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open_access_dissertations_-_instructions_for_uploading_to_scholarworks [2015/05/13 18:36] |
open_access_dissertations_-_instructions_for_uploading_to_scholarworks [2019/01/07 17:20] 127.0.0.1 external edit |
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| + | **Instructions for Uploading Open Access Dissertation Files to ScholarWorks** | ||
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| + | 1.) Go to the ScholarWorks drive and locate the latest batch of dissertation files under S:\ETDs\Dissertation files sent from Proquest. | ||
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| + | 2.) Create folders for open, campus, open with embargo, campus with embargo. Also, create a folder for dissertations that are not on the current doctoral access list from the grad school (follow up on these later). | ||
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| + | 3.) Open the current doctoral access list spreadsheet sent from the Grad School. | ||
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| + | 4.) Open each file on the ScholarWorks drive and check access on the doctoral access list spreadsheet | ||
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| + | 5.) Rename the file with the person’s name and the level of access | ||
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| + | 6.) Move the file into the correct folder according to the level of access | ||
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| + | 7.) Once the files have all been sorted and re-named, login to ScholarWorks and go to the ir_etd: open_access_dissertations series. | ||
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| + | 8.) Upload the open access and open access with embargoes dissertations | ||
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| + | 9.) Click on upload submission | ||
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| + | 10.) Using all sources of metadata (XML file, PDF, and dissertation title page at UMI) cut and paste to fill in all fields on the submission form | ||
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| + | 11.) Copy the PDF file from the zipped folder and paste it into the open access or open access with embargoes folder | ||
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| + | 12.) Browse for and upload the dissertation file | ||
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| + | 13.) Click on submit | ||
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| + | 14.) Click on publish and update selection | ||
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| + | 15.) Click on add more content to upload the next dissertation | ||
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| + | ===== Large files ===== | ||
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| + | If the file is very large (over 100 MB?) compress it by following these steps: | ||
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| + | 1. Open the targeted PDF file | ||
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| + | 2. From the top menu bar, File, Print | ||
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| + | 3. When Print Dialog pops up, choose Adobe PDF from the drop down | ||
| + | menu of Printer Name (usually printer name is a default printer's name). | ||
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| + | 4. Click Print | ||
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| + | 5. A new PDF file will be generated and save it. | ||
