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open_access_dissertations_-_instructions_for_uploading_to_scholarworks [2015/05/13 14:36]
open_access_dissertations_-_instructions_for_uploading_to_scholarworks [2019/01/07 12:20] (current)
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 +**Instructions for Uploading Open Access Dissertation Files to ScholarWorks**
 +
 +1.) Go to the ScholarWorks drive and locate the latest batch of dissertation files under S:​\ETDs\Dissertation files sent from Proquest.
 +
 +2.) Create folders for open, campus, open with embargo, campus with embargo. ​ Also, create a folder for dissertations that  are not on the current doctoral access list from the grad school (follow up on these later).
 +
 +3.) Open the current doctoral access list spreadsheet sent from the Grad School.
 +
 +4.) Open each file on the ScholarWorks drive and check access on the doctoral access list spreadsheet
 +
 +5.) Rename the file with the person’s name and the level of access
 +
 +6.) Move the file into the correct folder according to the level of access
 +
 +7.) Once the files have all been sorted and re-named, login to ScholarWorks and go to the ir_etd: open_access_dissertations series.
 +
 +8.) Upload the open access and open access with embargoes dissertations
 +
 +9.) Click on upload submission
 +
 +10.) Using all sources of metadata (XML file, PDF, and dissertation title page at UMI) cut and paste to fill in all fields on the submission form
 +
 +11.) Copy the PDF file from the zipped folder and paste it into the open access or open access with embargoes folder
 +
 +12.) Browse for and upload the dissertation file
 +
 +13.) Click on submit
 +
 +14.) Click on publish and update selection
 +
 +15.) Click on add more content to upload the next dissertation
 +
 +===== Large files =====
 +
 +
 +If the file is very large (over 100 MB?)  compress it by following these steps:
 +
 +
 +1.       Open the targeted PDF file
 +
 +2.       From the top menu bar, File, Print
 +
 +3.       When Print Dialog pops up, choose Adobe PDF from the drop down
 +menu of Printer Name (usually printer name is a default printer'​s name).
 +
 +4.       Click Print
 +
 +5.       A new PDF file will be generated and save it.
  
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