is 8, then write 9 on the email you have printed.+  ​6. Place the email on top of the printoutand then make 2 copies. Staple or paperclip ​the copies for convenience.
  
- 7Place the email on top of the printout, and then make 2 copies. Staple or paperclip ​the copies for convenience.+ 8Use the 3-hole punch on the originals, and file in the green binder marked "OCLC Notifications"​.
  
- 8. Use the 3-hole punch on the originals, and leave with the Monographic Coordinator (on top of the previous printouts). This will be used later for invoicing purposes. + 9. Give one copy to the Monographic Receiver ​(currently Susan), and give the other copy to the person collecting statistics (currently Lucy)
- +
- 9. Give one copy to the Monographic Receiver, and give the other copy to the Cataloging & Processing Department Head+
  
  10. Save the original email in an online or offline folder just in case someone loses their copy and needs it later etc.  10. Save the original email in an online or offline folder just in case someone loses their copy and needs it later etc.
  
-**The Monographic Coordinator also does the following-** 
- 
-1. Repeat Step #3 above 
- 
-2. Use the email to get the file name, and then download or open the file on your desktop 
- 
-3. Rename the file to NEW date APPRFIRM ​  (use this format for the date- yymmdate- 090520)- Filename will be something like NEW090520APPRFIRM 
-4. Save the file to R/​Acquisitions/​Shelf-ready books/​Filename 
  
  
- --- //​[[rebecca@library.umass.edu|Rebecca Addison]] ​2009/05/20 15:47//+ --- //​[[rebecca@library.umass.edu|Rebecca Addison]] ​2012/01/25//
oclc_marc_record_file_notifications.1242913700.txt.gz · Last modified: 2019/01/07 17:20 (external edit)
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