Differences
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overlaying_instructions [2018/10/18 17:43] jeustis Added for 10 digits |
overlaying_instructions [2021/03/24 19:22] mbanach |
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| **OVERLAYING** | **OVERLAYING** | ||
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| + | IMPORTANT NOTE ABOUT EAST: Check for the presence of a 583 field with an EAST retention note in record. If you overlay a record that has an EAST retention note with a record that has a different OCLC number, the change must be noted on the [[east_reallocations_spreadsheet|EAST Reallocations Spreadsheet]] | ||
| When exporting an OCLC record into Aleph, the system will look for a record in Aleph that has the exact same OCLC# and the system will replace that record with the one you just exported. | When exporting an OCLC record into Aleph, the system will look for a record in Aleph that has the exact same OCLC# and the system will replace that record with the one you just exported. | ||
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| + | **Make sure 583 EAST fields are removed from old record and added to new record in Aleph** | ||
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| + | **Make sure OCLC holdings are removed from old record and added to new record in Connexion** | ||
| If there is no record in Aleph with that OCLC #, the system simply adds the new OCLC record to the Aleph database, not overlaying anything. | If there is no record in Aleph with that OCLC #, the system simply adds the new OCLC record to the Aleph database, not overlaying anything. | ||
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| Format for inputting OCLC number into an Aleph record: | Format for inputting OCLC number into an Aleph record: | ||
| - | 035 a(OCoLC)ocm12345678 (When OCLC# has 8 digits) | + | 035 a(OCoLC)**ocm****00**123456 (When OCLC# has less than 8 digits add zero(s) to the beginning of the number to make the digits add up to 8 total) |
| Or | Or | ||
| - | + | 035 a(OCoLC)**ocm**12345678 (When OCLC# has 8 digits) | |
| - | 035 a(OCoLC)ocm00123456 (when OCLC# has fewer than 8 digits) | + | |
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| - | 035 a(OCoLC)ocn123456789 (When OCLC# has 9 digits) (Use ocn for 9-digit OCLC#s) | + | 035 a(OCoLC)**ocn**123456789 (When OCLC# has 9 digits) (Use ocn for 9-digit OCLC#s) |
| Or | Or | ||
| - | 035 a(OCoLC)on1057361872 (When OCLC# has 10 digits) (Use on for 10-digit OCLC#s) | + | 035 a(OCoLC)**on**1057361872 (When OCLC# has 10 digits) (Use on for 10-digit OCLC#s) |
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